Business Support Administrator - Marks Tey

Holmes and Hills LLP; Colchester; On-site; GBP 20,000 - 28,000; Part time

Benefits offered by this job

28 days’ annual leave plus bankhols

Medicash cashback scheme

Life insurance

Employee Assistance Programme (EAP)

Cycle to Work scheme

Job summary

Holmes & Hills Solicitors in Marks Tey is seeking a part-time Business Support Administrator to join the team. The role involves a wide range of admin and file management tasks across offices, with duties including file opening/closing, SOS data entry, archiving, post handling, and basic reception support.

The candidate should be comfortable with Microsoft Office, have strong communication skills, and be able to work both independently and as part of a team. Travel between offices is required.

Qualifications

• Good communication skills required.
• Team player with the ability to work with multiple teams.
• Strong attention to detail and organisational abilities.
• Flexible attitude and reliable in a part-time role.
• Office administration experience preferred.
• Ability to work independently as well as in a team.
• Proficiency in Microsoft Office and willingness to learn.

Responsibilities

• Open and file for all teams across the firm per requirements.
• Enter contacts on SOS and manage ID documentation.
• Close files and archive records across offices.
• Sort and scan mail; post handling and delivery duties.
• Prepare bundles and retrieve/store Wills/Deeds as needed.
• Assist with meeting room bookings and general office support.
• Greet clients and provide refreshments; maintain client areas.

Skills

Good communication

Team Player

Attention to detail

Flexible

Office administration

Independent work

Organisational skills

Tools

Microsoft Office

Job description

Business Support Administrator - Marks Tey

Marks Tey, Braintree, Coggeshall, Halstead, Sudbury, Tiptree, Witham

Part-time

Job Vacancy

In this role you will provide a wide range of administrative and file management tasks. The prime role of the Business Support Team is to assist each team in operating at optimum efficiency across all offices. As part of the Business Support Team you are expected to use a high degree of self-management and initiative and should be able to multi task.

We are looking for a part-time Business Support Administrator to work 3 days a week (including a Friday, other working days subject to agreement) 8:30/9.00- 17:00/17.30.

This role is to be based in Marks Tey and involves frequent travel to the firm's other offices to meet business needs.

* Please note the closing date for applications is Friday 11th September 2026. Applications will be reviewed during and up to this date.

The day to day

Your day to day work will include but will not be limited to:

• File opening for all teams across the firm, producing files in accordance with the team’s requirements
• Entering all contacts on to SOS, entering ID requirements and scanning in ID requirements as agreed
• Closing files for all teams across the firm
• Archiving
• Sorting and scanning the post
• Franking and taking the post to the post office each day (including recorded deliveries)
• Photocopying and scanning and saving into SOS (our case management system)
• Preparing Bundles
• Retrieving Wills/Deeds retrieval and storage, ensuring the relevant documentation is kept up to date in accordance with the Firms policy
• Maintaining levels of stationery and providing accounts with order lists
• Typing for teams across the firm producing attendance notes, letters, and other documents were required
• Supporting teams (such as Marketing) with project work
• Coordinating meeting room bookings
• Taking overflow messages for teams
• Telephony Cover andtaking messages for teams throughout the day
• Greeting and welcoming clients
• Providing teas and coffees to clients and arranging catering where required
• Maintaining client facing areas with regular checks throughout the day and after each meeting.

What experience do I need?

This role will suit someone looking for an administrative role. You should be comfortable with all Microsoft Office applications and have a willingness to learn and continue to develop within a professional environment.

What skills should I have?

• Good communication skills
• Team Player
• Great attention to detail
• Flexible
• Office administration skills preferred
• Ability to work independently as well as in a team
• Good organisational skills

What we are offering.

At Holmes & Hills, we pride ourselves on our collaborative, respectful and authentic culture. We are a modern and progressive law firm committed to delivering exceptional client service while supporting the wellbeing and professional development of our people.

• Supportive, relaxed and flexible working environment
• 28 days’ annual leave plus bank holidays
• Medicash cashback scheme after one year of service
• Life insurance
• Employee Assistance Programme (EAP)
• Physical and mental wellbeing support, including 24/7 virtual GP access
• Enhanced maternity and paternity pay
• Family-friendly policies and family events leave
• Company sick pay
• Cycle to Work scheme

About us

Holmes & Hills Solicitors is a large regional firm of solicitors with seven offices across Essex and Suffolk and over 200 legal professionals across a number of specialist departments. Holmes & Hills works in partnership with clients across East Anglia, including businesses, individuals, families and local authorities, to build long standing relationships, protect clients' interests and support clients' growth and development.

Working in partnership with businesses and individuals

Holmes & Hills' large team of legal experts work in partnership with individuals and organisations to provide them with truly proactive legal services through personal relationships. Acting as a trusted advisor to clients, we take the time to understand clients' needs and objectives before delivering practical advice through a personal and accessible approach.

Independently recognised as a leading law firm

Holmes & Hills Solicitors is independently recognised by The Legal 500 and Chambers & Partners - two independent directories of the UK’s top law firms - as being a leading supplier of legal services in the region.

These accreditations give our clients the confidence that the legal advice and representation they receive from Holmes & Hills is some of the best available.

Our clients range from established and growing businesses whose brands are recognised and sold around the world and local authorities across the region, through to families and first-time home buyers.