Care Home Administrator

Marton Care Homes; Huddersfield; On-site; GBP 12,000 - 15,000; Part time

Benefits offered by this job

Ongoing training and development

Career progression opportunities

Supportive team environment

Job summary

Marton Care Homes is seeking an organised Administrator for Botham Hall Care Home in Huddersfield. You will manage day-to-day admin, financial and payroll tasks, acting as the first point of contact for residents, families, visitors and professionals.

The role supports the Home Manager in delivering high-quality, person-centred care. The role emphasises accuracy, confidentiality and a professional reception presence, with the opportunity to contribute to a well-run home and to develop within a

Qualifications

• Previous experience in an administrative, office, finance, or payroll role.
• Strong organisational and time management skills.
• Good written and verbal communication skills.

Responsibilities

• Run day-to-day administrative tasks to support the home.
• Handle financial records, payroll, and resident accounts.
• Prepare and issue management reports within set timescales.
• Liaise with Sales Ledger and Credit Control to resolve queries.
• Support payroll processes and maintain staff attendance records.
• Maintain confidential records for residents and employees.
• Provide secretarial support to Home Manager and manage reception.
• Answer calls and greet visitors professionally.

Skills

Microsoft Office

Communication

Organisation

Payroll experience

Customer service

Education

Experience in administrative, office, finance or payroll role

Tools

Payroll software

Finance systems

Job description

Care Home Administrator

Location: Botham Hall Care Home, Huddersfield, West Yorkshire
Job Type: 30 hours per week
Sponsorship: Not Currently Available

Join Marton Care Homes – Making a Difference Every Day

At Marton Care Homes, we believe exceptional care starts with exceptional people. As a family-run care group, we are committed to providing high-quality, person-centred care in warm and welcoming environments where residents are treated with dignity, compassion, and respect.

Botham Hall Care Home is a well-established care home in Huddersfield, serving the local community and providing a safe, supportive, and friendly environment for residents. With strong links to local services, healthcare professionals, and families, we are proud to play an important role in supporting older people across the area.

We are currently seeking an organised, professional, and approachable Administrator to join our dedicated team. This is an excellent opportunity for someone who enjoys working in a people-focused environment and takes pride in delivering high standards of administrative support.

The Role

As Administrator, you will play a key role in the smooth day-to-day running of the home. You will be the first point of contact for residents, families, visitors, and professionals, providing a welcoming and professional service while supporting the Home Manager with a range of administrative, financial, and payroll responsibilities.

Your contribution will help ensure residents receive the highest standards of care in a well-organised and efficiently managed environment.

Key Responsibilities

• Maintain accurate and complete financial records in line with company policies and procedures.
• Prepare and issue management reports within agreed timescales.
• Process receipts and maintain resident account records.
• Submit resident financial information to ensure invoices are produced accurately and promptly.
• Liaise with the Sales Ledger and Credit Control teams to resolve any outstanding account queries.
• Support payroll processes and maintain accurate staff attendance records.
• Maintain up-to-date and confidential records for residents and employees.
• Provide administrative and secretarial support to the Home Manager, including filing, correspondence, and document preparation.
• Answer telephone calls and respond to enquiries from residents, relatives, visitors, and professionals in a friendly and efficient manner.
• Welcome visitors and maintain a professional reception area.
• Order and maintain stationery and office supplies.
• Coordinate staff uniform orders and maintain associated records.
• Assist with stock takes and cost calculations.
• Participate in staff and resident meetings as required.

What We're Looking For

We're looking for someone who is:

• Friendly, professional, and approachable.
• Highly organised with excellent attention to detail.
• Able to manage multiple priorities and work effectively to deadlines.
• Confident using Microsoft Office and other computerised systems.
• A strong communicator with excellent customer service skills.
• Reliable, discreet, and able to handle confidential information appropriately.
• Passionate about contributing to a positive experience for residents and their families.

Essential Requirements

• Previous experience in an administrative, office, finance, or payroll role.
• Strong organisational and time management skills.
• Good written and verbal communication skills.
• Confidence working with computer systems and databases.
• Ability to work independently and as part of a team.

What We Offer

Working at Marton Care Homes means being part of a supportive team that genuinely cares about its residents and colleagues.

You'll enjoy:

• A friendly and welcoming working environment.
• Ongoing training and development opportunities.
• Career progression opportunities within a growing care group.
• Support from experienced managers and colleagues.
• A rewarding role where you can make a genuine difference every day.
• The opportunity to work in a respected care home with strong community connections.

Our Values

Everything we do is guided by our commitment to:

• Compassion
• Respect
• Dignity
• Integrity
• Excellence

If you're an organised and motivated individual looking for a rewarding administrative role within a supportive care environment, we'd love to hear from you.

INDMAR