Clerical Assistant

East Riding of Yorkshire Council; Hessle; On-site; GBP 19,000 - 24,000; Part time

Job summary

A leading school in Hessle seeks a Clerical Assistant for their dedicated administration team. The role entails reception duties, document preparation, and maintaining records, while providing a high-quality service to staff and pupils. Ideal candidates should possess GCSEs in Maths and English, IT skills, and prior office experience, enhancing their ability to multitask and communicate effectively.

Benefits

Opportunity to work in an award-winning school

Inspiring environment with children and young people

Qualifications

• Good standard of education including GCSE Maths and English at Grade 4 or above.
• Previous experience in an office environment.
• IT literate with ability to use Microsoft Office (specifically Word and Excel).

Responsibilities

• First point of contact for enquiries by telephone and in person.
• Undertake reception duties and operate the phone.
• Maintain records manually and electronically.

Skills

Communication

Multi-tasking

IT Literacy

Education

GCSE Maths and English at Grade 4

Tools

Microsoft Office

Job description

The job itself

St Annes School and Sixth Form College and Residence are looking for a Clerical Assistant to join our committed and dedicated front of house Office Administration team to work in our School and Residence in Hessle.

As a school for students with severe learning difficulties and complex needs, you will be working with our small team delivering a high-quality administration service. Generally, responsibilities include:

• being the first point of contact, for all enquiries by telephone and in person from visitors, staff and pupils
• undertaking reception duties
• operating the phone, taking messages, answering and responding to all queries
• preparing documents utilising Microsoft Office and updating bespoke IT systems
• maintaining records both manually and electronically
• receiving, unpacking and recording delivery of orders
• organising and scheduling internal and external meetings as required to include inviting professionals and monitoring associated paperwork

You will:

• Have a good standard of education including GCSE Maths and English at Grade 4 or above (or equivalent)
• have previous experience of working in an office environment
• be IT literate with the ability to utilise Microsoft Office, (particularly Word and Excel) and bespoke IT systems
• be able to use your own initiative and have the ability to multi-task
• remain calm and professional under pressure
• be a good communicator and able to build good relationships with staff, pupils and visitors
• be committed to providing a high quality service

In return we offer you the chance to join an award winning school, work with inspiring children and young people and be part of a passionate and committed team.

Hours of work are: 8.30am to 12pm Monday, Wednesday, Thursday and Friday and 8.30am - 3pm Tuesday. Term time only. Training days to be worked at the headteacher's discretion.