Clerical/Admin Assistant (Term-Time) (Fixed Term) (Kilpatrick School) (RE-ADVERTISEMENT)

West Dunbartonshire Council; Clydebank; On-site; GBP 20,000 - 30,000; Full time

Job summary

Join a forward-thinking council as a Clerical/Administrative Assistant in a supportive environment. This fixed-term role offers a unique opportunity to contribute to the smooth operations of Kilpatrick School. You'll be at the heart of the school office, ensuring efficient clerical services and maintaining vital school data. With a focus on flexibility and employee well-being, this role provides a rewarding experience within the local government sector. If you're organized and enthusiastic, this position is perfect for you!

Benefits

Access to Local Government Pension Scheme

25 days annual leave

Employee wellbeing support

Flexible working arrangements

Qualifications

• Proficiency in Microsoft Office is required.
• Excellent organizational and communication skills are essential.

Responsibilities

• Deliver effective clerical and administrative support to the school.
• Manage school data and ensure accurate information on systems.
• Perform general office duties including photocopying and filing.

Skills

Microsoft Office

Organizational Skills

Communication Skills

Job description

Job Description

This is a fixed-term post for 6 months from the start date. As this is a term-time position, the salary will be pro-rata to the hours worked.

We are seeking an enthusiastic and organized Clerical/Administrative Assistant to join our friendly team. This role offers a fantastic opportunity to work within a supportive and rewarding environment.

Reporting directly to the Head Teacher, you will be responsible for delivering an effective and efficient clerical and administrative service supporting the operations of Kilpatrick School.

Your duties will include ensuring the smooth running of the school office, providing a welcoming reception service, responding to enquiries via telephone or visitors, managing and maintaining school data, and ensuring information is accurate and up to date on computerised systems.

General office duties include photocopying, filing, document preparation, mail handling, assisting with transport and trip arrangements, and routine cash handling (e.g., receiving and recording payments for school activities and uniforms). Proficiency in Microsoft Office and excellent organizational and communication skills are required.

Requirements

This position is considered Regulated Work with Children under the Protection of Vulnerable Groups (Scotland) Act 2007. Membership with the PVG scheme is essential. Further details can be found here.

Preferred applicants will need to become members of the PVG scheme or undergo a PVG scheme update check prior to a formal offer.

Responsibilities

The employment for which you are applying is excepted from the provisions of section 4(2) of the Rehabilitation of Offenders (Exceptions) Order 1975. Applicants are not statutorily entitled to withhold information about convictions which are 'spent'. Failure to disclose such convictions could result in dismissal or disciplinary action.

The Individual

West Dunbartonshire Council is recognized as one of the top ten flexible employers, offering flexible working arrangements to support work-life balance. Benefits include:

• Access to the Local Government Pension Scheme (LGPS) with an employer contribution of at least 19.3%.
• A minimum of 25 days annual leave, increasing up to 35 days with each year of service, plus 8 fixed public holidays.
• Access to employee wellbeing support, including occupational health and counselling services.

We encourage you to apply by sharing your experience and explaining why you are the ideal candidate for this role.

For more information about West Dunbartonshire Council and why we are an employer of choice, visit here. Additional benefits of working with us can be found here.