Business Services PA - 6 Month Fixed Term Contract

Allen & Overy LLP; London; Hybrid; GBP 30,000 - 45,000; Full time

Job summary

A leading law firm is seeking a Business Services PA for their London office on a 6-Month Fixed Term Contract. The role involves supporting senior management with complex diary management, project workstreams, and various administrative tasks, requiring strong organizational and communication skills. The firm offers a hybrid working model and a comprehensive benefits package including private medical insurance and wellbeing resources.

Benefits

Occupational pension scheme

Private medical insurance

Onsite gym

Wellbeing centre

Parental leave

Qualifications

• Proven experience as an EA/PA or similar high-level administrative role in a corporate environment.
• Strong problem-solving skills and adaptability to changing priorities.
• Excellent organization and time management skills.

Responsibilities

• Manage complex diaries and arrange high-level meetings.
• Maintain databases accurately and update calendars daily.
• Handle various tasks and adapt to changing priorities.

Skills

Problem-solving

Organization

Communication

Interpersonal skills

Time management

Tools

Microsoft Office Suite

Job description

We are currently recruiting for a Business Services PA to join our London office on a 6-Month Fixed Term Contract.

Department Purpose

Business Services provides excellent client care and technical expertise in areas such as Hospitality Services (Front of House, Catering, Communications Centre, Contract Operations & Health & Wellbeing Centre), Document Services (The Bridge, Practice Support, Scanning & Electronic Bibles, Legal Records Management, Document Checking, Document Production, Creative Services, and Reprographics), Engineering, Security, Business Continuity, Real Estate, and Building Fabric & Projects. We deliver seamless services to all clients, supporting both business operations and strategic advisory services, including complex projects like real estate development.

Role Purpose

The role involves supporting the Global Heads within the Business Services department and the wider senior management team. It requires assisting with various activities from a busy team, developing relationships within the senior leadership team in London and globally, and supporting project workstreams. The position demands high organisational intelligence, complex diary management, multitasking, and meeting tight deadlines.

Role and Responsibilities

1. Manage complex diaries, arrange high-level meetings, and book travel and accommodation.
2. Maintain databases accurately.
3. Update calendars daily, informing relevant parties of changes.
4. Manage schedules, deadlines, and multiple tasks effectively.
5. Handle a variety of tasks and adapt to changing priorities while ensuring timely completion.
6. Maintain open communication with team members, stakeholders, and project managers.
7. Attend meetings, report on actions, and ensure follow-up.
8. Work closely with the global senior management team.
9. Perform ad hoc administrative duties such as compiling expense reports, managing travel, and organizing events.

Key Requirements

1. Proven experience as an EA/PA or similar high-level administrative role in a corporate environment.
2. Strong problem-solving skills and adaptability to changing priorities.
3. Excellent organization and time management skills.
4. Strong communication and interpersonal skills.
5. Ability to manage multiple tasks and prioritize effectively.
6. Proficiency in Microsoft Office Suite and relevant software.
7. Proactive, detail-oriented, and capable of working in a fast-paced environment while maintaining high standards.

For candidates requiring additional support during the recruitment process due to disability or health conditions, please contact our recruitment team for adjustments. We are an equal opportunities employer and do not discriminate based on race, color, sex, religion, sexual orientation, national origin, disability, or other protected characteristics.

Our benefits include an occupational pension scheme, income protection, private medical insurance, mental health resources, onsite gym, wellbeing centre, GP services, back-up care, parental leave, holiday entitlements, holiday trading, season ticket loans, and discounts.

Our hybrid working model combines remote work with office presence, requiring a minimum of 60% of time in the office (approximately three days per week for full-time roles), in accordance with our policy.