Buyers Administration Assistant Chelsea Peers

Chelsea Peers; Chiswick; Hybrid; GBP 20,000 - 25,000; Full time

Job summary

A fashion company in Chiswick is seeking a Buying Administration Assistant to provide vital support for the buying team. You will assist in managing orders, product approvals, and meetings, ensuring a smooth process from concept to delivery. Ideal candidates are organised individuals with strong communication skills and a degree in fashion or business is preferred. This full-time role offers a hybrid working model post-probation.

Qualifications

• Strong organisational skills with excellent attention to detail.
• Confident communicator with the ability to work effectively across teams.
• Proficient in Microsoft Office, particularly Excel.

Responsibilities

• Assist in managing the buying critical path and liaising with suppliers.
• Support product approval processes and maintain product files.
• Prepare materials for weekly trade meetings.

Skills

Organisational skills

Attention to detail

Communication skills

Proficiency in Microsoft Office

Adaptability

Education

Degree in Fashion or Business

Job description

Overview

Buyers Administration Assistant Chelsea Peers — Location: Chiswick, West London (Hybrid working after probation: 3 days in the office). Hours: Full time.

About the role

We are looking for a highly organised and detail-driven Buying Administration Assistant to join our Buying team at Chelsea Peers.

You will provide essential administrative and organisational support to ensure the smooth running of the buying function, working closely with the buying, design and operations teams. It’s a fast-paced role where accuracy, organisation, and a proactive approach are key.

Key responsibilities

• Critical Path & Order Management
  • Assist in managing the buying critical path, liaising with suppliers and flagging any delivery risks.
  • Support in raising orders, updating systems, and monitoring progress through to delivery.
  • Manage system updates to maintain accurate order records.
• Product Preparation & Approvals
  • Support product approval processes, ensuring all products meet brand standards before production.
  • Maintain product files and records, ensuring colour and design details are accurate and consistent.
  • Support in garment fitting and administration of test reports and transactional certificates.
• Meetings & Reporting
  • Prepare materials for weekly trade meetings.
  • Complete product information sheets to support marketing, copywriting, and internal communication.
• Sample Management
  • Manage incoming and outgoing samples, ensuring they are correctly stored, labelled, and prepared for photoshoots.
  • Assist with showroom set-up and garment steaming for key meetings.
• Market & Website Checks
  • Review the Chelsea Peers website after product launches and share feedback with the team.
  • Monitor competitor activity, seasonal ranges, and pricing benchmarks.

Skills & experience

• Degree in Fashion and or business desirable
• Strong organisational skills with excellent attention to detail.
• Confident communicator with the ability to work effectively across teams and with suppliers.
• Proficient in Microsoft Office, particularly Excel.
• Proactive, adaptable, and willing to take on a variety of tasks.
• An interest in fashion and product is highly desirable.

The practical details

• You must have the legal right to work in the UK.

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Administrative
• Industries: Apparel & Fashion