Buying Admin Assistant

SCAMP & DUDE; Marlow; Hybrid; GBP 21,000 - 26,000; Full time

Benefits offered by this job

Pension auto-enrolment

Group Life Assurance

Group Income Protection

EAP service

Collaborative culture

B Corp

Job summary

Scamp & Dude are seeking a Buying Admin Assistant to support the Buyers across Critical Path, Sample and Administration Management, ensuring on-time delivery of product to specification from proto handover through to product launch. The role is hybrid with 3 days per week at our Head Office in Marlow, Bucks.

A fashion degree isn’t required, but strong administrative skills in a fast-paced environment are essential.

Qualifications

• Ability to multitask in a fast-paced buying office.
• Attention to detail and accuracy.
• Excellent communication and organisation.
• Experience with Excel and Word.
• Ability to prioritise and meet tight deadlines.
• Ability to build strong relationships with suppliers.
• Ability to work with pace and energy.

Responsibilities

• Manage the critical path and department processes to ensure information is up to date and accessible.
• Input style details to the range plan on time and accurately.
• Ensure phasing and deliveries are correct on the critical path; attend weekly meetings with Merchandising.
• Amend orders where required.
• Enter all data into Futura to enable order raising.
• Answer ad hoc queries as required.
• Coordinate sample requirements for the buying department (Press, Wholesale, Photo).
• Chase in samples to meet deadlines and prepare product reviews.

Skills

Multitasking

Detail oriented

Communication

Prioritisation

Relationship building

Team collaboration

Fast pace

Tools

Excel

Word

Job description

Scamp & Dude are seeking a Buying Admin Assistant to assist the Buyers in all aspects of Critical Path, Sample and Administration Management for the department, ensuring on-time delivery of product to specification, from proto handover through to product launch.

A fashion degree or formal fashion background isn't required, although it would be beneficial. Strong administrative skills and the ability to work quickly and accurately in a fast-paced environment are key.

The role is hybrid with 3 days per week at our Head Office in Marlow, Bucks.

Responsibilities

Critical Path & Range Plan Management

• Management of the critical path and department processes to ensure all information is up to date and readily accessible by other teams
• Ensuring all style details are inputted to the range plan on time and accurately
• Ensuring phasing and deliveries are correct on the critical path, with weekly meetings with Merchandising
• Amending orders where required
• Entering all data to Futura to allow order raising
• Answering ad hoc queries as required

Sample Management

• Managing and coordinating sample requirements for the buying department, including Press, Wholesale and Photo samples
• Chasing in all samples to meet deadlines
• Preparation of product reviews, ensuring samples are set up when required
• Managing product storage for the department
• Compiling styling and trims details for the catalogue, proofreading with the Buyer before going to press
• Collating catalogue information between Garment Tech, Merchandising, Marketing and Buying, ensuring the document is completed to deadline

People/Communication

• Working with Design, Merchandising and Garment Technology to answer queries and ensure a smooth transition of the product lifecycle from proto to bulk
• Attending weekly updates and scheduled meetings
• Maintaining excellent communication across the company
• Assessing and escalating any queries or issues with the product lifecycle that may cause delays or cost implications

Other Buying Responsibilities

• Assisting in fit sessions, providing administrative support
• Competitive shopping trips to understand the current marketplace and how we compare on retail pricing and product
• Taking comprehensive notes in meetings when required
• Updating and filing all product data
• Maintaining style information and cost prices on the range plan and Futura
• Managing the sample invoice process
• Undertaking development or project work set by the Buyer
• Assisting with general team administration: phone calls, post, courier and parcel collections, and other ad hoc duties

Required Skills

• Ability to multitask in a fast-paced buying office
• Attention to detail and accuracy
• Excellent communication and organisation
• Experience with Excel and Word
• Ability to prioritise and manage a work schedule to tight deadlines
• Ability to build strong relationships with suppliers and colleagues across departments
• Ability to work with pace and energy

Preferred Skills

• Passion for product and a keen interest to learn
• Positive, solutions-orientated approach

What We'll Offer You

We may be biased, but our team spirit is what we thrive on — genuine people, genuine connections, and a workplace that actually feels like one big family. Here's what you can expect when you join us:

• Pension auto-enrolment (after probation period)
• Group Life Assurance and Group Income Protection — knowing you have support in the hardest times (eligibility criteria apply)
• Dedicated EAP service — confidential support whenever you need it
• A collaborative and creative workplace culture
• A brand with purpose — as a B Corp, doing good isn't a tagline for us, it's how we operate

Scamp & Dude is committed to equal opportunities for all and actively encourages and welcomes people of all diverse backgrounds to join our growing team. We will appoint, train, develop and promote on the basis of merit and ability alone without regard to age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race (including colour, nationality and ethnic or national origins), religion or belief, sex and/or sexual orientation.