Business Support Coordinator/ Personal Assistant

Leonardo UK Ltd; Luton; Hybrid; GBP 28,000 - 42,000; Full time

Benefits offered by this job

12 flexi-days per year

Employer pension contribution

Mental health support

Bonus scheme

Free online courses

Referral programme

Private healthcare options

Flexible benefits up to £500

Hybrid working

Part-time opportunities

Job summary

Leonardo UK Ltd in Luton is seeking a proactive Personal Assistant and Business Support Coordinator to keep the office running smoothly and provide executive support to the VP. You will coordinate meetings, manage travel, ensure facilities and IT are operational, and support a wide range of business operations within the Future Combat Air area.

You will liaise with UK and international stakeholders and contribute to process improvements, records management and intranet updates.

Qualifications

• Proven experience in a Business Support Coordinator, Personal Assistant, or Office Manager role.
• High level of professionalism and discretion, with confidence to engage senior stakeholders.
• Strong organisational and time management skills with ability to manage multiple priorities.
• Excellent interpersonal skills and ability to build effective working relationships.
• Collaborative, team-focused approach with the ability to influence others.
• Proactive mindset with ability to work independently and use initiative.
• Strong problem-solving skills and ability to complete tasks.
• Ability to prioritise and manage workload in a fast-paced environment.
• Advanced proficiency in Microsoft Outlook.

Responsibilities

• Coordinate meetings and events with UK and international stakeholders, partners, and customers.
• Manage conference and meeting facilities; ensure IT systems and connectivity are operational.
• Oversee office resources, including procurement and maintenance of equipment and services.
• Support site projects and manage relationships with external suppliers and contractors.
• Assist with policies, documents, reports and presentations.
• Organise business travel and events with bookings and logistics.
• Monitor and replenish office supplies as needed.
• Maintain accurate records including contact lists and directories.
• Support time recording processes, including SAP MyTime and CATTS.
• Create and maintain Business Area intranet pages.
• Support internal communications, events, content updates, and briefing materials.
• Collaborate with the wider business support team and provide cover as required.

Skills

PA experience

Office management

Stakeholder engagement

Time management

Discretion

Outlook proficiency

PowerPoint

SharePoint

Tools

SAP MyTime

CATTS

Microsoft Outlook

Microsoft PowerPoint

SharePoint

Job description

Job Description: Your impact

Join us as a Personal Assistant / Business Support Coordinator and become a key part of a dynamic Future Combat Air business area. In this role, you’ll help keep a busy office running seamlessly by coordinating administrative activities and ensuring people, information, and resources are well managed. From maintaining accurate records and streamlining processes to organising meetings, events, and IT requirements, you’ll play a vital role in day-to-day operations. You’ll also provide dedicated executive support to the VP of the Business area, managing their schedules, travel, and expense claims. This is a unique opportunity to gain exposure to a fast-growing and busy area of the business and develop a strong insight of the Future Combat Air Line of Business. You’ll work closely with the Leadership Team, providing proactive support across a wide range of business and operational activities.

• Coordinating meetings and events with UK and international stakeholders, partners, and customers
• Managing conference and meeting facilities, ensuring IT systems and connectivity are fully operational
• Overseeing office resources, including procurement and maintenance of equipment, facilities, and services
• Supporting site projects and managing relationships with external suppliers and contractors
• Assisting with the implementation of policies and the creation of documents, reports, and presentations
• Organising business travel and events, including bookings and logistics
• Monitoring and replenishing office supplies as needed
• Maintaining accurate and up-to-date records, including contact lists and directories
• Supporting time recording processes, including SAP MyTime and CATTS
• Creating and maintaining Business Area intranet pages
• Supporting internal communications, including events, content updates, and briefing materials
• Collaborating with the wider business support team, providing cover and assistance where required

What You’ll Bring

• Proven experience in a Business Support Coordinator, Personal Assistant, or Office Manager role
• A high level of professionalism and discretion, with the confidence to engage senior stakeholders
• Strong organisational and time management skills, with the ability to manage multiple priorities
• Excellent interpersonal skills and the ability to build effective working relationships
• A collaborative, team-focused approach, with the ability to positively influence others
• A proactive mindset, with the ability to work independently and use initiative
• Strong problem-solving skills, with a focus on seeing tasks through to completion
• Confidence in prioritising and managing your own workload in a fast-paced environment
• Advanced proficiency in Microsoft Outlook

It would also be great if you had experience working with a wide range of internal and external stakeholders across different levels of seniority and Intermediate to advanced skills in Microsoft PowerPoint and SharePoint but not essential. This is not an exhaustive list, and we are keen to hear from you even if you might not have experience in all the above. The most important skill is a good attitude and willingness to learn.

Security Clearance

This role is subject to pre-employment screening in line with the UK Government’s Baseline Personnel Security Standard (BPSS). An additional range of Personnel Security Controls referred to as National Security Vetting (NSV) may apply, this could include meeting the eligibility requirements for The Security Check (SC) or Developed Vetting (DV). For more information and guidance please visit: https://careers.uk.leonardo.com/gb/en/security-and-vetting

Why join us

At Leonardo, our people are at the heart of everything we do. We offer a comprehensive, company-funded benefits package that supports your wellbeing, career development, and work-life balance. Whether you’re looking to grow professionally, care for your health, or plan for the future, we’re here to help you thrive.

• Time to Recharge: Enjoy generous leave with the opportunity to accrue up to 12 additional flexi-days each year.
• Secure your Future: Benefit from our award-winning pension scheme with up to 15% employer contribution.
• Your Wellbeing Matters: Free access to mental health support, financial advice, and employee-led networks championing inclusion and diversity (Enable, Pride, Equalise, Armed Forces, Carers, Wellbeing and Ethnicity).
• Rewarding Performance: All employees at management level and below are eligible for our bonus scheme.
• Never Stop Learning: Free access to 4,000+ online courses via Coursera and LinkedIn Learning.
• Refer a friend: Receive a financial reward through our referral programme.
• Tailored Perks: Spend up to £500 annually on flexible benefits including private healthcare, dental, family cover, tech & lifestyle discounts, gym memberships and more.
• Flexible working: Flexible hours with hybrid working options. For part time opportunities, please talk to us about what might be possible for this role.
• For a full list of our company benefits please visit our website.

Leonardo UK operates a grade-based salary framework with broad bands. The salary range shown reflects the approved grade band for this role, or a narrower hiring range published within that band, and is benchmarked against the external market. Exceptions above the standard range are managed through governance controls to protect internal equity.

Leonardo is a global leader in Aerospace, Defence, and Security. Headquartered in Italy, we employ over 53,000 people worldwide including 8,500 across 9 sites in the UK. Our employees are not just part of a team—they are key contributors to shaping innovation, advancing technology, and enhancing global safety.

At Leonardo we are committed to building an inclusive, accessible, and welcoming workplace. We believe that a diverse workforce sparks creativity, drives innovation, and leads to better outcomes for our people and our customers. If you have any accessibility requirements to support you during the recruitment process, just let us know.

Primary Location: GB - Luton - Cap.

Contract Type: Employee-Permanent

Hybrid Working: Hybrid International, multicultural, innovative, technological: this is Leonardo.

The company’s passionate and talented team is strongly influenced by STEM (Science, Technology, Engineering, Mathematics) expertise, with a diverse range of experience that enables colleagues to share knowledge and know-how across the generations.

Leonardo always wants to expand its talent pool, here you can find the right opportunity for you!