Cash Office Administrator

Guidant Global; Leeds; On-site; GBP 28,000 - 38,000; Full time

Job summary

Guidant Global is recruiting a Cash Office Accounting Administrator to join the Order to Cash team in Leeds, UK. The role focuses on cash office activities, including bank reconciliations, cash allocation, petty cash administration, and control account management.

You will manage multiple bank accounts and currencies, support documentation and process improvements, and participate in transition projects to embed Cash Office processes within Client Business Services.

Qualifications

• Experience in cash office accounting, bank reconciliations or similar finance roles.
• Experience using SAP or another ERP/accounting system.
• Ability to manage workload independently and prioritise deadlines.
• Strong attention to detail and accuracy.

Responsibilities

• Process petty cash claims and reimbursements.
• Process cash allocations in SAP.
• Perform daily reconciliations of bank and control accounts.
• Match cash receipts and card transactions across accounts/currencies.
• Reconcile and replenish gift voucher balances weekly.
• Prepare month-end reconciliations for entities.
• Process intercompany transactions accurately and timely.
• Support ad hoc cash office activities as required.
• Document and maintain standard operating procedures.

Skills

Cash accounting

Bank reconciliation

SAP

Attention to detail

Time management

Communication

Tools

SAP

Job description

Contract Length - ASAP until 31st August 2027

Our client is seeking a Cash Office Accounting Administrator to join the Order to Cash (OTC) team within the Client Business Services organisation based in Leeds, UK.

This role is responsible for supporting Cash Office accounting activities, including bank reconciliations, cash allocation, petty cash administration, and control account management. The successful candidate will ensure transactions are processed accurately and in line with client's global policies and best practices.

The role will manage a portfolio of legal entities and be responsible for the daily reconciliation of bank and control accounts across multiple bank accounts and currencies. In addition, the role will support the transition of Order to Cash processes into Client Business Services by participating in process documentation, testing, and training activities.

Key Responsibilities

Cash Office Operations

• Process petty cash claims and reimbursement requests.
• Process cash allocations in SAP.
• Perform daily reconciliations of bank and control accounts.
• Match cash receipts and credit card transactions across multiple accounts and currencies.
• Reconcile and replenish Client gift voucher balances on a weekly basis.
• Prepare month-end bank and control account reconciliations for assigned legal entities.
• Process intercompany transactions accurately and within agreed timelines.
• Support ad hoc Cash Office Accounting activities as required.

Transition and Process Support

• Participate in Client Business Services implementation and transition projects.
• Assist with system testing and end-user training during process transitions.
• Capture, document, and maintain standard operating procedures for Cash Office processes.
• Identify opportunities to automate manual activities and improve data flows.
• Recommend process improvements that enhance efficiency, accuracy, and financial reporting.
• Support the ongoing optimisation of Cash Office processes and controls.

Qualifications and Experience

• Previous experience in Cash Office Accounting, bank reconciliations, or a similar finance role.
• Experience using SAP or another ERP/accounting system.
• Ability to manage workload independently and prioritise competing deadlines.
• Strong attention to detail and commitment to accuracy.

Preferred

• Experience within a retail or luxury retail environment.
• Experience working with multiple legal entities and currencies.

Skills and Competencies

• Strong communication skills with the ability to explain financial information clearly to non-finance stakeholders.
• Excellent organisational and time management skills.
• Builds effective working relationships across teams through collaboration and technical expertise.
• Proactive approach to problem-solving and continuous improvement.
• Adaptable and comfortable working in a changing business environment.
• Takes ownership of responsibilities and is willing to support a broad range of activities to meet business needs.
• Able to work effectively under pressure while maintaining accuracy and meeting deadlines.