Cancer Pathway Tracker

NHS Jobs; Liverpool; On-site; GBP 20,000 - 26,000; Full time

Job summary

Liverpool University Hospitals NHS Foundation Trust is seeking an organised administrator to manage document and data control within the Administration Team. The role involves producing progress reports for managers, minutes for meetings, and proactive action-tracking.

You will provide diary management, meeting coordination, and general admin duties including typing, filing, and handling mail and calls. You will support project office systems and maintain audit trails in a collaborative Trust

Responsibilities

• Manage and maintain document and data control within the Administration Team using defined systems.
• Issue progress reports to the appropriate Manager.
• Attend and minute meetings, maintain an actions log and provide updates.
• Provide administrative support including diary management, meeting coordination and catering arrangements.
• Undertake general administration duties: typing, photocopying, filing, mail and telephone enquiries.
• Maintain bring forward system to meet deadlines and ensure timely actions.

Job description

Manage and maintain the document and data control process withinthe Administration Team, using defined systems Issue any relevant progress reports to the appropriate Manager. Correlation of all documentation, logging, filing and distributionaccordingly, ensuring accurate audit trail is maintained. Control the quality system within the Administration Team, capturing allrelevant processes, and review regularly. To attend and minute meetings as and when required, maintain a log ofrequired actions and decisions. To pro-actively manage the actions log providing updates as requiredby the appropriate Manager. Provide administrative support to the Administration Team in allaspects of work . This will also include the co-ordination of diaries,arrangement of meetings, venues and catering requirements etc. Undertaking general administration duties including typing,photocopying, distributing and filing all correspondence, dealing withincoming mail and telephone calls/enquiries. Maintain an effective bring forward system, ensuring that deadlinesare adhered to and action is taken as appropriate. Provide secretarial support to the Administration Team as and whenrequired. Carry out any other relevant duties that may be requested to ensurethe systems within the Project Office are under control.Communication Skills The post holder should display excellent written and verbalcommunication skills in liaising with other team members, Trustpersonnel and external bodies. The ability and commitment to work as an effective team member. The post holder should display professionalism when representing thedepartment.General Support the Manager in- induction and supervision of new staff- implementing existing policies and procedures. Co-operate fully in the introduction of new technology and of newmethods of working as appropriate to the post holder. Continuously update knowledge of new trends and maintain andimprove knowledge and competence, through self-development. Undertake all mandatory training as required by the Trust. Education and training development Undertake all mandatory training as required by the Trust.

Liverpool University Hospitals NHS Foundation Trust

Liverpool University Hospitals NHS Foundation Trust