Business Support Coordinator/ Personal Assistant

Leonardo; Luton; Hybrid; GBP 28,000 - 40,000; Full time

Benefits offered by this job

Hybrid working

Pension scheme

Mental health support

Coursera/LinkedIn Learning access

Bonus scheme eligible

Refer a friend reward

Flexible benefits including private/te

Job summary

Leonardo UK is seeking a proactive Personal Assistant / Business Support Coordinator to support the VP and the wider Leadership Team in a busy Future Combat Air unit. You will organize meetings, travel, records, and ensure IT and facilities run smoothly while maintaining a professional relationship with senior stakeholders.

You’ll coordinate cross-functional admin activities, manage diaries, and help with documents, reports, and intranet pages, contributing to efficient daily operations and

Qualifications

• Proven experience in a Business Support Coordinator, Personal Assistant, or Office Manager role.
• High level of professionalism and discretion with senior stakeholders.
• Strong organisational and time management skills with ability to handle multiple priorities.
• Excellent interpersonal skills and ability to build working relationships.
• Collaborative, team-focused approach with ability to influence others.
• Proactive mindset with ability to work independently and use initiative.
• Strong problem-solving skills and drive to completion.
• Ability to prioritise workload in a fast-paced environment.
• Advanced proficiency in Microsoft Outlook.

Responsibilities

• Coordinating meetings and events with UK and international stakeholders, partners, and customers.
• Managing conference and meeting facilities and ensuring IT systems are operational.
• Overseeing office resources, procurement, facilities, and services.
• Supporting site projects and managing supplier relationships.
• Assisting with policies, documents, reports, and presentations.
• Organising business travel and events including bookings and logistics.
• Monitoring and replenishing office supplies as needed.
• Maintaining records, contact lists, and directories.
• Supporting time recording processes (SAP MyTime and CATTS).
• Creating and maintaining Business Area intranet pages.
• Supporting internal communications, events, content updates, and briefing materials.
• Collaborating with the wider business support team.

Skills

Business Support

Personal Assistant

Office Management

Time Management

Communication

Interpersonal Skills

Initiative

Outlook

Tools

SAP MyTime

CATTS

PowerPoint

SharePoint

Microsoft 365

Job description

Job Description:

Your impact

Join us as a Personal Assistant / Business Support Coordinator and become a key part of a dynamic Future Combat Air business area. In this role, you’ll help keep a busy office running seamlessly by coordinating administrative activities and ensuring people, information, and resources are well managed.

From maintaining accurate records and streamlining processes to organising meetings, events, and IT requirements, you’ll play a vital role in day-to-day operations. You’ll also provide dedicated executive support to the VP of the Business area, managing their schedules, travel, and expense claims.

This is a unique opportunity to gain exposure to a fast-growing and busy area of the business and develop a strong insight of the Future Combat Air Line of Business.

You’ll work closely with the Leadership Team, providing proactive support across a wide range of business and operational activities.

Your responsibilities will include:

• Coordinating meetings and events with UK and international stakeholders, partners, and customers

• Managing conference and meeting facilities, ensuring IT systems and connectivity are fully operational

• Overseeing office resources, including procurement and maintenance of equipment, facilities, and services

• Supporting site projects and managing relationships with external suppliers and contractors

• Assisting with the implementation of policies and the creation of documents, reports, and presentations

• Organising business travel and events, including bookings and logistics

• Monitoring and replenishing office supplies as needed

• Maintaining accurate and up-to-date records, including contact lists and directories

• Supporting time recording processes, including SAP MyTime and CATTS

• Creating and maintaining Business Area intranet pages

• Supporting internal communications, including events, content updates, and briefing materials

• Collaborating with the wider business support team, providing cover and assistance where required

You’ll also provide dedicated executive support to the Vice President, including:

• Managing a complex and fast-moving diary and inbox, ensuring priorities are met

