Business Development & Marketing Operations Executive

Pinsent Masons; Glasgow; On-site; GBP 42,000 - 52,000; Full time

Job summary

Pinsent Masons is seeking a Business Development & Marketing Operations Executive to support senior leaders in a fast-paced, global environment. You will manage complex diaries across time zones, prepare materials, and coordinate planning cycles, ensuring actions are followed through.

This role emphasizes organisational excellence, stakeholder management, and proactive problem solving, with responsibilities spanning expenses, travel, and intranet updates.

Qualifications

• Experience coordinating with multiple senior stakeholders across time zones.
• Strong diary and meeting coordination abilities in a global context.
• Experience in expenses, travel, and reporting support.

Responsibilities

• Executive & leadership support: manage complex diaries and coordinate meetings across time zones; prepare agendas and follow-ups.
• Planning & coordination: track priorities, coordinate planning cycles, and ensure actions are completed.
• Operational support: manage expenses, travel, and logistics; assist with budgeting processes.
• Team & function support: serve as BD&M query point; support onboarding and intranet updates.

Skills

Stakeholder management

Time zone coordination

Operational administration

Organisational skills

Communication skills

Tools

Emburse

Job description

Business Development & Marketing Operations Executive

London

Here at Pinsent Masons we bring together the best people to get the job done. We’re naturally curious, constantly learning, listening, and growing. We’ll truly value your ideas. You’ll be joining an award-winning, hardworking and commercially minded team, where you’ll have the opportunity to work with leading experts and form meaningful relationships, while making a difference. You’ll get the opportunity to be involved in varied and challenging work. Working in an open and supportive environment, to deliver outstanding results.

What You’ll Do

Executive & leadership support

• Manage complex diaries and coordinate meetings across multiple time zones
• Prepare agendas, materials, and track follow-up actions
• Support senior leadership with day-to-day coordination

Planning & coordination

• Coordinate key meetings, planning cycles, and communication flow
• Track priorities and ensure actions are followed through
• Support reporting processes by gathering and collating inputs

Operational support

• Manage expenses, travel, and logistics
• Support budget tracking and finance processes (including Emburse)
• Provide guidance on operational processes and administration

Team & function support

• Act as a central contact point for BD&M queries
• Support onboarding and induction tracking for new joiners
• Maintain intranet updates and track team changes
• Help ensure information is accessible and well managed

What We’re Looking For

We’re looking for someone who thrives in a fast-paced, global environment and enjoys bringing structure, organisation, and clarity to complex activity.

You will bring:

• Experience supporting multiple senior stakeholders simultaneously
• Strong diary, meeting, and coordination experience across time zones
• Experience in operational administration, including expenses, travel, and reporting support
• Confidence working with senior individuals and managing competing priorities
• Exceptional organisation and attention to detail
• Strong stakeholder management and communication skills
• A proactive, solutions-focused approach
• The ability to prioritise and follow through on tasks effectively

Our strength lies in our differences.

We are a top Stonewall employer, a Valuable 500 member, a signatory of the Race at Work Charter and a proud partner of Neurodiversity in Law. We encourage and value different ideas and styles of thinking. It’s with different perspectives that we’ll find solutions to our clients’ most complex challenges. It’s how we’ll deliver outstanding results today, and tomorrow. We want everybody attending an interview to be comfortable and able to fully demonstrate their experience and talents.