Buyer

Ultra Maritime; Greenford; Hybrid; GBP 30,000 - 46,000; Full time

Benefits offered by this job

9 day fortnight

TOIL

Flexible working hours

1pm finish on Friday

Annual bonus

Job summary

Ultra Maritime seeks a Procurement Specialist to manage PRs/POs, supplier onboarding, and value-based sourcing. You will coordinate with stakeholders to confirm specifications, lead times, and timelines, while ensuring ERP data integrity in IFS.

Strong analytical, communication and organisational skills are essential for successful delivery in a hybrid work environment. Experience in indirect procurement and ERP familiarity will help you drive cost savings, supplier performance reviews and

Qualifications

• Experience in indirect procurement preferred.
• Strong analytical skills with Excel proficiency.
• Experience with ERP systems (e.g., IFS).
• Excellent verbal and written communication across all levels.
• Self-motivated with good organisational skills.

Responsibilities

• Procurement administration: manage PRs and POs and onboarding of new suppliers.
• Clarify specifications, quantities and timelines with stakeholders.
• Source and negotiate to obtain best value while balancing quality and schedule.
• Maintain ERP data including lead times, costs and supplier evaluations.
• Expedite orders and manage supplier performance, deliveries and invoicing.
• Support audits and compliance reviews.

Skills

Analytical skills

Excel proficiency

Indirect procurement

ERP systems

Communication

Tools

IFS

Job description

Protecting What Matters. Powering The Future Of Naval Technology.

Ultra Maritime is a global leader in advanced maritime defence solutions. We operate at the forefront of innovation, delivering technologies that protect lives, secure nations, and enable a safer, more sustainable world.

• Purchase Requisitions (PRs) and Purchase Orders (POs) Administration
• Check internal PRs for completeness, accuracy, supply chain compliance and authorisation
• Clarify specifications, quantities and timelines with stakeholders
• Sourcing activity as required and/or review/negotiate to obtain best value
• Conversion of authorised PRs to PO
• Negotiate contracts ensuring lowest possible cost is balanced against the optimum quality & schedule needs. Ensure any contract flow downs are applied as applicable.
• PDF authorised POs and issue to supplier and requisitioner in accordance with company and government regulations.
• Expedite and manage order books and dates in IFS. Monitor order status and ensure timely delivery/service execution
• Implement and manage blanket POs for overheads. Ensure sufficient value, receipt as per invoices, regularly spot check invoices for pricing compliance
• Support departments to implement blanket POs
• Proactive time management to manage supplier order books and effectively expedite and prioritize orders to ensure Goods/Services are available to the manufacturing team at the right time
• Supplier Relationship Management
• Be the relationship owner between suppliers and the wider business to ensure supply of goods and services that meet the business needs.
• Communicate regularly with suppliers on ongoing orders and performance, plus generalised check ins
• Resolve issues relating to delivery, quality or invoicing
• Assess and evaluate suppliers and undertake performance reviews to ensure contract compliance and manage performance improvement activities.
• Accounts Payable (AP) Support
• Support AP in addressing and co‑ordinating with supplier to resolve discrepancies between PO, invoice and receipt
• Approve invoices for payment
• Procurement Administration
• To ensure ERP data is accurate, maintain accurate part and supplier ERP data including lead‑times, cost and supplier evaluations
• Raise, negotiate and issue NDAs
• Manage new supplier requests and onboarding
• Be main POC for PR and receipting process, IFS permissions, training and issue resolution
• Support audits and compliance reviews
• Internal Stakeholder Collaboration
• Internal relationship management and support as required
• Provide updates on procurement status and activity
• Continuous Improvement
• Identify opportunities for cost reduction, standardising suppliers and consolidating spend
• Identify opportunities to improve procurement processes
• Value Creation/Savings
• Be integral to the team to deliver cost savings and value, meeting KPI’s and objectives.

At Ultra Maritime UK You Will

• Be part of an agile organisation, with the ability to make a real difference.
• Work in a dynamic environment, with the ability to make significant personal impact.
• Have exposure to all functional and business areas, with opportunities to broaden your knowledge.
• Always demonstrate and adhere to the Ultra Maritime values.
• Experience of Indirect Procurement is preferred.
• Ability to communicate effectively, both verbally and in writing with personnel at all levels of the organization.
• Working knowledge of ERP systems (such as IFS).
• Strong analytical skills - proficient in Excel.
• A high level of self‑motivation and able to work on own initiative.
• Excellent planning and organisational skills.
• Ability to work to deadlines.
• PC literate in MS office suite.
• Eligible to obtain UK security clearance to SC level.

Personal Attributes

• A positive, proactive attitude with a high level of self‑motivation to deliver excellence
• Ambitious and self‑reliant - intrinsically self‑motivated
• Well organised and delivery focused
• Have good attention to detail
• An ability to deliver under pressure with an appetite for measured success
• Collaborative working with people with a diverse range of backgrounds

Security Requirements

This role requires you to undergo Baseline Personnel Security Standard Check (BPSS) as a minimum and some roles will require further national security vetting checks. In line with Baseline Security requirements, candidates will be asked to provide evidence of identity, eligibility to work in the UK and employment and/or education history for up to three years. Some vacancies may require full Security Clearance which can require further evidence to be provided. For further details of the evidence required to apply for Baseline and Security Clearance please refer to the United Kingdom Vetting Service (UKSV).

What can you expect from us?

More Than Just a Job, We Offer a Mission. More Than Just a Workplace, We Provide The Opportunity To Protect Lives, Advance Technology, And Shape The Future Of Maritime Security. As An Employee Of Ultra Maritime, You Will Receive

• Optional 9 day fortnight
• TOIL
• Flexible working hours
• 1pm finish on a Friday
• Annual bonus – dependent on level. Non‑managers = 5% and Managers = 10% for example
• Hybrid working for certain job roles.
• Casual dress
• 25 days holiday
• Christmas shut down – use three days of annual leave to cover this
• Option to buy or sell holiday.
• Option to purchase private health care, dental, critical illness etc via salary sacrifice.
• Reward hub - discounts at over 200 online stores
• 4 x annual salary life cover
• Pension starting at 5% Employer / 4% Employee. You can select your employee contribution level from 4% to 70% (providing this sacrifice does not cause your salary to drop below the National Minimum Wage/ National Living Wage).

Our commitment to diversity and inclusion

Ultra Maritime embraces the power of diverse perspectives to fuel innovation. We strive to build an open, inclusive workplace where ideas flourish and every individual can make a meaningful impact. If you need any reasonable adjustments during the recruitment process, please let the recruitment lead managing your application know.

Together, we deliver cutting‑edge solutions that safeguard our oceans and secure a safer world.

Company: Ultra Maritime