Central Services Coordinator

Voyage Education Partnership; Radcliffe; On-site; GBP 30,000 - 45,000; Full time

Job summary

A reputed educational trust is seeking a Central Services Coordinator to oversee operational management and support various administrative tasks. The role includes financial administration, compliance, and coordination of central services, emphasizing professional development and a collaborative approach to education. Ideal candidates will possess relevant qualifications and experience, particularly within educational settings.

Benefits

Professional development opportunities

Access to wellbeing services

Qualifications

• Experience in finance, estates, or health and safety preferred.
• High educational standards required (e.g., GCSEs in English and Maths).
• Proactive with strong communication and problem-solving skills.

Responsibilities

• Organise office calendar, ensuring compliance with deadlines.
• Manage central financial administration, including invoicing.
• Lead the central services team, maintaining high standards.

Skills

Communication

Problem Solving

Detail-Oriented

Education

GCSEs or equivalent in English and Maths

Qualifications in School Business Management

Tools

Microsoft 365

SharePoint

Teams

Job description

Central Services Coordinator (The Sycamore Church of England Trust Wide Services)

Location: Radcliffe, UK

Education Phase: Primary

Working Pattern: Full-Time

Contract Type: Permanent

Application Deadline: Sunday, 22nd June 2025

Interview Date: 30/06/25

About us

It is a great privilege for me to lead The Sycamore Church of England Trust. Our aim is to be 'the trust of choice' for both faith-based and community schools who share our vision and values. We believe every child has a right to educational excellence through high-quality schooling.

Our trust focuses on collaboration, raising standards, encouraging innovation, and strengthening our distinctive ethos to positively impact the young people and diverse communities we serve.

Our core values of inclusion, compassion, aspiration, resilience, and excellence are central to everything we do. These values are embraced by trustees, leaders, teachers, staff, parents, and children. We value what we do and how we do it, placing children at the heart of our efforts.

Our central team is dedicated to supporting schools to become great, enabling every child to flourish and succeed. For more information about our Trust, please contact us.

Job Description

Core Responsibilities and Tasks

Operational Management

• Organise the office calendar with key dates and tasks, coordinating workstreams, tracking deadlines, and ensuring compliance through timely completion.
• Provide high-level administrative support, including handling communications and preparing or submitting data to meet statutory reporting deadlines.
• Collate information and produce confidential letters, reports, guides, templates, and minutes for various audiences.
• Support quality assurance activities as directed by the relevant lead.
• Oversee the organisation of meetings, CPD, and events, ensuring suitable venues, hospitality, and ICT facilities. Attendance at out-of-hours events may be required.
• Assist in developing and improving staff and services within the Trust Central team.
• Manage central financial administration, including invoices and reconciliations within required timeframes.
• Collaborate with the CFO on quality assurance activities, such as accounts payable.
• Review trust documentation, such as the contract register, to identify review and procurement needs, leading activities as necessary.
• Maintain trust inventories according to financial regulations and participate in annual inventory checks.
• Handle trust-wide banking transactions.

Project Management

• Support and lead planning and execution of trust-wide projects and initiatives.

Human Resources

• Work with HR to ensure timely completion of processes and administration throughout the employee lifecycle.
• Review HR processes like timesheet and payroll submission for accuracy and timeliness.

Compliance and Governance

• Prioritise tasks to meet deadlines and ensure compliance, working with relevant leaders.
• Update policies and share them effectively with stakeholders.
• Participate in internal audits, addressing or escalating compliance issues.
• Administer governance activities to maintain compliance with requirements.
• Monitor health and safety compliance, conduct checks, and address issues.
• Review incident reports, support schools with RIDDOR reports, and review risk mitigation actions.
• Document and manage risks on the trust risk register.

Team Management

• Lead the central services team, ensuring high standards and compliance with deadlines.

Facilities and Estate Management

• Assist in the strategic management and maintenance of trust estates.
• Develop the lettings process to support the Trust's CPD offerings.

ICT and Systems Management

• Support effective use of IT systems like Microsoft 365, SharePoint, and Teams.
• Contribute to ICT development and cybersecurity initiatives.
• Assist schools in implementing trust-wide systems and procedures.

Marketing and PR

• Oversee regular trust-wide communications, including newsletters.
• Support marketing efforts aligned with trust values and reputation.
• Manage website, logo, and template production.

Corporate Responsibilities

All employees must support safeguarding, promote welfare, and adhere to policies and safety regulations. Expectations include maintaining professional standards, participating in training, and contributing positively to the trust community.

Benefits include being part of a supportive team, professional development opportunities, contributing to our trust’s growth, making a positive impact on students, and access to wellbeing services.

Desired Criteria

• Relevant qualifications or experience in finance, estates, or health and safety.
• Experience in a central services team within a multi-academy trust.
• High educational standards (e.g., GCSEs or equivalent in English and Maths).
• Qualifications such as School Business Management are desirable.
• Willingness to undertake further training.
• Experience in operations and finance management.
• Proactive, detail-oriented, with strong communication and problem-solving skills.