Business Services Coordinator

The University of North Carolina; Wales; On-site; USD 41,000 - 52,000; Full time

Job summary

The University of North Carolina is seeking a Business Services Coordinator to support the College of Education with administrative tasks, budget reconciliation, and personnel management. This position plays an essential role in coordinating activities and ensuring smooth departmental operations while requiring strong organizational and communication skills. The ideal candidate will have a Bachelor’s degree with relevant experience in a higher education environment.

Qualifications

• Must have a Bachelor's degree in business administration or a related discipline.
• Experience in accounts reconciliation and office management preferred.
• Eyes for detail, able to keep organized records and manage budgets.

Responsibilities

• Provides administrative support for the department chair and manages departmental budgets.
• Oversees hiring responsibilities in collaboration with HR and supports faculty on grants.
• Supervises work study students and organizes educational schedules.

Skills

Organization

Communication

Attention to Detail

Financial Reporting

Multi-tasking

Education

Bachelor’s degree in business administration or a related discipline

Tools

Excel

Google Suite

Microsoft Suite

Banner

Job description

Please see Special Instructions for more details.

• The finalist will be subject to a Criminal Background Check and/or a Motor Vehicle Report
• The Search Committee will not contact references without first verifying permission with the finalist.
• Please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers to the supplemental questions.
• Do not write ‘see resume’ on your application when completing the job duties section.

If time-limited, note appointment end date

Hours per week 40

Months per year

Months per year 12

Position Number

Position Number 002038

NC Salary Grade Equivalency

NC Salary Grade Equivalency GN09

Classification Title

Classification Title Business Services Coordinator - Advanced

Working Title

Working Title Business Services Coordinator

Salary Range

Salary Range $41,640 - $51,994

Anticipate Hiring Range $41,640 - $51,994

FLSA Status

FLSA Status Non Exempt

Division

Division Academic Affairs

Department

Department College of Education (Col)

Work Unit

Work Unit Educational Leadership

Work Schedule

8:00 am – 5:00 pm; Monday-Friday

This position may be eligible for a telework schedule once onboarding into position is complete and with supervisor approval.

Primary Purpose of Position

Provides administrative support for the department chair and functions as the office manager for the unit. Serves as the unit’s budget manager and supervisor for administrative support staff and student workers. Essential Job duties: manages and reconciles department budget from multiple budget pools, builds the department schedule each term, oversees all hiring responsibilities for the department in collaboration with the HR Specialist, serves as liaison for all requests with the Dean’s office, provides select grant (internal and external) support for faculty. Supervises work study students. Supports faculty on external and internal grants with purchasing, travel, recruitment and budget reports.

Required Minimum Qualifications:

Bachelor’s degree in business administration or a related discipline; or an equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

University Preferred Qualifications:

Four year degree in a related business function and two or more years of experience in accounts reconciliation, business processing, office management, or human resources; or an equivalent combination of training and experience.

The Business Services Coordinator/Office Manager for Educational Leadership is responsible for the administrative management of personnel, budgets, grant administration, and the supervision of one full-time admin assistant and may supervise student assistants.

This position is directly responsible to the Chair of the department. Requires performance of a variety of administrative, secretarial, and office support duties. Position requires knowledge of the office or work unit policies and procedures in order to communicate information involving programs, functions, and services. Duties performed will include preparation of documents and reports, the use of office technology, compiling records, organizing and maintaining files, posting information, greeting/referring/assisting visitors/clients/staff/others. The completion of work often involves a public contact role to obtain, clarify, or provide information regarding activities of the work unit or program.

Other Work Responsibilities

Course scheduling, administrative hires for part-time faculty, hiring graduate assistants, oversight of student files.

Departmental Preferred Experience, Skills, Training/Education

• Bachelor’s degree in a related field and four years of progressive office experience including the following duties: purchasing, reconciling funds, and budgeting actions preferred.
• Previous experience working in a higher education environment in a similar department; at least 2 years preferred.
• Previous experience scheduling classrooms and support of professors a plus.
• Experience with Excel; intermediate proficiency level needed with advanced level preferred.
• Experience with Banner, 49er Mart, ePAF, aGA, Malibu, Concur, PCard, Google Suite and Advanced skills in Microsoft Suite applications.
• Supervisory experience.
• General knowledge of accounting principles.
• Strong financial report development and presentation skills.
• High level of organizational skills.
• Detail-oriented and ability to multi-task.
• Ability to be resourceful, research and work independently while also being a team player.
• Ability to communicate effectively both verbally and via written correspondence with all University personnel and partners.

Necessary Licenses or Certifications

Work Location

Work Location COED 261-D

Posting date 06/13/2025

Closing date 06/29/2025

Proposed Hire Date

Proposed Hire Date 07/14/2025

Contact Information

Special Notes to Applicants

• The finalist will be subject to a Criminal Background Check and/or a Motor Vehicle Report
• The Search Committee will not contact references without first verifying permission with the finalist.
• Please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers to the supplemental questions.
• Do not write ‘see resume’ on your application when completing the job duties section.

Required fields are indicated with an asterisk (*).

• * How did you hear about this employment opportunity?
  • UNC Charlotte Website
  • HERC Job Board
  • Inside Higher Education
  • Circa (formerly known as Local JobNetwork)
  • Another Website
  • Agency Referral
  • Advertisement/Publication
  • Personal Referral
  • Other
• Where did you learn about this posting?

  (Open Ended Question)

• * Do you have professional experience using Banner or other similar system? Is so please explain your experience.

  (Open Ended Question)

• * Do you have professional experience with purchasing, reconciling funds, budgets and personnel actions? If so, please explain your experience.

  (Open Ended Question)

• * Do you have professional experience in financial report development and presentation skills? If so, please explain your experience.

  (Open Ended Question)

Required Documents

• Resume / Curriculum Vitae
• Cover Letter / Letter of Interest
• Contact Information for References
Optional Documents

9201 University City BlvdCharlotte, NC 28223