Charity Administrative & Communications Assistant

Devon in Sight; Exeter; On-site; GBP 21,000 - 27,000; Part time

Job summary

Devon in Sight is seeking an Administrative Assistant to join our small team in Exeter. The role supports daily operations, finance, HR, governance, editorial work, and communications, ensuring accessible information and smooth procedures across the charity.

Part-time (18 hours/week) with flexibility across four days. You will report to the Chief Executive Officer and help manage inboxes, DBS checks, onboarding, and event support.

Responsibilities

• Offer administrative support to staff, including monitoring and managing the general charity inbox, forwarding queries to relevant team members.
• Maintain office space, health and safety, fire precautions, liaising with landlords, arranging cleaning, stationery and kitchen supplies.
• Undertake regular bank and post-office runs.
• Maintain digital and physical filing systems, databases and contact lists.
• Process invoices for payment; assist with authorising invoices for the treasurer.
• Manage staff and volunteer expense forms and claims.
• Assist with generating invoices and banking duties.
• Coordinate onboarding, induction packs, DBS checks, and staff recruitment references.
• Organise staff training and manage annual leave records.
• Provide governance support: minutes, policies, and regulatory submissions.
• Proofread promotional materials and prepare accessible communications.
• Support events, fundraising, and campaigns.
• Update social media, website content and noticeboards.
• Assist with IT systems, CRM, and liaise with IT providers.
• Coordinate bookings and room setups for client meetings and staff events.

Job description

Devon in Sight is seeking an Administrative Assistant to join our small team in Exeter. The role supports daily operations, finance, HR, governance, editorial work, and communications, ensuring accessible information and smooth procedures across the charity.

Part-time (18 hours/week) with flexibility across four days. You will report to the Chief Executive Officer and help manage inboxes, DBS checks, onboarding, and event support.