Business Assistant

AMWINS UK; Greater London; On-site; GBP 30,000 - 40,000; Full time

Job summary

A global insurance brokerage based in London is seeking a Business Assistant to provide crucial administrative support to senior staff. The ideal candidate will be proficient in Microsoft Office, especially PowerPoint and Excel, and possess excellent organisational skills. Responsibilities include scheduling meetings, managing travel arrangements, and processing expense claims. This role offers a dynamic work environment within a supportive and inclusive company culture.

Qualifications

• Proficient in Microsoft Office, especially PowerPoint and Excel.
• Excellent organisation skills and attention to detail.
• Strong verbal communication skills and the ability to maintain confidentiality.

Responsibilities

• Provide administrative support to the Senior Business Assistant.
• Process expense claims for senior directors.
• Coordinate and schedule meetings for senior directors.
• Manage all aspects of travel coordination for the division.
• Prepare detailed travel itineraries.

Skills

Proficient knowledge of Microsoft Office (PowerPoint and Excel)

Well organized

Excellent attention to detail

Strong verbal skills

Ability to prioritise work effectively

Education

A level standard

Job description

Job Description

Job Title Business Assistant

Division Worldwide Speciality

Location London

Website www.amwinsglobalrisks.com

Amwins Global Risks

At Amwins Global Risks, we succeed together. We’re not ‘just another London broker’ placing risks and signing contracts. We’re forging relationships that are built to last. With over 700 employees around the world and a global footprint across more than 150 countries, we’ve cemented our place as a top 10 contributor to Lloyd’s.

Insurance is a relationship-based business, and achieving success means hiring the best talent in the industry. When you join us, we will encourage and support your professional and personal development as we invest in you and your learning to help you succeed and grow.

We believe in a flat organisational structure that prizes expertise and relationships equally. We’ve built a workplace where talent, collaboration and inclusivity are valued, and our commitment to diversity, equity and inclusion helps cultivate an open, welcoming workplace where everyone who works with us can be themselves.

Key Responsibilities

• Provide administrative support to the Senior Business Assistant, ensuring the smooth day-to-day operation of the office.
• Process expense claims for senior directors by scanning receipts, inputting data, and monitoring timely submission.
• Coordinate and schedule meetings for senior directors.
• Arrange lunch and dinner reservations as required.
• Manage all aspects of travel coordination for the division, including flights, accommodation, foreign currency and travel entry requirements.
• Prepare detailed travel itineraries consolidating all relevant travel information.
• Upload and maintain documents to ensure accurate and accessible electronic records within the internal system.
• Prepare, maintain, and archive trip reports and travel itineraries.
• Support the broking team with the organisation and coordination of client events (domestic and international)
• Prepare client meeting itineraries and presentation materials.
• Aid and assist the broking team as a link to the marketing division.
• Provide ad hoc administrative support to divisional teams as required.

Knowledge/Skills/Qualifications

• Proficient knowledge of Microsoft Office (PowerPoint and Excel specifically)
• Must be personally well organised
• Excellent attention to detail and the ability to keep information confidential
• Educated to A level standard – needs a good command of English to compose business correspondence
• Strong verbal skills – ability to communicate with all levels of staff within the division
• Ability to prioritise work effectively