Business Assistant

Turner & Townsend; Greater London; In loco; GBP 32.000 - 42.000; Tempo pieno

Descrizione del lavoro

Turner & Townsend in the United Kingdom is seeking a Business Assistant to support the Regional Managing Director - Europe. You will provide administration and management support, coordinate complex travel, manage diary, handle confidential correspondence, and assist with meetings and events.

The role requires proactive, highly organised professionals with excellent MS Office skills who can liaise with clients and internal teams in a fast-paced environment.

Competenze

• Business Assistant/Personal Assistant already, with extensive experience looking after busy Directors
• Proven experience of providing support at Board level
• Experience of minute taking and organising board meetings
• Excellent Microsoft Office skills using Word, Excel, PowerPoint, Outlook etc
• Excellent written and verbal communication skills
• Excellent organisation skills and ability to prioritise
• Ability to work under pressure and to deadlines
• Experience of liaising with clients
• Experience of dealing with confidential material

Mansioni

• Provide administration and management support to the Regional Managing Director - Europe
• Manage complex travel arrangements (producing itineraries/directions/maps as required)
• Manage complex diary management (screening emails and sorting incoming mail, including responding to emails)
• Manage confidential correspondence and emails for sector leads
• Manage complex administration requests from internal/external stakeholders
• Board management, inclusive of minute taking
• Organise management meetings, ensuring the management team are well-prepared
• Liaise with client offices and client PAs to arrange meetings externally
• Prepare and submit monthly mileage and expense claims for the sector leads
• Inputting purchase orders onto the finance system as and when needed
• Book meeting rooms as requested and maintain and manage electronic booking system
• Set up rooms as per requests including refreshments to be provided in advance of booked meetings
• Deal with queries on the phone and in person from the team
• Assist wider office administration team, including bid support as and when directed
• Produce, format and amend CVs, minutes, letters, reports, presentations and other documents
• Photocopying, printing, binding, laminating and scanning documents
• Updating the Contacts and Marketing database
• Assist with the planning and organisation of events
• Liaise with other Business Assistants and Team Administrators
• Managing highly confidential information
• Act as Fire Warden in an emergency – training will be provided
• Conduct research and information gathering when required

Conoscenze

PA experience

Board support

Diary management

Minute taking

Confidential handling

Strumenti

Microsoft Office

Descrizione del lavoro

Turner & Townsend is a global professional services company with over 22,000 people in more than 60 countries.
Working with our clients across real estate, infrastructure, energy and natural resources, we transform together delivering outcomes that improve people’s lives. Working in partnership makes it possible to deliver the world’s most impactful projects and programmes as we turn challenge into opportunity and complexity into success.
Our capabilities include programme, project, cost, asset and commercial management, controls and performance, procurement and supply chain, net zero and digital solutions.

We are majority-owned by CBRE Group, Inc., the world’s largest commercial real estate services and investment firm, with our partners holding a significant minority interest. Turner & Townsend and CBRE work together to provide clients with the premier programme, project and cost management offering in markets around the world.

Please visit our website:www.turnerandtownsend.com

Turner & Townsend is a global professional services company with over 22,000 people in more than 60 countries.
Working with our clients across real estate, infrastructure, energy and natural resources, we transform together delivering outcomes that improve people’s lives. Working in partnership makes it possible to deliver the world’s most impactful projects and programmes as we turn challenge into opportunity and complexity into success.
Our capabilities include programme, project, cost, asset and commercial management, controls and performance, procurement and supply chain, net zero and digital solutions.

We are majority-owned by CBRE Group, Inc., the world’s largest commercial real estate services and investment firm, with our partners holding a significant minority interest. Turner & Townsend and CBRE work together to provide clients with the premier programme, project and cost management offering in markets around the world.

Please visit our website:www.turnerandtownsend.com

Job Description
We are seeking a Business Assistant with extensive experience in a similar role, to support the Regional Managing Director - Europe.

Main Duties

• To provide administration and management support to the Regional Managing Director - Europe.
• Managing complex travel arrangements (producing itineraries/directions/maps as required)
• Manage complex diary management (screening emails and sorting incoming mail, including responding to the emails, where required)
• Manage confidential correspondence and emails for sector leads
• Manage complex administration requests from internal/ external stakeholders
• Board management, inclusive of minute taking
• Organising management meetings, ensuring the management team are well-prepared
• Liaising with client offices and client PAs to arrange meetings externally
• Prepare and submit monthly mileage and expense claims for the sector leads
• Inputting purchase orders onto the finance system as and when needed
• Book meeting rooms as requested and maintain and manage electronic booking system
• Set up rooms as per requests including arranging for refreshments to be provided in advance of booked meetings. Set up equipment where requested
• Deal with queries on the phone and in person from the team
• Assist wider office administration team, including bid support as and when directed
• Produce, format and amend CVs, minutes, letters, reports, presentations and any other documents if requested
• Photocopying, printing, binding, laminating and scanning documents as requested
• Updating the Contacts and Marketing database
• Assist with the planning and organisation of events as when required
• Liaise with other Business Assistants and Team Administrators
• Managing highly confidential information
• Act as Fire Warden in an emergency – training will be provided
• Conduct research and information gathering when required

Qualifications

• Business Assistant/Personal Assistant already, with extensive experience looking after busy Directors
• Proven experience of providing support at Board level
• Experience of minute taking and organising board meetings
• Excellent Microsoft Office skills using Word, Excel, PowerPoint, Outlook etc
• Excellent written and verbal communication skills
• Excellent organisation skills and ability to prioritise
• Ability to work under pressure and to deadlines
• Experience of liaising with clients
• Experience of dealing with confidential material
• Professional, highly organised, efficient, reliable, good eye for detail, confident, self-motivated, proactive, good telephone manner, willing to go ‘the extra mile’
• Works well in a team and can work on their own initiative with minimum supervision.

Additional Information

Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change.

We want our people to succeed both in work and life. To support this we promote a healthy, productive and flexible working environment that respects work-life balance.

Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community.

Please find out more about us at www.turnerandtownsend.com/

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It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time.

Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts, are considered property of Turner & Townsend and are not subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team, to submit candidates for review.