Business Operations Coordinator

Toro Risk Solutions; Greater London; On-site; GBP 30,000 - 35,000; Full time

Benefits offered by this job

5% pension contributions

Health and wellbeing support

Flexible and remote working

Salary sacrifice schemes

Job summary

Toro Risk Solutions is hiring a Business Operations Coordinator on a maternity cover basis. The role is hybrid, based in London, with in-person team days about once a month. Start date is early November, and the position may develop into a permanent role.

Salary ranges from £30k to £35k depending on experience. The role supports finance, compliance, people operations and executive administration, with diary management for the CEO and leadership team.

Qualifications

• Experience in administration, office management or operations.
• Strong organisational and coordination skills.
• Excellent attention to detail.
• Proficient with Microsoft 365 tools.
• Ability to manage multiple priorities.
• Strong written and verbal communication.

Responsibilities

• Finance Administration: process supplier invoices and expenses in Xero; assist payroll; accounts payable/receivable; maintain records; assist with financial reporting; use Xero Projects; liaise with external accountants.
• People Administration: coordinate recruitment; support onboarding/offboarding; maintain BambooHR records; manage annual leave; support performance reviews; track training.
• Business Operations Administration: coordinate meetings; maintain records; support internal communications; assist Directors; coordinate training; provide general business support and travel bookings.
• Executive Support: diary management and scheduling for CEO; coordinate senior leadership meetings/travel; prepare agendas and materials; support leadership administration; track follow-ups.
• Supplier, Client & Compliance Administration: onboarding and due diligence; client checks; maintain records; manage contracts/NDA/compliance docs; track certifications and insurance; support governance.

Skills

Administration

Organisation

Diary management

Microsoft 365

Communication

Tools

Xero

BambooHR

Microsoft Copilot

Job description

Business Operations Coordinator (Maternity Cover)

Type: Full Time Fixed Term for 1 4 months (potential to develop into full-time position)

Start Date: Early November

Location: Hybrid Working - primarily remote, with in-person team days in London approximately once per month.

Salary: £30k- £35k depending on experience

Holidays: 25 days annual leave plus public holidays.

• 5% company pension contributions
• Health and wellbeing support
• Flexible and remote working
• Salary Sacrifice Schemes

Role Overview:

The Business Operations Coordinator will support the day-to-day running of Toro's business operations by providing administrative, operational and coordination support across finance, compliance, people operations and executive administration.

Acting as a central point of coordination across the business, the role will help ensure operational processes run efficiently while also providing diary management and administrative support to the CEO and senior leadership team.

This fixed-term maternity cover role has the potential to become a permanent position as the business continues to grow and operational requirements evolve.

Key Responsibilities:

Finance Administration

• Process supplier invoices and expenses through Xero
• Support monthly payroll administration
• Assist with accounts payable and receivable
• Maintain financial records and documentation
• Support financial reporting and data gathering
• Assist with project administration within Xero Projects
• Liaise with external accountants when required

People Administration

• Coordinate recruitment activities and interviews
• Support onboarding and offboarding processes
• Maintain employee records within BambooHR
• Assist with annual leave and absence administration
• Support performance review administration
• Coordinate employee training records

Business Operations Administration

• Coordinate company meetings and activities
• Maintain company records and documentation
• Support internal communications
• Assist Directors with operational administration
• Coordinate training and development activities

Provide general business support across teams

Travel bookings & management

Executive Support

• Provide diary management and scheduling support for the CEO.
• Coordinate meetings, travel and appointments for the senior leadership team.
• Assist with meeting preparation, agendas and presentation materials.
• Support Leadership Team administration.
• Coordinate follow-up actions from meetings.
• Provide general executive administrative support as required.

Supplier, Client & Compliance Administration

• Coordinate supplier onboarding and due diligence processes
• Conduct client due diligence and background checks
• Maintain supplier and client records
• Manage contract, NDA and compliance documentation
• Track certification, insurance and supplier compliance requirements
• Support internal governance and compliance activities

Skills & Experience

Essential

• Previous administration, office management or operations experience
• Strong organisational and coordination skills
• Excellent attention to detail
• Experience using Microsoft Copilot to support administration, research, documentation and reporting
• Confident using Microsoft 365 applications including Teams, SharePoint, Outlook and Excel
• Ability to manage multiple priorities
• Strong written and verbal communication skills

Desirable

• Experience using Xero
• Experience using HR systems such as BambooHR
• Experience within a professional services environment
• Basic understanding of finance administration processes
• Experience supporting senior leaders in a fast‑paced environment.
• Strong diary management and meeting coordination skills.