• Coordinating and facilitating meetings, including preparing agendas and attending where appropriate

• Recording actions and tracking them through to completion

• Acting as a key point of contact, handling enquiries and directing them appropriately

• Preparing high-quality briefing materials, reports, and documentation for senior engagements

• Coordinating UK and international travel, including itineraries and visa arrangements

• Managing expense claims and acting as a point of contact for related queries

• Supporting the development and coordination of functional training plans

What You’ll Bring

• Proven experience in a Business Support Coordinator, Personal Assistant, or Office Manager role

• A high level of professionalism and discretion, with the confidence to engage senior stakeholders

• Strong organisational and time management skills, with the ability to manage multiple priorities

• Excellent interpersonal skills and the ability to build effective working relationships

• A collaborative, team-focused approach, with the ability to positively influence others

• A proactive mindset, with the ability to work independently and use initiative

• Strong problem‑solving skills, with a focus on seeing tasks through to completion

• Confidence in prioritising and managing your own workload in a fast-paced environment

• Advanced proficiency in Microsoft Outlook

It would also be great if you had experience working with a wide range of internal and external stakeholders across different levels of seniority and Intermediate to advanced skills in Microsoft PowerPoint and SharePoint but not essential.

This is not an exhaustive list, and we are keen to hear from you even if you might not have experience in all the above. The most important skill is a good attitude and willingness to learn.

Security Clearance

This role is subject to pre‑employment screening in line with the UK Government’s Baseline Personnel Security Standard (BPSS). An additional range of Personnel Security Controls referred to as National Security Vetting (NSV) may apply, this could include meeting the eligibility requirements for The Security Check (SC) or Developed Vetting (DV). For more information and guidance please visit: https://careers.uk.leonardo.com/gb/en/security-and-vetting

Why join us

At Leonardo, our people are at the heart of everything we do. We offer a comprehensive, company-funded benefits package that supports your wellbeing, career development, and work‑life balance. Whether you’re looking to grow professionally, care for your health, or plan for the future, we’re here to help you thrive.

• Time to Recharge: Enjoy generous leave with the opportunity to accrue up to 12 additional flexi‑days each year.

• Secure your Future: Benefit from our award‑winning pension scheme with up to 15% employer contribution.

• Your Wellbeing Matters: Free access to mental health support, financial advice, and employee‑led networks championing inclusion and diversity (Enable, Pride, Equalise, Armed Forces, Carers, Wellbeing and Ethnicity).

• Rewarding Performance: All employees at management level and below are eligible for our bonus scheme.

• Never Stop Learning: Free access to 4,000+ online courses via Coursera and LinkedIn Learning.

• Refer a friend: Receive a financial reward through our referral programme.

• Tailored Perks: Spend up to £500 annually on flexible benefits including private healthcare, dental, family cover, tech & lifestyle discounts, gym memberships and more.

• Flexible working: Flexible hours with hybrid working options. For part time opportunities, please talk to us about what might be possible for this role.

For a full list of our company benefits please visit our website.

Leonardo UK operates a grade-based salary framework with broad bands. The salary range shown reflects the approved grade band for this role, or a narrower hiring range published within that band, and is benchmarked against the external market. Exceptions above the standard range are managed through governance controls to protect internal equity.

Leonardo is a global leader in Aerospace, Defence, and Security. Headquartered in Italy, we employ over 53,000 people worldwide including 8,500 across 9 sites in the UK. Our employees are not just part of a team—they are key contributors to shaping innovation, advancing technology, and enhancing global safety.

At Leonardo we are committed to building an inclusive, accessible, and welcoming workplace. We believe that a diverse workforce sparks creativity, drives innovation, and leads to better outcomes for our people and our customers. If you have any accessibility requirements to support you during the recruitment process, just let us know.

#LI-EG1

Primary Location:

GB - Luton - Cap. Green 300

Contract Type:

Employee-Permanent

Hybrid Working:

Hybrid