Centre Administration and Communications Officer - Maternity cover

Cerebral Palsy Scotland; Glasgow; On-site; GBP 22,000 - 28,000; Full time

Job summary

A leading non-profit organization dedicated to cerebral palsy seeks a Centre Administration and Communications Officer for maternity cover. This full-time role involves supporting various administrative functions, managing communications, welcoming visitors, and ensuring smooth operations within the center. The ideal candidate will have solid organizational and communication skills, and a basic understanding of cerebral palsy, contributing positively to the center's mission and services.

Qualifications

• Ability to manage communication with supporters and maintain records.
• Experience in a similar administrative role or environment is beneficial.
• Competence in creating content for digital platforms.

Responsibilities

• Provide administrative support to the Centre Manager and teams.
• Manage communications with supporters and beneficiaries.
• Assist with the planning and administration of events.

Skills

Communication

Organization

Interpersonal Skills

Education

Understanding of cerebral palsy

Job description

Centre Administration and Communications Officer - Maternity cover

Centre Administration and Communications Officer - Maternity cover

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Hours

Full time 9am – 5pm, Monday to Friday

Reporting to

Job purpose

The post holder will support the delivery of Cerebral Palsy Scotland’s work by being the welcoming face to everyone who comes into the centre or contacts the centre by phone or email.They will work closely with the Centre Manager and provide administration support to all teams to ensure the smooth running of the work of the centre. They will be specifically responsible for keeping up to date with communications with supporters and beneficiaries, including thanking donors, posting updates on social media and will assist colleagues with the planning and administration of events.

Main duties and responsibilities

• General Administration
• To work with administration, therapy and fundraising colleagues to ensure the smooth running of all operations in the centre
• To provide admin support to the senior management team
• To contribute to maintaining the centre’s filing, record keeping and data base systems
• To ensure all centre information is kept accurate, relevant and up to date
• Reception
• To welcome visitors to the centre
• To operate the telephones during centre opening hours – taking messages and passing on calls
• To ensure that all incoming and outgoing mail is sorted and franked as appropriate
• To take mail to local post office when required

Information and Communication

• Building Cerebral Palsy Scotland’s communication channels to remain connected with supporters, the cerebral palsy community and other audiences
• To support development and delivery of our digital and print communications offer
• Manage and produce content for Cerebral Palsy Scotland platforms
• To assist with the dissemination and distribution of information about Cerebral Palsy Scotland projects and services to professionals and non-professionals across Scotland
• To work alongside colleagues and outside agencies to develop information about cerebral palsy for children and adults with cerebral palsy, in print and online
• To work alongside colleagues to play a vital role in the planning of the exhibition and programme at the annual Cerebral Palsy Scotland conference

Facilities Management

• To run the meeting rooms booking diaries and to ensure meeting rooms are set up as required for colleagues
• To assist with the running of courses, including advertising, sending out information and taking bookings, invoicing, payment confirmation, catering and passing information on to other staff members as required
• To be the nominated fire warden for the building and keep paper work up to date and to carry out weekly fire alarm tests and test evacuations as required
• To be responsible for general stock control in the centre, particularly with regard to stationery, cleaning equipment and refreshments
• To be the point of contact for any building issues and work with Centre Manager to liaise with contractors in booking appointments and scheduling work.
• To assist in cleaning duties as required
• Purchase orders – to operate the purchase order system, to issue purchase order numbers, ensure that they are signed, approved and logged on the system
• Invoices – to match invoices with purchase orders and distribute for payment to the CEO and to issue invoices when appropriate and to chase unpaid invoices
• Payments – to keep a log of payments received and ensure accountant receives monthly copies of all PO’s and invoices.

General

• Have an understanding and awareness of cerebral palsy
• To carry out all reasonable tasks as may be required
• Maintain a confidential, sensitive and discrete approach to personal, sensitive and organisational information
• Contribute to a culture of equality and demonstrate a commitment to creating a genuinely inclusive organisation
• Represent the organisation in a positive manner
• Adhere to and uphold Cerebral Palsy Scotland’s mission, vision, social purpose, strategic aims and values
• Act with integrity and maintain the highest professional standards at all times
• Compliance with Cerebral Palsy Scotland policies

This job description is not necessarily an exhaustive list of duties but is intended to reflect a range of duties the post-holder will perform. The job description will be reviewed regularly and may be changed in the light of experience and in consultation with the post holder.

Please apply with CV and covering letter by email to [e-mail]

We’re keen to fill this role as soon as we find the right person, so we may close applications early. Early applications are encouraged.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Marketing, Public Relations, and Writing/Editing

• Industries

  Hospitals and Health Care

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