Business Support Administrator Assistant

South Buckinghamshire; Aylesbury; Hybrid; GBP 21,000 - 27,000; Full time

Benefits offered by this job

Employee Assistance Programme

Mental Health First Aiders

Mindfulness workshops

Costco membership

Gym memberships (discounts)

Travel discounts (Arriva)

Pension scheme

Job summary

Buckinghamshire Council is seeking an enthusiastic Administrative Support professional to provide effective and efficient admin support to Children Services’ teams. Responsibilities include typing letters, managing correspondence, and taking messages from internal and external customers.

You will input data into the Council’s databases, handle financial duties, and meet deadlines while maintaining excellent written and verbal communication.

Qualifications

• Experience providing administrative support and coordinating office tasks.
• Strong verbal and written communication skills.
• Proficiency with Microsoft Office and data entry.

Responsibilities

• Typing letters and managing correspondence.
• Answering telephone calls and taking messages.
• Note taking at meetings and inputting data into council databases.
• Handling financial responsibilities and meeting deadlines.
• General administrative duties and supporting service teams.
• Ability to prioritise a varied workload and work flexibly.

Skills

Administrative support

Communication

Microsoft Office

Education

GCSE / NVQ2

Tools

Microsoft Office

Job description

Location: Aylesbury

Overview

We currently have exciting job opportunities in Corporate Business Support where we have over 300 staff delivering a wide variety of Business Support services across Buckinghamshire Council. We have been operating since April 2012 and we are looking for Individuals with the ability to demonstrate the Buckinghamshire Council's values.

About us

Buckinghamshire Council is a relatively new organisation that combines the strengths and expertise of the previous five councils in the county to create positive change for local people, communities, and businesses. We are firmly focused on the future and have made a clear commitment to serve residents better and to provide stronger representation for Buckinghamshire, both locally and nationally.

Resources cover a wide range of specialisms, including Human Resources, Finance, ICT and Business Operations. Our main focus is supporting the other directorates to provide the best possible service to our residents. To do that, we have to make sure we have the right people in the right roles across the organisation. From our finance teams, working strategically to ensure the best value from public money; to HR keeping our employees healthy and happy, each service is vital in making sure Buckinghamshire Council has what it needs to run effectively and efficiently.

As well as providing high quality services to other areas of the Council, you could also be helping us build on the revenue which comes from our external clients. If you are ambitious, customer-focussed and bursting with new ideas, we want to hear from you.

About the role

Working as part of a team, you will provide effective and efficient administrative support to Children Service's Teams.

Your duties will be varied and include: Typing letters, managing correspondence, receiving telephone calls and taking messages from both internal and external customers, note taking at meetings, inputting to the Councils databases and electronic systems, financial responsibilities, meeting deadlines and other general administrative duties.

You must be able to work flexibly to respond to service demand, be able to demonstrate the ability to prioritise a varied and challenging workload efficiently, have both good verbal and written communication and have a good working knowledge of Microsoft packages.

Any-Desk

As an ‘any-desk’ worker, you’ll need to be connected to our network to access digital folders and resources, but this can either be from home or an office location when required. You will be required to work from the office a couple of times a week, depending on your role and team requirements.

About you

• Possesses good communication skills and accurate attention to detail.
• Knowledge and experience of taking meeting minutes.
• Educated to GCSE / NVQ2 standard or equivalent, including in English and Maths.
• Keen to learn and able to juggle priorities effectively, often with conflicting demands.
• Caring and helpful and able to work as part of a team.
• Customer focused and has a can do attitude.

Other information

There are multiple opportunities available under this current advert:

• Full Time 37 hours - based in either Aylesbury or High Wycombe (Permanent Contract)

This post is covered by the Rehabilitation of Offenders Act 1974 and therefore applicants are required to declare:

• All unspent cautions and/or unspent convictions

For further information on how long it takes for cautions and convictions cautions to become spent, please refer to our guide on the Rehabilitation of Offenders Act 1974 (updated 2023) | Nacro

Our values and culture

We have a set of values, which our employees have chosen, that represent what we are - Proud, Ambitious, Collaborative and Trustworthy.

By joining Buckinghamshire Council, you can expect:

• a fair and inclusive culture
• the chance to really make a difference to those around you
• health and well-being initiatives including an Employee Assistance Programme, Mental Health First Aiders and mindfulness workshops
• a unified voice through our Employee Representative Group
• ongoing support, and the opportunity to develop and progress in your career with us
• opportunities to take part in fun activities such as fundraising and social events

At Buckinghamshire Council, we know that our biggest strength comes from the people that work for us, and that’s why we’re working hard to ensure we continue to be an accessible and inclusive organisation.

From dedicated staff networks overseen by our Equality, Diversity and Inclusion Steering Group, to proudly standing as a Disability Confident employer, it’s important to us that all our colleagues feel engaged, listened to, and valued. Our offer of flexible working empowers a productive and happy workforce and allows employees to combine work with other responsibilities and commitments.

We believe our workforce should reflect the diverse communities we service in Buckinghamshire, and are looking for like-minded individuals to join us in promoting equality, fairness, and inclusion for everyone.

About the Business Unit

Resources cover a wide range of specialisms, including Human Resources, Finance, ICT and Business Operations. Our main focus is supporting the other directorates to provide the best possible service to our residents. To do that, we have to make sure we have the right people in the right roles across the organisation. From our finance teams, working strategically to ensure the best value from public money; to HR keeping our employees healthy and happy, each service is vital in making sure Buckinghamshire Council has what it needs to run effectively and efficiently.

As well as providing high quality services to other areas of the Council, you could also be helping us build on the revenue which comes from our external clients. If you are ambitious, customer-focussed and bursting with new ideas, we want to hear from you.

We recognise and reward you

Hard work and success deserves recognition. That’s why we pride ourselves on the benefits we give our people. We actively encourage a good work-life balance and promote flexible and agile working arrangements. We provide discounts on various Cafés, restaurants, shops and auto enrolment onto our generous Pension Scheme. In addition to the opportunity to gain membership to Costco, we have discounted gym memberships, travel discounts with Arriva and much more.

https://jobs.buckinghamshire.gov.uk/working-buckinghamshire-council/