Buying Admin Assistant - Clothing

The White Company; Greater London; Hybrid; GBP 26,000 - 32,000; Full time

Benefits offered by this job

Discount

Holiday

Holiday Buy

Pension Scheme

Bonus

Wagestream

Continued Development

Life Assurance

Sample Sales Access

Job summary

The White Company is seeking an organized Buying Team Assistant to support sample management, product data maintenance, supplier liaison and general administration. You will help ensure product line lists and core information are accurate and up to date, while assisting with Dynamics set up for new seasons.

You will contribute to commercial awareness through analysis, attend supplier visits, and help training in-house BA’s. Hybrid working from London offices is available.

Qualifications

• Proficiency with Excel, Word and Outlook to support administrative tasks.
• Relevant Business or Textile degree is desirable.
• Experience in product data management and supplier liaison is a plus.

Responsibilities

• Maintain accurate product line lists and core product information on the system.
• Assist with product set up on Dynamics and new season data.
• Coordinate sample receipt, labeling and delivery dates.
• Support QA with sample progress, chasing results and filing.
• Undertake store visits and supplier meetings to enhance product knowledge.
• Provide ad-hoc analysis to support performance reviews.
• Participate in training of new team members.

Skills

Excel

Word

Outlook

Education

Relevant Business / Textile degree

Tools

Dynamics

Job description

Our Role

To assist the Buying team in all aspects, with particular focus on sample management, product data management, supplier liaison and general administration.

What you’ll be doing

Product management

• To ensure that all product line lists are set up accurately and maintained on the system in line with departmental deadlines.
• To ensure that core product information and attributes such as price, quantity, delivery date, freight details, theme, currency assumptions and supplier are correctly maintained.
• To be responsible for product management and new season product set up on Dynamics.
• To assist with the setting up of orders as required at peak times.
• To ensure that the key assumptions behind the critical path are understood and to ensure all critical dates are maintained.
• To organise and manage receipt of all samples, ensure they are readily available and correctly labelled.

Supplier Liaison

• To support the QA team in sealing sample progress, chasing results and filing as required.
• To ensure that our supplier details are fully up to date, logging current performance issues.
• Assist in the preparation of product brief sheets in a timely manner, chasing suppliers as required.
• Assist in co-ordinating the development and arrival of all samples and necessary information to enable selection meetings to run efficiently.

Commercial Awareness

• To develop a robust understanding of the weekly pack and sales by line reports, in order to identify trading risks and opportunities across all channels.
• To undertake store visits as and when required - ideally store visits should be undertaken at least every three months.
• Undertake supplier visits and meetings to improve knowledge of the business.
• To undertake competitor visits on a regular basis and feedback any relevant points, proposing opportunities on product development.
• To understand the critical dates and deadlines in both the planning and trading process.
• To consistently deliver excellent standards of customer service.
• To understand the key sales, profit and margin drivers across the business and the impact of your role on these.

Analytical support

• To provide all necessary ad-hoc analysis to support product, retail and Direct performance reviews and to also improve commercial understanding of the Business.
• To develop a thorough working knowledge of the Dynamics system and assist in the maintenance of the system.
• To maintain accurate and tidy filing systems at all times.

Training and development

• To instigate improvements as appropriate to working practices and systems.
• To adopt a positive and proactive approach to training and development, to participate fully in all team related activities.
• To assist in the training of new BA’s joining the business.
• To ensure that stores, web team and call centre receive product communication as necessary, challenge opportunities to improve sales performance.

The skills & experience that you’ll need

• System skills including Excel, Word and Outlook.
• Relevant Business / Textile degree would be desirable

What we’ll offer you

At The White Company, we value our employees for always going the extra mile for every one of our customers; we reward this with great benefits and competitive salaries.

• Discount -Up to 50% discount and access to regular Sample Sales
• Holiday - 23 days rising to 25 with length of service
• Holiday Buy – opportunity to buy up to 5 days holiday
• Pension Scheme - enrolled in our Group Personal Pension schemes upon joining the business.
• Bonus - In addition to our competitive salaries, all our employees are entitled to join a discretionary bonus scheme (based on policy eligibility)
• Wagestream Money Management app - access to Wagestream gives you power over your pay and supports financial wellbeing
• Continued Development – We offer structured support from our own in-house Learning and Development Hub
• Life Assurance
• White City House (Soho House Group)Tenants Membership at a discounted rate, offering access to facilities in the House

Additional Benefits

• Fruit basket daily
• Tea and coffee provided
• Working from Home - option to work from home on Mondays and Fridays
• Social - Christmas party/social events throughout the year
• Seasonal Sample Sales
• Volunteer Day - with a charity of your choice
• Great Location - Close to transport links - over ground Shepherds Bush station /underground White City & Wood Lane stations. Westfield shopping centre with shops restaurants/bars/cinema and gyms

Our Equality Diversity and Inclusion statement of commitment

At The White Company we are committed to creating an inclusive culture that welcomes and celebrates a diversity of backgrounds and identities.

We are working together to ensure our environment is one where people can bring their authentic selves to work, where their contribution is valued, ability enhanced, and perspective appreciated. Where difference is respected, encouraged, and celebrated. Where you can feel you belong.

We are committed to an active Equality Diversity and Inclusion Policy, which starts with our recruitment and selection process.

We'd love you to join us on our journey.

Our Sustainability statement of commitment

We are committed to building a sustainable legacy that will enable a brighter future for people and our planet.’ We believe this should be reflected in everything we do.