Broking Support Assistant

HIBL; West of England; Hybrid; GBP 21,000 - 29,000; Full time

Benefits offered by this job

Hybrid working

Reasonable adjustments

Job summary

Howden Group Holdings is seeking a Broking Support Assistant to provide administrative support to the broking team, ensuring accurate records and timely document handling. You will input plans, manage projects, and generate reports for senior management.

Experience is not essential as training will be provided. The role offers hybrid working within the UK and opportunities to develop within a global insurance group.

Qualifications

• Experience not essential; training provided.
• GCSEs including English are essential for the role.
• Technically proficient in MS Office: Word, Excel, PowerPoint.

Responsibilities

• Input into plans and assist in achieving business goals.
• Manage projects and contribute to other tasks as required.
• Provide relevant management information to senior management.
• Assist in creating broking, client and other documents.
• Data entry and data calculation on Company systems and Excel spreadsheets.
• Maintain up-to-date records on Company systems for the department.
• Manage document management systems (printing, copying, scanning, uploading, mailing).
• Handle archiving and filing systems (paper/electronic).
• Keep informed of regulatory changes affecting the role.
• Respond to urgent issues as they arise.
• Interpret instructions and implement actions per policies.
• Respond to department and client requirements in a professional manner.

Skills

Office teamwork

Attention to detail

Prioritisation

Organisational skills

Effective communication

IT literacy

Education

GCSEs including English

Tools

MS Word

MS Excel

PowerPoint

Job description

Who are we? Howden is a global insurance group with employee ownership at its heart. Together, we have pushed the boundaries of insurance. We are united by a shared passion and no-limits mindset, and our strength lies in our ability to collaborate as a powerful international team comprised of 24,000 employees spanning over 56 countries. People join Howden for many different reasons, but they stay for the same one: our culture. It’s what sets us apart, and the reason our employees have been turning down headhunters for years. Whatever your priorities – work / life balance, career progression, sustainability, volunteering – you’ll find like-minded people driving change at Howden.

The Role Broking Support Assistant

The jobholder will carry out a range of administrative duties to support the work of their team and will ensure that their activities are completed in accordance with the relevant Company and/or Group policies.

What you'll do

• Under the direction of line manager and senior colleagues, determines priorities and activities to achieve business and personal goals
• Will input into plans , as required e.g. through team meetings or informal conversations, to ensure achievement of business goals
• Manages assigned projects and contribute to other projects as required
• Provides relevant management information to senior management
• Assist in the creation of broking, client and other types of documents.
• Data entry and data computation on Company systems and Excel Spreadsheets
• Ensure up to date records are maintained at all times on the Company systems for the department
• Manage and utilize Document management systems (whether paper based or electronic) on behalf of the whole department including but not limited to printing, copying, scanning, assembling, uploading and mailing.
• Manage and utilize Archiving, Filing and other systems on behalf of the whole department (either paper based or electronic, as appropriate)
• Keeps informed of all regulatory and legal changes which impacts on the job role
• Ensures up to date records are maintained at all times on the Company systems
• Responds appropriately to urgent issues as they arise
• Interprets instructions and issues arising, and then implement actions according to policies and procedures
• Respond to the department’s requirements as appropriate
• Responds to the clients(both internal and external) requirements as appropriate
• Behaves with all clients (both internal and external) fairly and ethically
• Shares information that could be beneficial to the Operating Entity/Group

Who we're looking for

Experience not essential, training will be given. However, preference will be given to applicants who have some experience of working in an office environment in an administrative capacity and a desire to work in insurance. Basic technical knowledge of FCA regulations as they pertain to insurance intermediaries Understanding of processes and procedures within the insurance market Attention to detail with ability to produce accurate documentation and to file documents appropriately Ability to work effectively within a team Prioritisation and organisational skills Self-motivated Competent IT skills, including but not limited to Microsoft Word, Excel and PowerPoint Ability to communicate effectively, both verbally and in writing, with internal and external stakeholders Able to undertake and demonstrate competence in technical training, as required by the industry regulator GCSE’s (or equivalent) including English essential Technically proficient in MS Office software including Word and Excel

What do we offer in return?

A career that you define. At Howden, we value diversity – there is no one Howden type. Instead, we’re looking for individuals who share the same values as us: Our successes have all come from someone brave enough to try something new We support each other in the small everyday moments and the bigger challenges We are determined to make a positive difference at work and beyond Reasonable adjustments We're committed to providing reasonable accommodations at Howden to ensure that our positions align well with your needs. Besides the usual adjustments such as software, IT, and office setups, we can also accommodate other changes such as flexible hours* or hybrid working*.

*Not all positions can accommodate changes to working hours or locations.

Permanent

Howden began in 1994, as just three people and a dog. Now there are 23,000 of us, and we're a leading global insurance group, managing $37bn of premiums for our clients. Our largest shareholder group is us – the people who work in the business – supported by three long-term, minority growth-equity partners who share our vision to build a business to last, one that will never be sold. The owner's mindset is something that's embedded in our culture; our people readily take ownership of their decisions, their actions, and their outputs. They’re invested in every sense. And we all know that by working together to drive the business forward, everyone will benefit from the extraordinary results we can achieve.