Business Services PA - 6 Month Fixed Term Contract

A&O Shearman; London; Hybrid; GBP 30,000 - 45,000; Full time

Job summary

A leading company in London is seeking a Business Services PA for a 6-month fixed-term contract. The role involves supporting senior management with complex diary management, organizing meetings, and maintaining effective communication across teams. Ideal candidates will have strong organizational skills, proven corporate experience, and the ability to thrive in a fast-paced environment. Benefits include a hybrid working model, private medical insurance, and a range of wellness resources.

Benefits

Occupational pension

Private medical insurance

Onsite gym

Wellbeing centre

Holiday benefits

Qualifications

• Proven experience in a corporate environment as an EA/PA or similar role.
• Strong communication and interpersonal skills.
• Ability to manage multiple tasks and prioritize effectively.

Responsibilities

• Manage complex diaries and arrange high-level meetings.
• Maintain databases accurately and update calendars daily.
• Handle various tasks and adapt to changing priorities.

Skills

Problem-solving

Organization

Communication

Interpersonal skills

Time management

Tools

Microsoft Office Suite

Job description

Job Description

We are currently recruiting for a Business Services PA to join our London office on a 6-month fixed-term contract.

Department Purpose

Business Services provides excellent client care and technical expertise across areas such as Hospitality Services (Front of House, Catering, Communications Centre, Contract Operations & Health & Wellbeing Centre), Document Services (The Bridge, Practice Support, Scanning & Electronic Bibles, Legal Records Management, Document Checking, Document Production, Creative Services, Reprographics), Engineering, Security, Business Continuity, Real Estate, and Building Fabric & Projects. Our aim is to deliver seamless service to all clients. Business Services supports both operational and strategic advisory services, including complex projects like real estate developments.

Role Purpose

The role involves supporting the Global Heads and senior management within the Business Services department. It requires assisting with various activities from a busy team, developing relationships within the senior leadership team in London and globally, and supporting multiple workstreams arising from projects. The role demands high organizational intelligence, complex diary management, multitasking, and meeting tight deadlines.

Role and Responsibilities

1. Manage complex diaries, arrange high-level meetings, and book travel and accommodation.
2. Maintain databases accurately.
3. Update calendars daily and inform relevant parties of changes.
4. Effectively manage schedules, deadlines, and multiple tasks.
5. Handle various tasks and adapt to changing priorities while meeting deadlines.
6. Maintain open communication with team members, stakeholders, and project managers.
7. Attend meetings, report on actions, and ensure follow-up.
8. Work closely with the global senior management team.
9. Perform ad hoc administrative tasks, including expense reports, travel arrangements, and organizing events.

Key Requirements

• Proven experience in a corporate environment as an EA/PA or similar high-level administrative role.
• Problem-solving skills and adaptability to changing priorities.
• Excellent organization and time management skills.
• Strong communication and interpersonal skills.
• Ability to manage multiple tasks and prioritize effectively.
• Proficiency in Microsoft Office Suite and relevant software.
• Proactive, detail-oriented, and capable of working in a fast-paced environment while maintaining high standards.

If you require additional support during the recruitment process due to a disability or health condition, please contact our recruitment team for assistance with necessary adjustments.

We are an equal opportunities employer and do not discriminate based on race, colour, sex, religion, sexual orientation, national origin, disability, or any other protected characteristic.

Our people are our most valuable asset. We offer a wide range of benefits, including occupational pension, income protection, private medical insurance, mental health resources, onsite gym, wellbeing centre, GP services, emergency care, parental leave, holiday benefits, season ticket loans, and online discounts.

Our hybrid working model combines remote and office work, requiring a minimum of 60% office presence (three days per week) in accordance with our policy.