Business Support Assistant

North Lincolnshire Council; Slough; On-site; GBP 13,000 - 15,000; Part time

Job summary

An established industry player is seeking a dedicated Business Support Assistant to join their team at Kingfisher Lodge. This part-time role, requiring 20 hours a week, is perfect for someone who thrives in a busy environment and values the importance of relationships, especially with children. The role encompasses a variety of administrative tasks, including minute-taking, data management, and supporting staff in using IT systems. Join a forward-thinking organization that prioritizes the welfare of children and vulnerable adults, and play a vital role in ensuring the smooth operation of their services.

Qualifications

• Experience in providing administrative support in a busy environment.
• Ability to manage confidential information and data effectively.

Responsibilities

• Deliver high-quality administrative support and minute-taking.
• Manage data and documentation while ensuring confidentiality.

Skills

Administrative Support

Microsoft Office

Minute Taking

Data Management

Communication Skills

Education

High School Diploma

Tools

Microsoft Office Suite

Bespoke IT Systems

Job description

Salary: Grade 4 £13,400 to £14,275 per year

Location Scunthorpe Kingfisher Lodge

Hours: 20 hours per week

DBS: Yes Enhanced with Barred List Check

This is a Permanent , Part Time vacancy that will close in 10 days at 23:59 BST .

The Vacancy

Due to the expansion of our Children’s Homes, we are looking for a Business Support Assistant to work alongside our dedicated team at Kingfisher Lodge and Beck Lodge Children’s Home. Both Homes are based in the Scunthorpe area. We are looking for someone that enjoys a busy working environment and working as part of a team, someone who believes in the importance of people and children centred practice and the importance of relationships. Although this role doesn’t involve directly caring for children, interactions and building relationships with our children will be vital as you become a part of their daily lives and home.

This role is 20 hours per week, the days and hours to be worked can be agreed with the successful applicant, for example possibly fitting into school hours each day. The role includes: 1. Providing and delivering an administrative and organisational support service including high quality minute taking, word processing, agenda preparation, circulation of papers, processing of timesheets and associated queries, photocopying, mail sorting and delivery, production and distribution of requested documentation, undertaking and receiving telephone and face to face enquiries. 2. Receiving, sorting and filing documentation, updating files and records as necessary as well as managing information and enquiries received electronically, whilst ensuring confidentiality across the service. 3. Advising staff and members of the public by providing and explaining information. 4. Produce and supervise the management information system within the service area, using IT systems, i.e. Microsoft Office products and other bespoke IT systems, supporting and guiding staff in their use. 5. Uses IT systems to input and export data, retrieve and edit data and direct staff from a range of sources relating to all teams within these team areas. This will include work of a confidential nature and maintaining statistical data for teams to produce reports, including performance and Freedom of Information requests. 6. Design, create, develop and update documents, and spreadsheets where required to support the service. 7. Raise and process internal and external invoices in line with financial guidelines and authorisation of line manager/budget holder. 8. Support the service in the operation of quality assurance systems 9. Assist in the management of Health and Safety issues, including fire regulations, first aid and the site buildings 10. Under the guidance of Deputy Homes and Regulated Homes Manager take a lead role in administrative projects.

If you would like to discuss the role please do not hesitate to contact Rebecca Fleming, Homes Manager on 07982828709 or email [e-mail].

Please see attached job description and employee specification which you should refer to when completing your application to demonstrate you meet the essential criteria for the role.

As an employer, we promote and safeguard the welfare of children, young people and vulnerable adults and expect the same commitment from existing and prospective employees or volunteers. Recruitment to this post will follow our safer recruitment procedure which includes us requesting references prior to interview and a DBS check.

The Council

We are collectively organised around the people and place of North Lincolnshire. Together we ensure that our communities are safe, well, prosperous and connected. We are ambitious for North Lincolnshire, we want our area to be the #BestPlace for our residents by being the #BestCouncil we can be. We achieve this through living our values – equality of opportunity, excellence, integrity and self-responsibility – in all that we do.