Business Support Administrator Apprentice

NHS; Portsmouth; On-site; GBP 25,000; Full time

Job summary

A leading healthcare organization is seeking two motivated apprentices to join their Business Support Team in Portsmouth. This apprenticeship will provide essential administrative experience while working towards a Level 3 qualification in Business and Administration, contributing to valuable patient support across multiple NHS locations.

Qualifications

• Willingness to undertake Maths and English Level 2 if not held.
• Must demonstrate effective communication with staff and patients.
• Proficiency in customer service skills essential.

Responsibilities

• Provide comprehensive administrative support to the MSK services.
• Manage front desk responsibilities as the first point of contact.
• Handle correspondence and manage team diaries.

Skills

Organizational skills

Communication

Customer service

Education

Maths and English Level 2 or equivalent

Job description

Job summary

Are you looking to start a career within the NHS and gain a qualification at the same time? We are looking for a highly motivated individual to join our Business Support Team, supporting MSK Services in the Portsmouth and Andover area.

We are looking for two apprentices, please specify in your application if you are looking for a role in Andover (Covering Andover War Memorial Hospital) or Portsmouth (Covering St Marys Community Health Campus, Jubilee House and Queen Alexandra Hospital Hydrotherapy Department)

This is an apprenticeship post working towards a Level 3 qualification in Business and Administration - please see attached addendum for further details regarding this.

Main duties include:

• To work as part of a skill mix team for MSK Services, providing comprehensive administrative support to the services.
• To effectively prioritise and manage own workload as necessary
• First point of contact for patients coming into our services at reception and over the telephone.

Main duties of the job

*To work as part of a high-quality admin team and deliver service excellence to Business Support management team, clinical managers and pathway leads.

*To undertake secretarial/administration duties for the MSK service including word processing/typing, minutes of meetings, reports, filing, photocopying as required.

*Ensure the security, accuracy and recording of people's data in accordance with the relevant Trust policies.

*Maintain and input accurate data onto service databases.

*To assist in the co-ordination of staff meetings, booking venues and requirements as necessary.

*To participate in team meetings, taking minutes if required.

*Assist in the provision of a general administration service to the MPP team as required.

*To assist planning workshops, study days and other service initiatives.

*Management of MSK team diaries where required.

*To process incoming/outgoing mail for the service in accordance with Trust policy.

*To be able to communicate effectively with all staff, patients and those contacting the service.

*Provide customer service via telephone or email. Work with senior team members to deal with complex queries.

*To provide excellent and timely communication to all enquiries and external liaisons.

*To effectively prioritise and manage own workload as necessary

*First point of contact for patients coming into our services at reception and over the telephone.

About us

Hampshire and Isle of Wight Healthcare NHS Foundation Trust is a newly established organisation, bringing together expertise from across mental health, learning disabilities, community, and physical health services. We are dedicated to delivering compassionate, high-quality, and accessible care to the diverse communities of Hampshire and the Isle of Wight.

With over 13,000 dedicated staff working across more than 300 sites, we place patients and staff at the centre of everything we do. Our goal is to create an integrated healthcare system that improves accessibility and ensures more consistent care for patients. By working together, we aim to improve patient outcomes, drive innovation, and meet the unique needs of the populations we serve.

Our Trust unites services from Southern Health, Solent NHS Trust, Isle of Wight NHS Trusts community and mental health teams, as well as Hampshire CAMHS, originally part of Sussex Partnership NHS Foundation Trust. This transformation enables us to deliver more seamless care across the region, ensuring that patients receive the right support, in the right place, at the right time.

Join us as we embark on this exciting journey to shape the future of healthcare across Hampshire and the Isle of Wight. We are deeply committed to our CARE values of compassion, accountability, respect, and excellence, and offer outstanding opportunities for career development, training, and collaborative working.

Details Date posted

06 June 2025

Pay scheme

Agenda for change

Band

Band 2

Salary

£24,465 a year

Contract

Apprenticeship

Duration

18 months

Working pattern

Full-time, Flexible working

Reference number

348-CSS-8384

Job locations

St.Mary's Community Health Campus (Portsmouth)

Milton Road

Portsmouth

Hampshire

PO3 6AD

Jubilee House

Medina Road

Cosham

Hampshire

PO6 3NH

Queen Alexandra Hospital

South Block, Southwick Hill

Cosham

Hampshire

PO6 3LY

Andover War Memorial Hospital

Charlton Road

Andover

Hampshire

SP10 3LB

Job description Job responsibilities

Further information about the Trust and this role can be found on the Job Description and Person Specification document attached. It is important to us that we ensure our recruitment processes are accessible and inclusive to everyone - if as a potential candidate you are concerned a person specification may prevent or restrict your application for employment as a result of unintentional barriers on the grounds of your sex, race, age, sexual orientation, religion/belief or disability please initially contact the Trust's Recruitment team - detailed in the advert. The Trust will seek to resolve this issue wherever possible.

We are happy to talk Flexible Working - all requests for flexible working options can be discussed as part of the interview process.

Job description Job responsibilities

Further information about the Trust and this role can be found on the Job Description and Person Specification document attached. It is important to us that we ensure our recruitment processes are accessible and inclusive to everyone - if as a potential candidate you are concerned a person specification may prevent or restrict your application for employment as a result of unintentional barriers on the grounds of your sex, race, age, sexual orientation, religion/belief or disability please initially contact the Trust's Recruitment team - detailed in the advert. The Trust will seek to resolve this issue wherever possible.

We are happy to talk Flexible Working - all requests for flexible working options can be discussed as part of the interview process.

Person Specification Qualifications Essential

• Maths and English Level 2 or equivalent or willingness to undertake

Person Specification Qualifications Essential

• Maths and English Level 2 or equivalent or willingness to undertake

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details Employer name

Hampshire and Isle of Wight Healthcare NHS Foundation Trust

Address

St.Mary's Community Health Campus (Portsmouth)

Milton Road

Portsmouth

Hampshire

PO3 6AD

Employer's website

https://hiowhealthcare.nhs.uk/ (Opens in a new tab)

Employer details Employer name

Hampshire and Isle of Wight Healthcare NHS Foundation Trust

Address

St.Mary's Community Health Campus (Portsmouth)

Milton Road

Portsmouth

Hampshire

PO3 6AD

Employer's website

https://hiowhealthcare.nhs.uk/ (Opens in a new tab)