Buyers Admin Assistant

COS; Greater London; On-site; GBP 22,000 - 28,000; Full time

Benefits offered by this job

Staff discount

Health checks

Pension scheme

Cycle to work

Job summary

COS is seeking a Buyers Admin Assistant to support the Buying team in London. You will coordinate samples, maintain product information, and assist with order amendments to help develop collections that reflect the brand vision.

Working with cross-functional teams, you will track milestones, support fit sessions, conduct trend analysis and sales reviews to inform buying decisions, and ensure timely sharing of information across departments. This is a full-time role at our London head office.

Qualifications

• Experience as Buying Intern or BAA (ideally in fashion).
• Digital proficiency – Intermediate knowledge of Microsoft Excel and PowerPoint, with the ability to work across product management and business systems.
• Strong organisational skills – Able to manage multiple priorities, maintain attention to detail and work effectively in a fast-paced environment.
• Excellent communication skills – Confident collaborating with cross-functional teams and building positive working relationships.
• Commercial and customer awareness – Understanding of market trends, customer preferences and key product drivers within a fashion retail environment.
• Analytical mindset – Comfortable working with sales data, product information and reports to support decision-making.

Responsibilities

• Support buying administration – Including maintaining product information systems, updating product overviews and assisting with order amendments and reporting.
• Manage the flow of samples, maintain sample records and support sample-related requests across the business.
• Act as a point of contact between cross-functional teams and other departments to ensure information is shared accurately and on time.
• Coordinate daily tasks, track key milestones and proactively support the team in delivering against critical deadlines.
• Prepare and support the Buying Team during fit sessions. Organise sessions and update the fitting list in priority order and steaming samples.
• Assist with competitor research, trend analysis and sales reviews to provide insights that support buying decisions.

Skills

Microsoft Excel

PowerPoint

Organisational skills

Communication skills

Commercial awareness

Analytical mindset

Tools

Microsoft Excel

PowerPoint

Job description

As a Buyers Admin Assistant, you will play a key support role within the Buying team, ensuring the smooth day‑to‑day operation of the department. You will coordinate samples, maintain accurate product information and support buying activities throughout the product development cycle. Working closely with cross‑functional teams, you will help deliver collections that reflect the brand vision and meet customer needs.

Responsibilities

• Support buying administration – Including maintaining product information systems, updating product overviews and assisting with order amendments and reporting.
• Manage the flow of samples, maintain sample records and support sample‑related requests across the business.
• Act as a point of contact between cross‑functional teams and other departments to ensure information is shared accurately and on time.
• Coordinate daily tasks, track key milestones and proactively support the team in delivering against critical deadlines.
• Prepare and support the Buying Team during fit sessions. Organise sessions and update the fitting list in priority order and steaming samples.
• Assist with competitor research, trend analysis and sales reviews to provide insights that support buying decisions.

Qualifications and Values

Alignment to our company values is the most important characteristic we look for. Our values are the behaviours that we appreciate above and beyond anything else. We are open‑minded and curious, we dare to be different, we believe in constant improvement and we empower and trust you to take ownership.

• Previous experience as a Buying Intern or BAA (ideally in fashion).
• Digital proficiency – Intermediate knowledge of Microsoft Excel and PowerPoint, with the ability to work across product management and business systems.
• Strong organisational skills – Able to manage multiple priorities, maintain attention to detail and work effectively in a fast‑paced environment.
• Excellent communication skills – Confident collaborating with cross‑functional teams and building positive working relationships.
• Commercial and customer awareness – Understanding of market trends, customer preferences and key product drivers within a fashion retail environment.
• Analytical mindset – Comfortable working with sales data, product information and reports to support decision‑making.

Additional Information

We have one full time permanent contract and one 12 month temporary contract both based at our Head Office in London, 5 days per week.

Benefits

We offer all our employees attractive benefits with extensive development opportunities around the globe. All our employees receive a 25% staff discount usable on all our H&M Group brands in stores and online. In addition to our staff discount, all our employees are included in our H&M Incentive Program – HIP.

• Up to 25 days holiday
• Annual health checks
• Pension scheme
• Discounts on various activities and financial/lifestyle products via our benefits hub
• Cycle to work scheme
• Discounted gym membership
• Employee assistance via retail trust
• Private health & dental care

Inclusion & Diversity

At COS we're determined to create and maintain inclusive, diverse and equitable workplaces throughout our organisation. Our teams should consist of a variety of people that share and combine their knowledge, experience and ideas. Having a diverse workforce leads to a positive impact on how we address challenges, on what we perceive possible and on how we choose to relate to our colleagues and customers all over the world. Hence all diversity dimensions are taken into consideration in our recruitment process.