Capital Projects Administrator

TN United Kingdom; Oxford; Hybrid; GBP 25,000 - 35,000; Full time

Job summary

A leading institution in Oxford seeks a self-motivated Project Administrator to support capital projects, including refurbishments and new builds. The role involves project administration, procurement, and liaising with various stakeholders. This full-time position offers flexible working arrangements after initial training and a comprehensive benefits package.

Benefits

Excellent contributory pension scheme

38 days of annual leave

Comprehensive childcare services

Family leave schemes

Cycle loan scheme

Discounted bus travel

Season Ticket travel loans

Qualifications

• Proven experience in project administration and organisation.
• Excellent administrative and organisational skills.
• Strong IT skills with working knowledge of MS Office.

Responsibilities

• Support the Capital Projects Office in major and minor works.
• Liaise with internal and external stakeholders.
• Manage procurement and financial reporting.

Skills

Project Administration

Organisational Skills

Interpersonal Skills

Communication Skills

IT Skills

Tools

MS Office

Job description

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About the role

We are looking to recruit a self-motivated and enthusiastic individual to support the small team in the Bodleian Libraries Capital Projects Office working on major capital projects including the refurbishment of historic listed buildings and the construction of new-builds, as well as minor works projects. You will be a member of a small office representing the client and end-user in the design, development, and delivery of these projects. You will liaise with colleagues within Oxford University’s Gardens, Libraries and Museums Division (GLAM), the University’s Estates Services, and with appointed consultants and contractors. This is a varied role, dealing with space planning and management, procurement, purchasing and invoicing, financial reporting, removals and storage, and minor works. This is a full-time, fixed-term position, working 36.5 hours per week for 3 years. The role supports working from home after initial training, on average two days per week. This position is primarily based in the Clarendon Building in Oxford, with occasional visits to sites of active projects in Oxford and Swindon.

About You

You will have proven experience in administration, including project administration and organisation. You will demonstrate excellent administrative and organisational skills, and will have procurement experience including tendering for furniture and equipment and small-project refurbishment works. You will have excellent interpersonal and communication skills, with the ability to build and maintain relationships with internal and external stakeholders at all levels, as well as the ability to organise work time efficiently and handle competing priorities to deliver results to a high standard and within deadlines. You will also have strong IT skills with working knowledge of MS Office, including Word and Excel.

What We Offer

As an employer, we genuinely care about our employees’ wellbeing, which is reflected in the range of benefits we offer, including:

• An excellent contributory pension scheme
• 38 days of annual leave
• A comprehensive range of childcare services
• Family leave schemes
• Cycle loan scheme
• Discounted bus travel and Season Ticket travel loans

More information is available at Diversity