Bid Coordinator

Sword Group; Aberdeen City; Hybrid; GBP 24,000 - 32,000; Full time

Benefits offered by this job

Career development

Flexible working

Comprehensive benefits

Job summary

Sword Group is seeking a motivated Bid Coordinator to join our busy bid team in the UK. This role offers a chance to learn bid and proposal management in a fast-paced environment, coordinating submissions and supporting senior managers on major bids.

You will assist with bid content, contribute to library maintenance, and help ensure timely, compliant submissions across tender portals while collaborating with multiple internal teams.

Qualifications

• Interest in bids, proposals, or commercial writing; prior experience helpful but not essential.
• Strong written and verbal communication with a good eye for detail.
• Highly organised with the ability to manage deadlines and prioritise tasks.
• Proactive and willing to learn in a fast-paced team environment.
• Proficient with Microsoft Word and PowerPoint.

Responsibilities

• Support the coordination and administration of bids and proposals in line with the Sword Tender Process and timelines
• Assist in gathering input and managing contributions from stakeholders across the business
• Format, proofread and edit non-technical content for bid responses
• Help maintain the bid response library and upload content to the Bid Management platform
• Support internal reviews and approvals to ensure timely and compliant submissions
• Assist with opportunity tracking and updating the bid pipeline
• Contribute to client presentations and pitch preparation where required
• Collaborate with senior Bid Managers on major bids, learning about qualification, win themes and strategy
• Monitor tender portals and flag new opportunities to the team
• Work with the wider team to help ensure quality, consistency and adherence to submission requirements
• Build effective working relationships with internal teams and support strong external communications

Skills

Bid coordination

Written communication

Organisational skills

Proactive learner

Cross-team collaboration

Education

Higher/A-Level or equivalent

Tools

Microsoft Word

PowerPoint

Bid management tools

Job description

Sword is a leading provider of business technology solutions within the Energy, Public and Finance Sectors, driving transformational change within our clients. We use proven technology, specialist teams and domain expertise to build solid technical foundations across platforms, data, and business applications. We have a passion for using technology to solve business problems, working in partnership with our clients to help in achieving their goals.

About the role:

We're looking for a motivated Bid Coordinator to join our busy and successful bid team. This is an ideal opportunity for someone at the start of their career, or with some exposure to bid or commercial processes, to develop their skills in a fast-paced and supportive environment.

You’ll play a key supporting role in coordinating bids and proposals, learning from experienced colleagues and helping to deliver high-quality submissions that contribute to Sword's continued success.

• Support the coordination and administration of bids and proposals in line with the Sword Tender Process and timelines
• Assist in gathering input and managing contributions from stakeholders across the business
• Format, proofread and edit non-technical content for bid responses
• Help maintain the bid response library and upload content to the Bid Management platform
• Support internal reviews and approvals to ensure timely and compliant submissions
• Assist with opportunity tracking and updating the bid pipeline
• Contribute to client presentations and pitch preparation where required
• Collaborate with senior Bid Managers on major bids, learning about qualification, win themes and strategy
• Monitor tender portals and flag new opportunities to the team
• Work with the wider team to help ensure quality, consistency and adherence to submission requirements
• Build effective working relationships with internal teams and support strong external communications

Essential Skills:

• A demonstrable interest in bids, proposals, or commercial writing — prior experience is helpful but not essential
• Strong written and verbal communication skills, with a good eye for detail
• Highly organised, able to manage deadlines and prioritise tasks
• Proactive and willing to learn in a fast-paced team environment
• Competent with Microsoft Office, particularly Word and PowerPoint
• Comfortable working with colleagues across different teams and levels of seniority
• A positive attitude and a desire to grow your career in bid and proposal management

Desirable Skills:

• Familiarity with bid management tools, CRM systems or tender portals.
• Basic understanding of public and private sector procurement processes.
• Experience of document control, content management or proposal writing.

Qualifications

Essential

• Educated to Higher, A-Level or equivalent qualification level.

At Sword, our core values and culture are based on caring about our people, investing in training and career development, and building inclusive teams where we are all encouraged to contribute to achieve success.We offer comprehensive benefits designed to support your professional development and enhance your overall quality of life. In addition to a Competitive Salary, here's what you can expect as part of our benefits package:

• Personalised Career Development: We create a development plan customised to your goals and aspirations, with a range of learning and development opportunities within a culture that encourages growth.
• Flexible working: Flexible work arrangements to support your work-life balance. We can’t promise to always be able to meet every request, however, are keen to discuss your individual preferences to make it work where we can.
• A Fantastic Benefits Package: This includes generous annual leave allowance, enhanced family friendly benefits, pension scheme, access to private health, well-being, and insurance schemes.

At Sword we are dedicated to fostering a diverse and inclusive workplace and are proud to be an equal opportunities employer, ensuring that all applicants receive fair and equal consideration for employment, regardless of whether they meet every requirement. We embrace diversity in all its forms, valuing individuals regardless of age, disability, gender identity or reassignment, marital or civil partner status, pregnancy or maternity status, race, colour, nationality, ethnic or national origin, religion or belief, sex, or sexual orientation. Your perspective and potential are important to us.