Car Fleet Administrator (6 month FTC)

Skanska UK Plc; England; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading construction firm in the United Kingdom is seeking a Car Fleet Associate for a 6-month fixed-term contract. The role focuses on delivering customer service regarding car fleet management and involves responsibilities such as managing queries, preparing reports, and maintaining records. Candidates should have experience in a company car environment, proficiency in MS Office, and knowledge of fleet systems. This position aims to enhance operational efficiency and support new employee on-boarding.

Qualifications

• Experience within a Company car environment is essential.
• The ability to focus on query resolution and process administration is necessary.
• Knowledge of Fleet systems and Case Management Systems is desirable.
• Experience in a changing environment is crucial.
• Proficiency in MS Office packages, especially Word, Outlook, and Excel, is needed.

Responsibilities

• Act as the first point of contact for car fleet issues.
• Manage the on-boarding process for new employees.
• Prepare and communicate timely reports using multiple data sources.
• Carry out fleet management activities related to various items.
• Maintain accurate vehicle records.

Skills

Experience within a Company car environment

Focus on query resolution

Knowledge of Fleet systems

Experience of working in a dynamic environment

Proficiency in MS Office (Word, Outlook, Excel)

Tools

Fleet systems

Case Management Systems

Job description

Skanska, one of the world s leading project development and construction groups, is an inclusive and responsible business that is helping to build a better society.

We are looking for a Car Fleet Associate on a 6 month FTC to provide a customer focused first line response to the business and to be responsible for the delivery of all aspects of the provision and management of the fleet for Skanska UK.

What you ll do:

• To be the first point of contact for employees on a wide range of Car Fleet issues including cars, car allowances, general car maintenance and service issues and the car driver policies via the helpdesk in line with company values and acting in accordance with relevant and safety practice, whilst adhering to team SLA s
• Working very closely with other teams such as our HR Service Delivery team, HR Business Partners, hrData specialists, Payroll, Pension, Occupational Health, Logistics, Resourcing and Rewards & Benefits teams.
• Managing new starter and on-boarding process for new employees, advising employees regarding the re-ordering of vehicles once the end of the lease is reached and maintaining records to ensure that as an organisation, we are legally compliant in relation to our grey fleet.
• Real time preparation and communication of highly accurate and timely reports in a variety of formats, utilising multiple sources of information
• Carrying out a range of fleet management activities as required in relation to items such as vehicle ordering, parking fines, congestion charging, fuel cards, vehicle reallocation, risk management.
• Maintaining accurate vehicle records using a combination of fleet systems.
• Demonstrating professional understanding of company cars, commercial vehicles, and fleet management
• Streamlining of internal processes and procedures to improve operational efficiency.

What you ll bring to the role:

• Experience within a Company car environment.
• Able to focus on query resolution, process administration, Car Fleet systems, car driver policies.
• Knowledge of Fleet systems and Case Management Systems is desirable.
• Experience of working in an environment where tasks can change, often at short notice.
• Experience of all MS Office packages in particular Word, Outlook and Excel.

Equal opportunities

We thrive through embracing differences, whether they be social backgrounds, ethnicity, disability, gender identity or expression, age, religion, sexual orientation and any other protected characteristic - we know that diversity opens a rich potential for new ways of thinking, helping us to build successful and high-performing teams. We call it Naturally Skanska.

Flexible working

We welcome you to ask about flexibility at interview stage and we will explore what is possible for the role.

Reasonable adjustments

We would like you to perform at your best at every stage of our recruitment process. Please contact us if you require any adjustments that would support you throughout your application.

More information about the role

Please note this is an advert for our job vacancy, and therefore may not be inclusive of all assigned duties, responsibilities, or aspects of the role described, and may be amended at any time at the sole discretion of Skanska.

Closing date

The closing date for this vacancy may be subject to change any time at the sole discretion of the business.

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