Buying Admin Assistant - Home - 12 Months FTC

The White Company; Greater London; Hybrid; GBP 28,000 - 34,000; Full time

Benefits offered by this job

Discount - Up to 50%

Holiday - 23 days

Holiday Buy

Bonus potential 20%

Wagestream access

Pension Scheme

Life Assurance

Hybrid working - Mon & Fri WFH

Fruit basket daily

Tea and coffee provided

Job summary

The White Company is seeking a Buying/Administration assistant to support the Buying team with sample management, product data and supplier liaison. You will manage product line lists, key attributes, and new season set up on Dynamics, while assisting with orders during peak times and maintaining critical-path dates.

You will also help QA with samples, keep supplier data up to date, and develop understanding of weekly reports to identify trading opportunities and risks.

Qualifications

• System skills including Excel, Word and Outlook.
• Relevant Buying / Textile degree would be desirable.

Responsibilities

• Ensure product line lists are set up accurately and maintained on the system.
• Maintain core product information: price, quantity, delivery date, freight details, theme, currency, supplier.
• Assist with new season product setup in Dynamics.
• Assist in setting up orders at peak times.
• Understand and maintain critical path dates and milestones.
• Organise and manage receipt of all samples and ensure correct labelling.
• Support QA with sample progress and supplier data.
• Develop understanding of weekly pack and sales by line reports.
• Undertake store and supplier visits to gain market knowledge.
• Provide ad-hoc analysis and maintain Dynamics knowledge.
• Assist training of new BAs and coordinate product communications.

Skills

Excel

Word

Outlook

Buying

Education

Buying / Textile degree

Job description

Our Role

To assist the Buying team in all aspects, with particular focus on sample management, product data management, supplier liaison and general administration.

What you’ll be doing

Product Management

• To ensure that all product line lists are set up accurately and maintained on the system in line with departmental deadlines.
• To ensure that core product information and attributes such as price, quantity, delivery date, freight details, theme, currency assumptions and supplier are correctly maintained.
• To be responsible for product management and new season product set up on Dynamics.
• To assist with the setting up of orders as required at peak times.
• To ensure that the key assumptions behind the critical path are understood and to ensure all critical dates are maintained.
• To organise and manage receipt of all samples, ensure they are readily available and correctly labelled.

Supplier Liaison

• To support the QA team in sealing sample progress, chasing results and filing as required.
• To ensure that our supplier details are fully up to date, logging current performance issues.
• Assist in the preparation of product brief sheets in a timely manner, chasing suppliers as required.
• Assist in co-ordinating the development and arrival of all samples and necessary information to enable selection meetings to run efficiently.

Commercial Awareness

• To develop a robust understanding of the weekly pack and sales by line reports, in order to identify trading risks and opportunities across all channels.
• To undertake store visits as and when required - ideally store visits should be undertaken at least every three months.
• Undertake supplier visits and meetings to improve knowledge of the business.
• To undertake competitor visits on a regular basis and feedback any relevant points, proposing opportunities on product development.
• To understand the critical dates and deadlines in both the planning and trading process.
• To consistently deliver excellent standards of customer service.
• To understand the key sales, profit and margin drivers across the business and the impact of your role on these.

Analytical support

• To provide all necessary ad-hoc analysis to support product, retail and Direct performance reviews and to also improve commercial understanding of the Business.
• To develop a thorough working knowledge of the Dynamics system and assist in the maintenance of the system.
• To maintain accurate and tidy filing systems at all times.

Training and Development

• To instigate improvements as appropriate to working practices and systems.
• To adopt a positive and proactive approach to training and development, to participate fully in all team related activities.
• To assist in the training of new BA’s joining the business.
• To ensure that stores, web team and call centre receive product communication as necessary, challenge opportunities to improve sales performance.

The skills & experience that you’ll need

• System skills including Excel, Word and Outlook
• Relevant Buying / Textile degree would be desirable

What we’ll offer you

At The White Company, we value our employees for always going the extra mile for every one of our customers; we reward this with great benefits and competitive salaries.

• Discount - Up to 50% discount (dependent on contract type)
• Holiday - 23 days
• Holiday Buy - Opportunity to buy up to an additional 5-day holiday
• 20% Bonus Potential - In addition to our competitive salaries, all our employees are entitled to join a discretionary bonus scheme (based on policy eligibility)
• Wagestream Money Management App - Access to Wagestream gives you power over your pay and supports financial wellbeing
• Continued Development - We offer structured support from our own in-house Learning and Development Hub
• Pension Scheme
• Life Assurance
• White City House (Soho House Group) Tenants Membership at a discounted rate, offering access to facilities in the House

Additional Benefits

• Fruit basket daily
• Tea and coffee provided
• Hybrid working pattern with WFH - option on Mondays and Fridays
• Social - Christmas party/social events throughout the year
• Seasonal Sample Sales
• Volunteer Day - with a charity of your choice
• Great Location - Close to transport links - over ground Shepherds Bush station /underground White City & Wood Lane stations. Westfield shopping centre with shops restaurants/bars/cinema and gym

Our Equality Diversity and Inclusion statement of commitment

At the White company we are committed to creating an inclusive culture that welcomes and celebrates a diversity of backgrounds and identities.

We are working together to ensure our environment is one where people can bring their authentic selves to work, where their contribution is valued, ability enhanced, and perspective appreciated. Where difference is respected, encouraged, and celebrated.

We are committed to an active Equality Diversity and Inclusion Policy, which starts with our recruitment and selection process.

We’d love you to join us on our journey.

Our Sustainability statement of commitment

We are committed to building a sustainable legacy that will enable a brighter future for people and our planet.’ We believe this should be reflected in everything we do