Centre Operations Coordinator

Imperial College London; Greater London; On-site; GBP 30,000 - 42,000; Full time

Benefits offered by this job

Flexi working policy from day one

39 days annual leave

Generous pension scheme

Cycle-to-work scheme

Interest-free season ticket loan

Job summary

The Centre for Climate Finance and Investment (CCFI) at Imperial College London is seeking a highly organized Centre Operations Coordinator for a six-month maternity cover. Reporting to the Academic Director, you will manage research finances, coordinate meetings, support recruitment and contracts, and provide PA support to ensure smooth day‑to‑day operations.

You will work with academics, researchers, professional staff and external partners, bringing strong Excel skills, meticulous planning

Qualifications

• Experience managing busy day-to-day operations and financial planning.
• Strong IT skills, particularly in Excel.
• Excellent communication across levels and great attention to detail.
• Experience in university research environment is advantageous.

Responsibilities

• Manage the Centre’s research finances, monitoring budgets and forecasts.
• Coordinate multi-partner awards and costing of new bids in Worktribe.
• Support recruitment and contracts for Centre staff; organise and minute meetings.
• Provide PA support to the Academic Director (diaries, travel, expenses, events).
• Manage the Centre’s shared mailbox and related admin duties.

Skills

Operations management

Budgeting & forecasting

Excellent communication

Excel

Tools

Worktribe

Job description

The Centre for Climate Finance and Investment (CCFI) at Imperial Business School carries out influential research on how finance can support the transition to a low-carbon, sustainable economy. We are looking for an organised and proactive Centre Operations Coordinator to join this busy team for six months as maternity cover.

Reporting to the Centre’s Academic Director, you will be at the heart of the Centre’s day-to-day running. You’ll work closely with academics, researchers, professional staff and external research partners to keep projects on track and operations running smoothly. This is a varied role that combines research finance, operational coordination and high-level administrative support. It’s a great opportunity to contribute to important work on climate finance within a world-leading university.

What you would be doing

You will manage the Centre’s research finances, monitoring grant budgets, preparing forecasts and spend projections, coordinating multi-partner awards and costing new bids in Worktribe, all in line with Imperial’s Financial Regulations.

You’ll also support recruitment and contracts for Centre staff, organise and minute meetings, and help set up systems for secure data sharing with collaborators. Alongside this, you will provide PA support to the Academic Director, including diaries, travel, expenses and events, and manage the Centre’s shared mailbox.

What we are looking for

You’ll have experience of managing busy day-to-day operations and of financial planning and budgeting, along with strong IT skills, particularly in Excel. You’ll be an excellent communicator who is confident working with people at all levels. You’ll also be highly organised, with great attention to detail and the ability to prioritise and work on your own initiative.

Experience of managing research grants or working in a university would be an advantage, as would an interest in climate finance or environmental issues.

What we can offer you

• The opportunity to continue your career at a world-leading institution and be part of our mission to use science for humanity.
• Benefit from a sector-leading salary and remuneration package (including 39 days’ annual leave and generous pension schemes).
• Access to a range of workplace benefits including a flexible working policy from day one, generous family leave packages, on-site leisure facilities and cycle-to-work scheme.
• Interest-free season ticket loan schemes for travel.
• Be part of a diverse, inclusive and collaborative work culture with various staff networks and resources to support your personal and professional wellbeing .

Further information

This is a Full Time, Fixed Term (Maternity Cover) for 6 months based at the South Kensington Campus.

For internal applicants this could be a secondment opportunity.

This is a temporary appointment to cover the duties of a member of staff whilst they are on maternity leave. The fixed term tenure given above may change should the member of staff exercise their right to return to work earlier or delay their return to work.

Attached documents are available under links. Clicking a document link will initialize its download.

Please note that job descriptions are not exhaustive, and you may be asked to take on additional duties that align with the key responsibilities mentioned above.

About Imperial

Welcome to Imperial, a global top-ten university where scientific imagination leads to world-changing impact.

Join us and be part of something bigger. From global health to climate change, AI to business leadership, here at Imperial we navigate some of the world’s toughest challenges. Whatever your role, your contribution will have a lasting impact.

As a member of our vibrant community of 22,000 students and 8,000 staff, you’ll collaborate with passionate minds across nine London campuses and a global network.

This is your chance to help shape the future. We hope you’ll join us at Imperial College London.

Our Culture

We work towards equality of opportunity, eliminating discrimination, and creating an inclusive working environment for all. We encourage applications from all backgrounds, communities and industries, and are committed to employing a team that has diverse skills, experiences and abilities. You can read more about our commitment on our web pages .

Proud signatory of the Armed Forces Covenant. We welcome applications from the Armed Forces community.

Our values are at the root of everything we do, and everyone in our community is expected to demonstrate respect, collaboration, excellence, integrity, and innovation.