Certification and Training Coordinator

MOBOLISE; Greater London; Hybrid; GBP 35,000 - 52,000; Full time

Benefits offered by this job

25 days annual leave

Private medical insurance & dental

Free Park Entry for family and friends

Disney Discounts on products, resort F

Excellent parental and guardian leave

Employee Resource Groups – WOMEN @ DIS

Job summary

Disney Signature Experiences in London (UK) is seeking a Certification & Training Coordinator to maintain accurate safety, medical and training records for Officers and Crew, ensuring maritime regulatory compliance and operational excellence.

You will work closely with teams in London and Celebration, Florida, providing critical administrative support and coordinating Endorsements, Training applications and Seaman’s Books while handling sensitive information with discretion.

Qualifications

• Experience managing administrative processes and maintaining accurate records.
• Strong written and verbal communication for local/international coordination.
• Proficient with Excel, Word, PowerPoint, SharePoint and HR systems.
• Organised and detail-oriented with thorough task follow-through.
• Flexible, proactive, well-organised and able to shift priorities.
• Diplomacy, business acumen, integrity; handle confidential information.
• Capable of working independently while collaborating with the team.
• Quickly learn new systems, processes and maritime training requirements.

Responsibilities

• Provide critical administrative support to maintain accurate safety, certification, medical and training records.
• Perform data entry of STCW Safety Certification for Officers and Crew.
• Enter and maintain national seafarer medical records for Marine and Engineering Officers and Crew.
• Support endorsement applications with Bahamas Maritime Authority for Officers’ Certificates of Competency.
• Process Marine and Engineering Officers’ Professional Training forms.
• Reconcile training-related costs on the UK office card and resolve vendor queries.
• Process discharge certificates requiring Bahamian endorsements.
• Submit short-term assignment requests for training or revalidation.
• Manage Bahamian Seaman’s Books application and tracking.
• Assist HR Director with travel arrangements and expense accounts.

Skills

Administrative processes

Attention to detail

Communication skills

Confidential information handling

Independent working

Maritime regulatory awareness

Flexibility and prioritisation

Tools

Excel

Word

PowerPoint

SharePoint

HR systems

Job description

At Disney Cruise Line, our Cast, Crew and Officers bring the magic of Disney to life for families around the world, creating unforgettable experiences onboard our ships and at our island destinations. Behind every sailing is a dedicated team committed to keeping our operations safe, compliant, and running smoothly.

Join Disney Signature Experiences and become part of a collaborative, international team dedicated to supporting the safe and compliant operation of Disney Cruise Line. As a Certification & Training Coordinator, you will play a key role in maintaining accurate certification and medical records for Officers and Crew, ensuring compliance with maritime regulatory requirements. Working closely with colleagues in London and Celebration, Florida, you will contribute to operational excellence through your attention to detail, strong organizational skills, and commitment to supporting unforgettable experiences for our guests and crew.

You’ll join a team grounded in our Disney values — acting with Integrity, welcoming everyone through Inclusion, embracing boundless Creativity, working together through Collaboration and caring deeply for our Community. These values shape how we work and how we support one another every day.

This role will be based in our London Hammersmith office, 4 days a week, with either a Monday or Friday working from home. This role is offered on a fixed-term contract till end of September 2027.

What You Will Do

In this role, you will provide critical administrative support to ensure that all shipboard personnel maintain accurate safety, certification, medical, and training records in line with maritime and company standards.

• Perform accurate data entry of all STCW Safety Certification for Officers and Crew

• Enter and maintain all national seafarer medical records for Marine and Engineering Officers and Crew

• Support shipboard teams by making and tracking all Bahamas Maritime Authority Endorsement applications for Marine and Engineering Officers’ Certificates of Competency

• Process all Marine and Engineering Officers’ Professional Training application forms

• Reconcile training-related costs charged to the Disney Cruise Line UK Office CTA card and resolve queries with external vendors

• Process discharge certificates requiring endorsement by The Bahamas Maritime Authority and/or Bahamian High Commission

• Submit shoreside short-term assignment/ Magical Contract requests as appropriate for Marine and Engineering Officers attending Professional Training or CoC Revalidation training

• Manage the application and tracking process for Bahamian Seaman’s Books

• Assist the HR Director and team with general administrative support, including travel arrangements and expense accounts

Required Qualifications & Skills

• Experience managing administrative processes and maintaining accurate records in a professional environment

• Strong written and verbal communication skills for local and international coordination

• Demonstrated proficiency with Excel, Word, PowerPoint, SharePoint, and HR systems

• Organized with strong attention to detail and accuracy, including excellent follow-through on tasks

• Ability to be flexible, proactive, highly organized, and able to easily shift priorities

• Diplomacy, strong business acumen, integrity and ability to handle confidential information

• Capability to work independently with limited supervision while maintaining effective collaboration with the wider team

• Aptitude to quickly learn new systems, processes, and maritime training requirements

Preferred Qualifications

• Previous experience in an administrative role within a shipping or cruise environment is highly beneficial

• Knowledge of maritime training requirements and the International Convention on Standards of Training, Certification and Watchkeeping for Seafarers is highly beneficial

The Perks

• 25 days annual leave

• Private medical insurance & dental care

• Free Park Entry: You will have the opportunity to enter any of our parks with your family and friends for free

• Disney Discounts: you are entitled to discounts on designated Disney products, resort F&B and ticketing

• Excellent parental and guardian leave

• Employee Resource Groups – WOMEN @ Disney, Disney DIVERSITY, Disney PRIDE, our new disability & neurodiversity focused group - ENABLED, and our Mental Health & Wellbeing Group, TRUST.

The Walt Disney Company is an Equal Opportunity Employer. We strive to be a diverse workforce that is representative of our audiences, and where all can thrive and belong. Disney is committed to forming a team that includes and respects a variety of voices, identities, backgrounds, experiences and perspectives.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.