Business Support Assistant

ASSYSTEM; Derby; On-site; GBP 12,000 - 18,000; Part time

Job summary

Join our friendly team in Derby as a Business Support Assistant! You will play a crucial role in keeping operations smooth, greeting visitors, and supporting the Senior Leadership Team with various administrative duties. Ideal candidates are well-organized and proficient in administration.

Benefits

Employee assistance programme

Discount vouchers for restaurants and days out

Cycle to work scheme

Free flu jabs

Qualifications

• Essential: proficiency in Microsoft Office and strong communication skills.
• Recognised qualification in Administration preferred.
• Experience as a First Aider or Fire Marshall highly desirable.

Responsibilities

• Greeting visitors and assisting with facility management tasks.
• Assisting the Senior Leadership Team with administrative tasks.
• Coordinating staff desk and meeting room bookings.

Skills

Communication

Organization

Multitasking

Attention to detail

Proficiency in Microsoft Office

Education

Recognised qualification in Administration

Tools

Microsoft Office

Job description

Social network you want to login/join with:

Part time - 24 hours per week over 3 days

Your future Team:

We’re on the lookout for a super-organised and proactive Business Support Assistant to join our friendly Derby team. If you love keeping things running smoothly, supporting people, and getting stuck into a variety of tasks, we want to hear from you!

Your Missions:

Greeting and assisting visitors with a warm welcome

Facilities management coordination of the Derby office - Supporting the Group facilities manager with facility related
Acting as Office Fire Marshall, First Aider &Responsible Health and Safety Officer (RHSO)
️ Keeping track of office supplies and placing orders
Assisting the Senior Leadership Team (SLT) with day-to-day admin tasks
Helping manage facilities and office-related contracts
Coordinating staff desk use and meeting room bookings
Assist with the onboarding of new staff and contractors into the Derby office

coordinate day 1 inductions for new starters
️ Setting up management meetings and organising lunches as required
organise staff meetings and social events
Keeping office notice boards up to date
Updating the organisational chart
️ Liaising with key stakeholders regarding security briefings
SLT diary management
Sending staff updates and key dates
Organising receipt/return of IT equipment for starters & leavers
Managing access passes
Hosting contractors when on-site

Why join the community of Switchers?:

The Group is currently ranked Third in the world for nuclear engineering.

Access to an employee assistance programme with free mindfulness, health, wellbeing resources and a confidential support line available 24/7 via phone or text

Discount vouchers for days out and restaurants, eye test and glasses vouchers, cycle to work scheme, free flu jabs

At Assystem, we celebrate diversity and creativity. We believe in harnessing unique perspectives to shape innovative solutions. Your skills and daring spirit are what truly matter. Join us and help shape the future!

Job Description

Business Support Assistant

Location: Derby

Part time - 24 hours per week over 3 days

Your future Team:

We’re on the lookout for a super-organised and proactive Business Support Assistant to join our friendly Derby team. If you love keeping things running smoothly, supporting people, and getting stuck into a variety of tasks, we want to hear from you!

Your Missions:

Greeting and assisting visitors with a warm welcome

Facilities management coordination of the Derby office - Supporting the Group facilities manager with facility related
Acting as Office Fire Marshall, First Aider &Responsible Health and Safety Officer (RHSO)
️ Keeping track of office supplies and placing orders
Assisting the Senior Leadership Team (SLT) with day-to-day admin tasks
Helping manage facilities and office-related contracts
Coordinating staff desk use and meeting room bookings
Assist with the onboarding of new staff and contractors into the Derby office

coordinate day 1 inductions for new starters
️ Setting up management meetings and organising lunches as required
organise staff meetings and social events
Keeping office notice boards up to date
Updating the organisational chart
️ Liaising with key stakeholders regarding security briefings
SLT diary management
Sending staff updates and key dates
Organising receipt/return of IT equipment for starters & leavers
Managing access passes
Hosting contractors when on-site

Why join the community of Switchers?:

The Group is currently ranked Third in the world for nuclear engineering.

Access to an employee assistance programme with free mindfulness, health, wellbeing resources and a confidential support line available 24/7 via phone or text

Discount vouchers for days out and restaurants, eye test and glasses vouchers, cycle to work scheme, free flu jabs

At Assystem, we celebrate diversity and creativity. We believe in harnessing unique perspectives to shape innovative solutions. Your skills and daring spirit are what truly matter. Join us and help shape the future!

Qualifications

Essential Skills, Qualifications and Experience

A recognised qualification in Administration (preferred)
️ Excellent communication and written English skills
Highly organised with the ability to multitask
Friendly and confident when working with people
Strong attention to detail and administrative accuracy
Proficient in Microsoft Office (Word, Excel, Outlook etc.)
️ Experience as a First Aider, Fire Marshall or H&S Rep is highly desirable.

Additional information

Due to the nature of this role the successful candidate will require Security clearance. To gain this you will be required to be aSole UK national,

We are committed to equal treatment of candidates and promote, as well as foster all forms of diversity within our company. We believe that bringing together people with different backgrounds and perspectives is essential for creating innovative and impactful solutions. Skills, talent, and our people’s ability to dare are the only things that matter !. Bring your unique contributions and help us shape the future.

Additional Information

Additional information

Due to the nature of this role the successful candidate will require Security clearance. To gain this you will be required to be aSole UK national,

We are committed to equal treatment of candidates and promote, as well as foster all forms of diversity within our company. We believe that bringing together people with different backgrounds and perspectives is essential for creating innovative and impactful solutions. Skills, talent, and our people’s ability to dare are the only things that matter!. Bring your unique contributions and help us shape the future.

We are committed to equal treatment of candidates and promote, as well as foster all forms of diversity within our company. We believe that bringing together people with different backgrounds and perspectives is essential for creating innovative and impactful solutions. Skills, talent, and our people’s ability to dare are the only things that matter !. Bring your unique contributions and help us shape the future.