Children's Home Administrator

Homes2inspire Ltd; Henlade; On-site; GBP 17,000 - 22,000; Part time

Benefits offered by this job

Option to purchase additional annual/2

Medicash Health Cash Plan

Confidential Employee Assistance Pgm (

Blue Light Card eligibility

Retail, cinema and holiday discounts

Cycle to Work Scheme

Competitive pension scheme

Fully funded training and development

Career progression opportunities

Refer a Friend Scheme up to £500

Enhanced DBS check paid by Homes2Insp

Job summary

Homes2Inspire Ltd is seeking a highly organised Children's Home Administrator for our Henlade-based home in Somerset. This 10-hour-per-week, office-based role supports the care team by maintaining high-standard administrative processes and safeguarding compliance.

Key duties include DBS checks, payroll support, supplier payments, and managing documentation. Prior admin experience and strong MS Office skills are essential.

Qualifications

• Excellent organisational skills and attention to detail.
• Strong written and verbal communication abilities.
• Proficient in Microsoft Office applications (Word, Excel, Outlook).
• Ability to manage multiple tasks and prioritise workload.

Responsibilities

• Conduct Enhanced DBS and driving licence checks and maintain records.
• Monitor staff training compliance and payroll information submission.
• Maintain records for maintenance, health & safety and quality assurance processes.
• Handle petty cash and reconcile expenditure per financial procedures.
• Raise purchase orders and process invoices to ensure timely payments.
• Assist with children's allowances and maintain financial records.
• Coordinate meetings, take minutes and archive documents.
• Serve as point of contact for external agencies, professionals and suppliers.
• Support Home Manager with daily admin tasks to keep the home compliant.

Skills

Organisational skills

Written & verbal communication

Multi-tasking

Confidentiality

Safeguarding commitment

Tools

Microsoft Office (Word, Excel, Outlook)

Job description

At Homes2Inspire, we are passionate about providing safe, nurturing homes where children and young people can thrive. As one of the country's leading children's home providers, we are committed to delivering high-quality, trauma-informed care that supports young people to achieve positive outcomes. We are looking for a highly organised and proactive Children's Home Administrator to join our team based in Henlade, Somerset. This is an office-based role working 10 hours per week, with working days and hours to be agreed with the Home Manager. You will play a vital role in supporting the smooth running of the home, ensuring administrative processes are maintained to a high standard and enabling the care team to focus on supporting our young people., No two days are the same in a children's home, and whilst this is an administrative role, you will be an important member of the home's wider team. Responsibilities include:

• Conducting and monitoring essential staff compliance checks, including Enhanced DBS status checks and driving licence checks, ensuring records are accurately maintained on our systems.
• Monitoring staff training compliance and supporting the submission of monthly payroll information.
• Maintaining accurate records relating to maintenance, health and safety, and quality assurance processes.
• Managing petty cash and reconciling expenditure in line with company financial procedures.
• Raising purchase orders and processing invoices to ensure suppliers and contractors are paid promptly.
• Assisting with children's allowances and maintaining accurate financial records.
• Coordinating meetings, taking minutes, and ensuring documentation is stored and archived appropriately.
• Acting as a key point of contact for external agencies, professionals, and suppliers.
• Supporting the Home Manager with a range of day-to-day administrative tasks to ensure the home remains compliant and well-organised.
• Previous experience in an administrative or office-based role.
• Excellent organisational skills and attention to detail.
• Strong written and verbal communication skills.
• Proficient in Microsoft Office applications, including Word, Excel, and Outlook.
• Ability to manage multiple tasks and prioritise workload effectively.
• A professional, reliable, and confidential approach to work.
• A genuine commitment to safeguarding and promoting the welfare of children and young people.
• Homes2Inspire Ltd are proud to be part of the Shaw Trust Group, a charity helping to transform the lives of young people and adults across the UK.
• We value our colleagues and offer a range of benefits to support your wellbeing and development, including:

• Option to purchase additional annual leave.
• Medicash Health Cash Plan.
• Access to a confidential Employee Assistance Programme (EAP).
• Blue Light Card eligibility.
• Retail, cinema and holiday discounts.
• Cycle to Work Scheme.
• Competitive pension scheme.
• Fully funded training and development opportunities.
• Career progression opportunities across Homes2Inspire and the wider Shaw Trust Group.
• Up to £500 through our Refer a Friend Scheme.
• Enhanced DBS check paid for by Homes2Inspire.

Important Information

All successful applicants will be subject to safer recruitment checks, including:

• Right to work checks.
• Enhanced DBS check for Children and Adults Workforce (paid for by Homes2Inspire).
• Satisfactory references in line with safer recruitment requirements.

Unfortunately, we are unable to offer visa sponsorship for this position.