Business Operations Coordinator

Iconic Hotels & Resorts; Greater London; On-site; GBP 32,000 - 42,000; Full time

Benefits offered by this job

25 days annual leave

Company pension

Life Assurance

Season Ticket Loan

Learning & development

Quarterly team social events

Gym discount

Employee discounts

Job summary

Iconic Hotels & Resorts in the United Kingdom seeks a Business Support & Operations Coordinator to bolster senior leadership and office operations. This role emphasizes organisation, brand representation, and effective internal communications across the corporate office.

You will craft presentations, manage diaries, and coordinate expenses while maintaining a proactive, upbeat approach to support a dynamic hospitality group.

Qualifications

• Strong organisational skills and attention to detail.
• High problem solving skills and the ability to adapt and be agile.
• Creative mindset with proficiency in design tools such as Canva and AI
• Excellent communication and interpersonal skills
• Ability to present confidently and represent the brand positively
• Energetic and passionate about team impact and culture building
• A high level of curiosity and passion to build, shape and create the fundamentals for service excellence and performance
• Previous experience organising diaries and meetings through Outlook
• A creative mindset

Responsibilities

• Execute administrative tasks such as creating presentations and documents with a creative flair.
• Review market competitor benchmarking when requested.
• Create and update organisational charts.
• Use Canva and AI to elevate leadership presentations.
• Oversee internal communications and celebrate key events.
• Represent the brand at hotels and events with a professional image.
• Manage senior leadership meetings and diaries efficiently.
• Coordinate expense reports for the COO.
• Demonstrate initiative and strong people acumen.

Skills

Organisational skills

Problem solving

Communication

Presentation skills

Brand representation

People acumen

Tools

Canva

AI

Outlook

Job description

Join Iconic Hotels & Resorts

Iconic Hotels & Resorts is a global hotel collection with exceptional hotels, resorts and hospitality assets across the UK, Europe and United States. From internationally recognised luxury brands to distinctive independent hotels, we are passionate about creating memorable guest experiences and building exceptional brands.

About the role:

We are seeking an energetic and organised Business Support & Operations Coordinator to join our team. This role offers a dynamic environment where you will support senior leadership in building a strong company culture and delivering service excellence. The ideal candidate is a creative, people-oriented individual with a passion for making an impact and representing the team, and our brand.

This role is based in the Corporate Head Office of Iconic Hotels & Resorts, and will support the office operations.

What you’ll be doing:

• Execute on all administrative tasks such as;
• Create presentations and documents with a creative flair and attention to detail
• Review market competitor benchmarking when requested
• Create and update organisational charts
• Use Canva and AI where appropriate to elevate how leadership presents key information in a succinct, yet meaningful way
• Oversee internal communications across the office including how we celebrate key events like birthdays, key milestones in life, as well as annual calendar of events like Mental Health Awareness in the office
• Represent the brand at hotels and other events, presenting well and maintaining a professional image
• Manage senior leadership meetings and diaries efficiently
• Coordinate expense reports for Chief Operating Officer
• Demonstrate initiative, anticipatory mindset, winning spirit and strong people acumen

What we’re looking for

• Strong organisational skills and attention to detail
• High problem solving skills and the ability to adapt and be agile
• Creative mindset with proficiency in design tools such as Canva and AI
• Excellent communication and interpersonal skills
• Ability to present confidently and represent the brand positively
• Energetic and passionate about team impact and culture building
• A high level of curiosity and passion to build, shape and create the fundamentals for service excellence and performance
• Previous experience organising diaries and meetings through Outlook
• A creative mindset

This role is perfect for someone who thrives on variety, and is excited by organising through times of chaos, while keeping an upbeat attitude.

Why Join Iconic Hotels & Resorts

You’ll become part of an ambitious international business where innovation, collaboration and creativity are encouraged. You’ll work alongside experienced marketing professionals, contribute to exciting campaigns across a diverse global portfolio, and have genuine opportunities to develop your career within one of the world's leading hospitality investment groups.

We are committed to supporting our people both professionally and personally. As part of our team, you’ll benefit from:

• 25 days' annual leave, plus bank holidays.
• Company pension scheme
• Life Assurance
• Season Ticket Loan to support the cost of commuting.
• Access to learning and development, including external training programmes and apprenticeship opportunities.
• Quarterly team social events to celebrate success and build connections.
• 20% discount at the on-site Fitness First gym.
• Exclusive employee discounts at hotels and restaurants across our global portfolio and partner network.