Buying Admin Assistant - Luxury Fashion

Office Angels; London; On-site; GBP 25,000 - 30,000; Full time

Job summary

A leading ecommerce brand seeks a Buying Admin Assistant to join their team in fashion. This detail-oriented role ensures accurate order management and supplier coordination. Candidates should have strong MS Office skills and prior experience in a fast-paced fashion retail environment. This opportunity is ideal for those passionate about luxury fashion.

Qualifications

• Strong administrative skills with commercial awareness.
• Advanced MS Office skills, especially in Excel.
• Ability to meet stringent deadlines.

Responsibilities

• Manage order confirmations and supplier relations.
• Maintain purchase orders and check pricing before uploads.
• Prepare vendor packs for buying trips.

Skills

Attention to detail

Organisational skills

Numerical reasoning

Multitasking

Education

Previous commercial experience in fast-paced fashion retail

Tools

MS Excel

PowerPoint

Word

Job description

Are you looking for the opportunity to launch your career in fashion buying?!

Do you have a passion for luxury fashion!

We are currently seeking a talented and detail-oriented individual to join our client's team as a Buying Admin Assistant to assist their buying team within a world renowned ecommerce brand!

Responsibilities:

• Obtain, check, and update order confirmations from suppliers with 100% accuracy.


• Manage the introduction of new suppliers, ensuring they are correctly set up with accounts payable and internal systems.


• Maintain accurate purchase orders within Fulcrum, including uplift/cost price/style code/shipping window details.


• Keep records of payment terms and shipping details up to date.


• Raise re-orders as requested by the department.


• Perform site checks and request product merges, creating new PID's when necessary.


• Perform pre-upload checks and resolve any issues before go-live, including pre-shoot management.


• Collect, check, and upload all recommended retail prices (RRPs) each season, ensuring appropriate margins.


• Perform pricing checks (margin, default & RRP) prior to upload.


• Prepare vendor packs for buying trips, including relevant files such as sell-through reports and range plans.


• Act as a single point of contact for query resolution and follow-up across various departments.


• Provide support to the department with administrative duties as requested.

Qualifications:

• A minimum of previous commercial experience in a fast-paced fashion retail buying or merchandising environment with strong administrative skills.


• Advanced MS Office skills, particularly in Excel, PowerPoint, and Word.


• Commercial awareness and understanding of the fashion industry, our products, and competition.


• Strong attention to detail, organisational skills, and commitment to accuracy.


• Ability to work with stringent deadlines.


• A positive work ethic and excellent multitasking abilities.


• Strong numerical and commercial reasoning skills.

Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.