Business Support, Business Operations

Jones Lang LaSalle Incorporated; England; Hybrid; GBP 32,000 - 42,000; Full time

Job summary

Jones Lang LaSalle Incorporated is hiring a Commercial Assistant for a 12-school PFI contract in Cheshire. The role supports financial administration, invoicing, defect management, and supplier coordination across multiple sites.

You will work with the Contract Manager and Commercial Manager to ensure accuracy, timeliness, and compliance, with regular stakeholder engagement and document preparation.

Qualifications

• Minimum of 5 GCSEs including Maths and English (Grade C/4 or above).
• Strong numerical and financial administration skills with high attention to detail.
• Proficiency in Microsoft Office Suite, particularly Excel for data management and reporting.

Responsibilities

• Maintain invoicing processes across 12 schools with timely submission to client authority.
• Assist with defects administration to ensure contract compliance.
• Prepare and monitor the payment mechanism and changes for the contract.
• Coordinate suppliers, maintain documentation and support stakeholder liaison.

Skills

Numerical skills

Excel

Organizational skills

Stakeholder engagement

Education

GCSEs incl Maths & English

Tools

Microsoft Office

Job description

Business Support – PFI Education ContractPosition Type: HybirdPosition OverviewThe Commercial Assistant will support the commercial management of a 12-school PFI contract, reporting to the Contract Manager and working alongside the Commercial Manager to support ensure effective financial administration, contract compliance, and stakeholder management across the portfolio.Key ResponsibilitiesFinancial AdministrationEnsure invoicing processes are maintained across all 12 schools, ensuring accuracy and timely submission to the client authority.Contract Management SupportAssist with the administration of defects to ensure full compliance with the interface agreement.Preparation and monitoring of the payment mechanism for the Contract.Maintain the Change Control log and support the preparation of change requests and quotations for additional works.Supplier and Subcontractor CoordinationMaintain the approved supplier database and ensure all necessary insurance and compliance documentation is current.Stakeholder LiaisonAct as a point of contact for school-based queries relating to commercial matters and service delivery. Attend client meetings as required and prepare supporting documentation. Build effective working relationships with headteachers, business managers, and local authority representatives.Compliance and ReportingSupport the Commercial Manager to ensure all commercial activities comply with PFI contract terms, company policies, and relevant legislation.AdministrationMaintain accurate records using contract management systems and internal databases. Support the Commercial Manager with the Preparation of correspondence, reports, and presentations as required. Support the wider commercial team with ad-hoc projects and administrative tasks.Essential RequirementsEducation & Qualifications:Minimum of 5 GCSEs including Maths and English (Grade C/4 or above)Experience working in a commercial, finance, or contract administration roleSkills & Experience:Strong numerical and financial administration skills with high attention to detailProficiency in Microsoft Office Suite, particularly Excel for data management and reportingExcellent organizational skills with the ability to manage multiple priorities across a multi-site contractStrong written and verbal communication skills for stakeholder engagementUnderstanding of procurement processes and purchase order managementPersonal Attributes:Professional and customer-focused approachAbility to work independently and as part of a teamProactive problem-solver with a solutions-oriented mindsetAdaptable and able to work in a dynamic, multi-stakeholder environmentDesirable RequirementsPrevious experience in PFI, FM, or education sector contractsKnowledge of hard and soft FM servicesFamiliarity with contract management or CAFM systemsWorking ArrangementsThis role requires regular travel between the 12 school sites within the contract portfolio. A valid UK driving licence and access to a vehicle is essential. The position is primarily site-based with occasional office-based work as required.**Location:**On-site –Cheshire, GBR