Business Support Admin

Combined Facilities Management (CFM) Ltd; Magherafelt; On-site; GBP 18,000 - 24,000; Full time

Job summary

A facilities management company in Northern Ireland is looking for a motivated Administrator to join its Core Services team. The successful candidate will support Quality, Procurement, Health & Safety, and Business Development initiatives, engaging in tasks from data management to the creation of visuals and marketing content. Candidates should possess strong skills in PowerPoint and be creative, proactive, and highly organized. This role presents a great opportunity to gain practical experience in a professional environment.

Qualifications

• Strong proficiency in PowerPoint, Word, and Excel.
• Basic graphic design abilities.
• Experience with video editing tools like CapCut or Adobe Express.
• Ability to create clear and engaging visuals.
• Experience with CapCut, Adobe Express, or similar video editing tools.
• Knowledge of social media creation, scheduling and analytics.
• Interest in marketing, digital communications or business improvement.
• Understanding of SharePoint or database systems.
• Creative, proactive, and eager to learn.
• Comfortable working across multiple teams and functions.
• Skilled in digital design and communication.
• Organised, reliable and detail-focused.
• Keen to see how corporate functions link to operational delivery.

Responsibilities

• Support modernising the IMS and enhance communications.
• Assist with reformating IMS Quality documentation.
• Develop social media packs and support marketing activities.
• Maintain compliance documentation for subcontractors.
• Support creation and organisation of Quality toolbox talks and learning materials.
• Update and maintain subcontractor database; gather compliance docs.
• Support design and rollout of onboarding guide/pack with graphics.
• Assist with uploading and organising procurement records.
• Carry out data input from H&S systems and populate scorecards.
• Prepare toolbox talks, internal communications and monthly reporting.
• Design graphics and templates for BD presentations and proposals.
• Develop social media packs including branded graphics and short videos.
• Assist with bid formatting, visuals and infographics.

Skills

Strong written and verbal communication

Highly organized

Attention to detail

Proficiency in PowerPoint

Experience with video editing tools

Knowledge of social media analytics

Video editing

SharePoint

Digital design

Attention to detail

Tools

PowerPoint

Adobe Express

CapCut

SharePoint

Job description

Reporting To: Head of Operational Excellence

Hours of Work: Mon – Fri, 9:00am – 5:00pm

Role Overview:

We are seeking a highly motivated Administrator to join our Core Services team, supporting Quality, Procurement, Health & Safety (H&S), and Business Development (BD). This role suits a person with strong digital, creative, and organisational skills who wants practical experience in a fast-paced professional environment.

You will support modernising our IMS, strengthening subcontractor management, maintaining compliance data, and enhancing internal and external communications, including marketing, social media, presentations, and event briefings.

Key Activities / Responsibilities:

• Quality Support (IMS, Process Flows & Communications)
• Assist with re-formatting and modernising IMS Quality documentation (process flows, quality plans, SOPs)
• Create short training videos and explainer clips for updated processes
• Develop presentation slides, graphics and visuals for toolbox talks, quality campaigns and internal events
• Support creation and organisation of Quality toolbox talks and learning materials

2. Procurement & Subcontractor Compliance Support

• Update and maintain the subcontractor database
• Chase and collate compliance documentation (insurance, accreditations, certifications)
• Support the design and rollout of the subcontractor onboarding guide/pack, including layout and graphics
• Assist with uploading/organising procurement records

3. Health & Safety (H&S) Support

• Carry out data input and extraction from H&S systems (incident logs, audits, inspections)
• Populate scorecards, dashboards and trackers with accurate data
• Support preparation of toolbox talks, internal communications and monthly reporting

4. Business Development (BD), Marketing & Presentation Support

• Design graphics, templates, and visual content for BD presentations, case studies and proposals
• Develop social media packs including branded graphics, simple videos and campaign posts
• Support bid submissions with formatting, visuals, infographics and layout
• Prepare PowerPoints for “Win or Learn” sessions, internal breakfast briefings and event summaries
• Assist with gathering photos, stories, and content for marketing and tendering

5. General Office & Administrative Duties

• Support the Core Services team with routine administrative tasks
• Prepare documents, schedule meetings, manage files and shared inboxes
• Assist with updating SharePoint, intranet and internal communication channels

Education / Experience:

• Strong proficiency in PowerPoint, Word and Excel
• Basic graphic design
• Ability to create clear and engaging visuals
• Highly organised with strong attention to detail
• Strong written and verbal communication skills
• Ability to manage multiple tasks and meet deadlines
• Experience with CapCut, Adobe Express, or similar video editing tools
• Knowledge of social media creation, scheduling and analytics
• Interest in marketing, branding, digital communications or business improvement
• Understanding of SharePoint or database systems
• Creative, proactive, and eager to learn
• Comfortable working across multiple teams and functions
• Skilled in digital design and communication
• Organised, reliable and detail-focused
• Keen to see how corporate functions link to operational delivery