Business Support & Hospitality Coordinator / Immediate Start

VANRATH; Belfast; On-site; GBP 25,000; Full time

Job summary

A leading Legal/Professional Services organisation is seeking a Workplace Coordinator in Belfast. This permanent role involves greeting clients, managing meeting rooms, and ensuring a well-run office environment. Candidates should have at least 12 months' office experience, be confident with Microsoft Office tools, and possess strong communication skills. The position offers a salary of £24,765 for a 37.5-hour week with flexible working options.

Benefits

Fantastic Benefits Package

Qualifications

• At least 12 months' experience in a professional office environment.
• Confident using Outlook, Word, and AV tools.
• Excellent communication and time management skills.

Responsibilities

• Greet clients and visitors with professionalism and warmth.
• Coordinate meeting rooms, events, and catering with precision.
• Handle incoming/outgoing mail, couriers, and deliveries.

Skills

events

front of house

legal

office

supervisor

Belfast

Tools

Outlook

Word

AV tools

Job description

Overview

VANRATH are excited to be working alongside a leading Legal/Professional Services organisation with a great reputation for the recruitment of a Workplace Coordinator.

This is a role in the company's Belfast office. This is a Monday - Friday position - Flexibility can also be offered - later start or early finish.

Salary is £24,765 for 37.5 hours a week. Permanent position.

This is an Amazing company!

What You'll Do

• Be the face of the office: greet clients and visitors with professionalism and warmth.
• Coordinate meeting rooms, events, catering, AV setup, and hospitality with precision.
• Handle incoming/outgoing mail, couriers, and deliveries.
• Maintain office supplies, kitchens, and shared areas - neat, stocked, and ready.
• Respond to internal and external queries efficiently (via phone/email).
• Assist with printing, scanning, and general administrative support.
• Liaise with suppliers, contractors, and caterers to deliver high-quality service.
• Occasionally support early morning or evening events (pre-agreed hours).

What You'll Bring

• At least 12 months' experience in a professional office environment (legal/professional services a plus).
• Confident using Outlook, Word, and AV tools.
• Smart, polished, and personable with a 'can-do' mindset.
• Calm under pressure, adaptable, and solutions-oriented.
• Excellent communication and time management skills.

This is a hands-on role for someone who thrives on variety, takes pride in a well-run office, and enjoys working in a collaborative, client-facing environment.

For more information on this role please contact Phil Doherty @ VANRATH for a confidential chat.

INDPD

''Excellent recruitment service. VANRATH helped me secure a new role within days of first contact and the team couldn't be more helpful and responsive since I began my new position. Would highly recommend that anyone looking for employment registers with VANRATH as they are head and shoulders above other agencies that I have dealt with.

''I very much enjoyed my experience with VANRATH. They were great to work with, very friendly and efficient and streamlined everything for me so I had the least amount of stress as I went in for interviews. Looking forward to starting in my new role!''

''Had a great experience with Vanrath. Being new to Northern Ireland, they made me feel very welcome. The team provided lots of tips and support for job opportunities. Would thoroughly recommend the Vanrath team!''

Skills

• events
• front of house
• legal
• office
• supervisor
• belfast

Benefits

• Fantastic Benefits Package