Business Support Administrator

Proserv; Inverness; On-site; GBP 24,000 - 30,000; Full time

Job summary

Proserv, a global controls technology company, is seeking a Workshop Support role in Inverness. The successful candidate will provide essential administrative support, including maintaining records and assisting with reports. This role offers competitive salary and comprehensive benefits, fostering a culture of collaboration and development.

Benefits

Private Medical

Life Assurance

Income Protection

Personal Accident Insurance

Pension contributions up to 7.5%

Dental Insurance

Gym Flex

Purchasing additional annual leave

Technology products

Critical Illness cover

Qualifications

• Strong administration skills required, competent in Microsoft programs including Outlook, Word, Excel, Teams & SharePoint.
• Good interpersonal skills and flexibility to deal with daily changes.

Responsibilities

• Provide support to the Workshop/assets department, including asset & technician records.
• Assist with preparation and running of utilization reports.
• Maintain accurate maintenance and certification records.

Skills

Administration

Interpersonal skills

Flexibility

Education

Good level of Secondary education including English and Maths

Tools

Microsoft Office

Power BI

Job description

About Us

Proserv is a global controls technology company with a heritage stretching back more than 60 years. We provide industry-leading solutions to improve the reliability, optimise the performance and extend the life of critical infrastructure across the energy sector.

Our team not only has the talent and technological expertise to deliver these transformative goals, but day-to-day, we hold to a clear set of FRESH Proserv values that underpins everything we do around the world.

So, if you believe you have the skills and know-how needed for this role, you are a team player; keen to do things the right way; possess an inquisitive and creative mind; prioritise giving top-quality service and you enjoy helping and collaborating with colleagues or clients – then we really want to hear from you.

What You Need To Know

In this role, you will be responsible for providing effective support to the Workshop/assets department. This will include the keeping of accurate asset & technician records, assisting with the preparation and running of utilisation reports, workshop document control and any required administrative duties.

What We Are Looking For

Some of the Key Accountabilities:

• Ensure that the Workshop Technician hours are logged on the ERP system against appropriate project
• Update Workshop hours on the monthly payroll input sheet
• Assist with the preparation of utilisation reports on IWOCS resources and assets
• Maintain a Live & centralized system of accurate maintenance and certification records
• Monitor workshop-based training expiry dates and support the coordination of refresher or new training courses as and when required.
• Input expense reports on the ERP system on behalf of workshop team
• Coordinate lift & calibration inspections for Proserv rental units for offshore mobilisations and file certification accordingly
• Collate certification packs for up-and-coming projects in time for the mobilisation of equipment.
• Assist technicians with downloading test data from digital test gauges and create test charts
• Assisting with hose management for the site, ensuring that all new hoses are added to the asset management system and record all certification / test dates
• Create and update maintenance orders in ERP system and support the movements of assets on the ERP system
• Create and issue de-mobilisation workpacks for returning Proserv assets from projects
• Record third party hires and request off-hires for workshop operations
• Assist with sourcing goods & services for workshop, including raising POs when required
• Any other delegated responsibilities as instructed by Line Management within the timeframe specified in a safe and efficient manner to meet business requirements, provided the instruction is reasonable and you are capable and deemed competent to fulfil these
• Conduct all duties inline with Proserv FRESH values
  
  

Essential

Qualifications / Skills & Experience

• Good level of Secondary education including English and Maths
• Strong Administration skills,
• Competent in Microsoft programs, Outlook, Word, Excel, Teams & Sharepoint.
• Flexibility to deal with daily change and reassessment of priorities
• Good interpersonal skills
  
  

Preferred

• Experience within operations/workshop department
• Experience with Power BI
  
  

Why Choose Us

We offer a competitive starting salary with an opportunity to advance, which will be dependent on competency starting level.

What you receive from Proserv as your employer is so much more than just a salary, our Total Reward package includes free cover for:

• Private Medical
• Life Assurance
• Income Protection
• Personal Accident
• Up to 7.5% contribution to Pension
  
  

As well as these funded benefits, Proserv offer an arrangement of voluntary benefits through salary sacrifice which produce savings on tax and national insurance, some of these include:

• Dental Insurance
• Gym Flex
• Purchasing or selling additional annual leave
• Technology products
• Critical Illness cover
• Additional cover for your family.