Buyers Admin Assistant - Accessories

Crew Clothing Head Office; Kingston upon Thames; Hybrid; GBP 21,000 - 29,000; Full time

Benefits offered by this job

Staff Discount

Refer a Friend scheme

Training and career development

Supportive and rewarding culture

Job summary

Crew Clothing Head Office in Kingston upon Thames is seeking a Buyers Admin Assistant - Accessories to support the Buyers with critical path, sample management and administrative tasks throughout the product lifecycle.

The role requires attention to detail, strong organisation, and proficient use of Excel/Word. It offers a hybrid work arrangement with four days in the office and one day from home, supporting collaboration across design, merchandising and supplier teams.

Qualifications

• General administration experience.
• Attention to detail and accuracy.
• Excellent communication and organisation.
• Experience in Excel and Word.
• Ability to prioritise and manage a work schedule to tight deadlines.
• Ability to initiate and build relationships with suppliers and other departments.
• Understanding of Buying function and critical Path processes.
• Previous Buying Administration experience.

Responsibilities

• Manage the critical path and department processes to keep information up to date and accessible by teams.
• Ensure style details are entered into the range plan on time and accurately.
• Coordinate phasing and deliveries on the Critical Path with Merchandising.
• Amend orders as required and enter data into Futura to raise orders.
• Answer ad hoc queries as required.
• Coordinate sample requirements for Press, Wholesale and Photo samples.
• Chase in samples to meet deadlines and prepare product reviews.

Skills

General administration

Attention to detail

Excellent communication

Organisation

Excel

Word

Prioritise / meet deadlines

Supplier relations

Product life cycle understanding

Tools

Futura

Job description

Full-time (4 days in office, 1 day from home)
Kingston-upon-Thames
At Crew Clothing, we believe clothes are about so much more than “just clothes”. Designed with the spirit of the south coast in every stitch, our crossed oars are a mark of timeless British style. These are clothes for life’s best moments.
We believe in collaboration, kindness and creativity, in celebrating our successes and championing our customer at every step of the way. From ’93 to now, people have been at the heart of everything we do. It’s in our name – Crew.

Purpose of the role:

This role is responsible for assisting the Buyers in
all aspects of the Critical Path, Sample and Administration Management for the
department to ensure on time delivery of product to specification, from proto
handover to product launch.

Responsibilities:

• Management of the critical path and
  department processes to ensure all information is up to date and readily
  accessible by other teams
• Ensuring all style details are
  inputted to the range plan on time and accurately
• Ensuring phasing and deliveries are
  correct on the Critical Path with weekly meetings with Merchandising.
• Amending orders where required
• Entering all data to Futura to allow
  order raising
• Answering ad hoc queries as required

Sample Management:

• Managing and coordinating sample requirement
  for buying department to include Press, Wholesale and Photo samples.
• Chasing in all samples to meet
  deadlines
• Preparation of product reviews,
  ensuring that all samples are set up when required.
• Managing product storage for the
  department.
• Compile the styling and trims details
  for the catalogue, proof read the catalogue with the buyer before going to
  press.
• Collating the catalogue information
  between Garment Tech, Merchandising, Marketing and Buying and ensuring that the
  document is completed for the deadline.

Other Buying responsibilities:

• Assisting in fit sessions, providing
  administrative support
• Competitive shopping trips to develop
  and understand current market place, Crew’s position in the market place.
  Compare Retail prices
• Taking comprehensive notes in
  meetings when required
• Updating and filing all product data
  requirement.
• Maintaining style information and
  cost prices on the Range plan and Futura
• Undertake development or project work
  set by buyer
• Assisting in general team
  administration: managing phone calls, post, courier and parcel
  collections and other ad hoc admin duties.

People/Communication:

• Working with the Design,
  Merchandising and Garment Technology teams to answer queries and to ensure a
  smooth transition of the product life cycle of the garment from proto to bulk.
• Attending weekly updates and scheduled
  meetings
• Maintaining excellent communication
  across the company
• Assessing and escalating any queries
  or issues with product life cycle, which may incur delays or cost implications.
  

Key Skills and Experience

• General administration
• Attention to detail and
  accuracy
• Excellent communication and
  organisation
• Experience in Excel and Word
• Ability to prioritise and
  manage a work schedule whilst working to tight deadlines
• Ability to initiate and build
  strong relationships with Supplier and other department members
• Understanding of the Buying
  function and critical Path processes
• Previous Buying
  Administration experience
• Able to work with pace and
  energy.
• Understanding of garment
  construction and production processes.
• Passion for product and keen
  to learn.
• Positive and solutions
  orientated.

What we can offer you:

• Staff Discount
• Refer a Friend scheme
• Training and career development
• Supportive and rewarding culture

Buyers Admin Assistant - Accessories • Kingston upon Thames, United Kingdom