Catering Administrator

Nhs View All Jobs; Chelmsford; On-site; GBP 19,000 - 23,000; Full time

Job summary

NHS is seeking an enthusiastic administrator to join the Catering Team at Broomfield, providing essential admin support to the Patient Catering Manager. You will assist in preparing presentations, reports and project documents, and work within a multi-skilled team delivering high quality administrative services across the catering department.

The role requires excellent communication, good IT skills, and the ability to handle a wide range of tasks. Travel between sites may be required.

Qualifications

• GCSE level C or above (English) required.
• Proficiency in Microsoft Word for letters and reports.
• Experience with Excel for databases and Outlook for scheduling.
• Desirable knowledge of SAFFRON and HealthRoster systems.

Responsibilities

• Respond to enquiries by telephone, email and in person.
• Provide courteous, professional service at all times.
• Maintain confidentiality and accurate information handling.
• Ensure clean, safe work area following health and safety policies.
• Process salary returns and timesheets for payroll deadlines.
• Input training data and inform staff about training.

Skills

Communication skills

IT proficient

Data entry accuracy

Attention to detail

Education

GCSE level C or above (English)

ECSL Qualification

Tools

Microsoft Word

Microsoft Excel

Outlook

SAFFRON

HealthRoster

Job description

We are looking for a keen administrator to join our Catering Team based at Broomfield to provide administrative support to the Patient Catering Manager. If successful you will will be part of an enthusiastic, multi-skilled team providing a high quality administrative service covering all the catering department needs. You will also have the opportunity to assist in the preparation of presentations, reports and key project documents. This post requires excellent communication skills, good standard of IT and the ability to undertake a large range of tasks. So, if that sounds like you,

Main duties of the job

• Respond promptly and appropriately to enquiries by telephone, email and in person.
• To behave in a courteous and professional manner at all times
• To ensure that information provided is accurate, timely and appropriate ensuring that confidentiality is maintained at all times.
• Provide a high standard of customer service.
• To ensure that the work area is clean, tidy and safe by following the relevant Health & Safety, fire and security precautions and regulations as laid down by the Trust.
• Administrative work is prioritised and completed within prescribed timescales.
• Process and maintain salary returns and timesheet records ensuring they are completed and sent to payroll on the given date.
• To inform all staff regarding training and to ensure they attend. Input all data onto the training file spread sheet.
• Maintain sickness records both electronically and hard copy
• Receive calls for all hospitality bookings and inform staff to when functions are required.
• Booking all repairs and yearly maintenance for all kitchen equipment.
• Checking all invoices and delivery notes to ensure no overpayments Ability to travel between sites if required too, Essential

Education & Qualifications

• Desirable
• ECSL Qualification
• Knowledge and Experience Essential
• Knowledge of working with a wide variety of computer software applications: Word to produce letters and reports Excel to maintain databases. Outlook to manage and schedule work and diaries
• Desirable
• Working Knowledge of SAFFRON
• Working knowledge of the Trusts HealthRoster system

Person Specification Other Essential

• Ability to travel between sites if required too

Education & Qualifications Essential

• Educated to GCSE Level C and above. Minimum of five to include English Language
• Good knowledge of Microsoft programmes
• Desirable
• ECSL Qualification
• Knowledge and Experience Essential
• Knowledge of working with a wide variety of computer software applications: Word to produce letters and reports Excel to maintain databases. Outlook to manage and schedule work and diaries
• Desirable
• Working Knowledge of SAFFRON
• Working knowledge of the Trusts HealthRoster system

Our ambition is to deliver excellent local and specialist services, to improve the health and well being of our patients, and provide a vibrant place for staff to develop, innovate and build careers.

We aim to make the most of our skills and experiences so we can become the best we can be. As one organisation we will recruit the finest and retain more specialist staff due to more employment opportunities across our Trust.