Buying Admin Assistant

N Brown Group; Manchester; Hybrid; GBP 22,000 - 28,000; Full time

Benefits offered by this job

Hybrid working

Annual bonus

Company pension

Volunteer time

Colleague discount

Job summary

N Brown Group is seeking a Buying Admin Assistant to join our home team in Manchester. You will provide administrative and operational support across the buying cycle, helping maintain critical timelines, set up new styles in internal systems, and assist the Assistant Buyer and wider team to ensure a smooth product flow.

Working in a fast-paced, collaborative environment, you will engage with suppliers, prepare samples, and help with reporting and supplier communications.

Qualifications

• Experience in buying admin/support roles.
• Strong organisational skills and attention to detail.
• Proactive, with good communication and team collaboration.

Responsibilities

• Maintaining critical path and supplier deadlines.
• Regular CP calls to build supplier relationships.
• Setting up new styles in internal systems.
• Provide administrative support to the Assistant Buyer and wider team.
• Sample management and shoot preparation.
• Assist with meetings and monthly reviews.

Skills

Organizational skills

Excel

Communication

Teamwork

Education

University degree in related field

Tools

Excel

Job description

We are looking for a Buying Admin Assistant to join our home team. You will work within a fast-paced and collaborative buying function, supporting the team to deliver a commercially successful and customer-focused product offering. This role is integral to the smooth day-to-day running of the department, providing administrative and operational support across the buying cycle.

Responsibilities

• Maintaining critical path, communicating with suppliers regularly to ensure that key deadlines are met and any risks to deliveries are highlighted in advance and shared with wider team.
• Regular CP calls to help build supplier relationships.
• Setting up new styles in our internal systems
• Provide administrative support to the Assistant buyer and the wider team
• Sample management: organising and preparing samples for shoots
• Carrying out online comparative shopping Competitor research across home and relevant product categories to develop and maintain knowledge of the current marketplace.
• Assisting team meetings- helping prepare for monthly reviews and sign offs
• Additional ad-hoc tasks
  As part of the team, you will assist with product set-up, sample management, supplier communication, reporting, and critical path administration, ensuring information is accurate and up to date. Working closely with Buyers, Merchandisers, suppliers, and cross-functional teams, you will help maintain efficient processes and support the delivery of products that meet customer needs and business objectives. Strong organisation, attention to detail, and a proactive approach are essential to success in this role, The ability to work on your own initiative and in a fast-paced environment
• A strong team ethos - working collaboratively, building excellent relationships and communicating confidently to both peers and suppliers
• The ability to work well in a team but with the ability to strive in individual tasks
• Highly organised with excellent time keeping skills
• Excellent communication skills
• Strong commercial awareness
• PC and Excel literate
• Exceptional attention to detail
• Relevant experience or university degree in related field preferred.

Company Information

N Brown is a leading UK digital retail platform for clothing, footwear, home and technology, headquartered in Manchester and employing over 1,000 people nationwide. Through our strategic retail brands JD Williams, Jacamo and Simply Be and our unique payments offering, we exist to champion inclusivity and serve the underserved. Our customers are our passion, and we take great pride in delivering products that ensure they can look and feel amazing, without compromising on choice, value and accessibility. We're committed to building a diverse workforce and creating an inclusive environment that values equality for all. Our vision is that by 'By championing inclusion, N Brown will become the UK's most loved and trusted consumer platform, shaping the future of financial empowerment and personal expression'. 'Diversity, Equity, Inclusion and Belonging are, therefore, at the heart of our culture. In May 2024 we were delighted to be named one of The Sunday Times Best Places to Work 2024. We work hard to create a happy and inclusive culture for everyone and we're so proud to have made this list - as voted for by our very own colleagues! This is a hybrid role, with an expectation to work on-site at our Head Office in Manchester's Northern Quarter 3 days per week.

Benefits

• Hybrid working (3 days in the office at a minimum)
• 24 days holiday (+ 8 bank holidays)
• Annual bonus scheme
• Enhanced maternity and adoption leave
• Company pension with up to 8% N Brown contribution
• Mental Health support both internally and externally, including access to our wellbeing champions and counselling services
• A range of financial wellbeing support
• Stream - a financial wellbeing tool that helps you track your pay, access earnings early and manage your money with confidence
• Colleague discount across all N Brown brands
• Onsite café with subsidised rates and local restaurant discounts!
• Life Assurance
• Paid volunteer time - all our colleagues can take a full day paid to volunteer for a charity of our choice

Ways of Working

We offer hybrid working which varies across the business depending on the role you're in. Our Head Office is located in the Northern Quarter in Manchester City Centre. So if you are travelling by train, tram or bus we're perfectly located, plus we're surrounded by cool cafes, trendy bars and the best places to eat! Our working hours are 36.17 per week over 5 days. We believe AI will become a standard part of modern professional practice. We are therefore looking for individuals who are open to learning, testing, and responsibly adopting AI tools to improve efficiency, insight, and impact in their role.