Bottling Administrator

Pernod Ricard; Dumbarton; On-site; GBP 26,000 - 34,000; Full time

Benefits offered by this job

Private medical insurance

Employee discounts

Gifts & discounts

Job summary

Pernod Ricard UK Kilmalid is seeking a Bottling Administrator (FTC until March 2027) to join the Manufacturing team. The role delivers essential administrative duties, supports KPIs, and resources the department to meet daily, weekly and monthly demand in line with the Factory Manager and Production Planner.

You will handle health & safety, compliance, purchasing, cost control, systems training and labour planning, collaborating with HR, Finance and external suppliers to maintain world-class

Qualifications

• Experience in a manufacturing environment, preferably bottling or similar operations.
• Strong IT skills and ability to act as a key user for business systems.
• Ability to manage data and reporting to support KPI tracking and decision-making.

Responsibilities

• Health & Safety – point of contact for PPE vending and annual PPE allocation; manage QSHE records.
• Compliance & Procedures – maintain bottling procedures and operator development; ensure policy compliance when ordering goods or services.
• Purchasing and Cost Management – create and manage factory expense purchase orders with routine budgeting reports; onboard new suppliers.
• Cost Management – collaborate with finance to structure and maintain factory cost pool budgeting and reporting.
• Systems & Reporting – champion business systems; train users; provide timely information and labour/production reports.
• People Administration – lead user for people systems; record headcount, holidays, absences; provide weekly/monthly labour requirements.
• Labour Resourcing – assess daily/weekly labour needs to meet production plan; arrange temporary labour; use labour planning systems.

Skills

Manufacturing operations

IT proficiency

Microsoft Excel

Tools

Excel

MS Office

Business systems (ERP)

Job description

Bottling Administrator – FTC until March 2027

Your Manager: Factory Manager

Team: Manufacturing, Bottling Operations

Location: Clyde Hall, Kilmalid, Dumbarton

Be part of something big

We are Pernod Ricard, a leading company in the global wines and spirits industry with over 19,000 employees globally. We own 16 of the world’s top 100 Spirits Brands and hold one of the most prestigious and comprehensive brand portfolios in the industry with 240 premium brands available in over 160 countries, including: Absolut vodka, Ballantine’s, Chivas Regal, Royal Salute, and The Glenlivet Scotch whiskies, Jameson Irish whiskey, Martell cognac, Havana Club rum, Beefeater, Malfy and Monkey 47 gins, Malibu liqueur, Mumm and Perrier-Jouët champagnes as well Jacob’s Creek, Brancott Estate and Campo Viejo wines.

Here in the UK

In the UK, Pernod Ricard is made up of 4 businesses:

• Chivas Brothers, the largest brand company in the Group, responsible for the production and management of our award-winning Scotch whisky portfolio
• Pernod Ricard UK, which markets, sells and distributes our products in the UK market
• Pernod Ricard Global Travel Retail, the global and EMEA home of the group’s duty free, air travel and cruises business.
• The Absolut Group, the brand owner of our global white spirits portfolio, whose Gin brand unit and Business Acceleration team sit in London.

We are an organisation of 2,000 employees in the UK, headquartered in London, in a brand-new office designed with sustainability, ‘conviviality’ and collaboration in mind. We also have offices in Scotland and various distilleries and production sites across the UK from Plymouth to London to Speyside.

Your new team

This position sits in our Chivas Brothers business. At Chivas Brothers, our 1,600-strong team across 27 sites is committed to upholding the heritage of Scotch and ensuring its sustainable future, as well as opening it up to new audiences across the globe.

The scope of Operations stretches from Procurement through conversion (distillation and maturation) and manufacturing (or bottling) to all the downstream Supply Chain activities until the final product is delivered. In addition, Operations play a very active role in Innovation, Talent Development and Operational Risk Management.

Our bottling halls are based at our Kilmalid Campus, bottling historic brands such as Glen Livet, Beefeater, Chivas and Ballantine’s, the focus on quality is paramount. In addition to Quality Focus, we put Safety First above anything else whilst we deliver our customer’s expectations and business targets in efficiency and cost. Finally, people are at the heart of what we do we are passionate about delivering our results with our teams on the journey. Our ambition is to be the Best in Pernod Ricard, and we need the best people to support us on our journey to World Class.

Your unique contribution

The Bottling Administrator supports the Manufacturing team by delivery of key administrative duties and use of business systems to provide accurate and timely information to support Key Performance Indicators (KPIs), decision making and reporting. Additionally, the Bottling Administrator will proactively resource the department to demand requirement on a daily, weekly, monthly basis in line with Factory Manager, Bottling Team Leaders, and Production Planner.

You will have seven main areas of responsibility:

• Health & Safety – to be key point of contact for support of Personal Protective Equipment (PPE) vending and the annual allocation of PPE workwear in Bottling and to be responsible for QSHE records on our systems
• Compliance & Procedures – to be responsible for the upkeep of all Bottling procedures and operator development on our systems and ensure full compliance with company policies and procedures when ordering or purchasing any goods or services.
• Purchasing and Cost Management – Creation and management of purchase orders related to factory expenses with routine reporting vs budgets. Onboarding of new suppliers when required.
• Cost Management – Working collaboratively with finance to structure and maintain Factory level cost pool budgeting and reporting.
• Systems & Reporting – to champion business systems and support team members with training when required. You will also support teams with accurate and timely information or reports as required. Provision of labour hours used and productivity reports against budgeted labour targets.
• People Administration – to be the lead user for our people systems to ensure timely and accurate recording of all team member headcount, holiday, absence and provide the team and third-party providers with weekly and monthly temporary labour requirements.
• Labour Resourcing – to review requirements of labour to meet daily and weekly production plan against full time employees (absence/holidays/training) and ensure temporary labour arranged to meet the plan. Use of labour planning systems/ trackers and engagement with BTLs and daily labour boards.

Who you’ll be working with

Internally, you will collaborate with the wider Manufacturing team, including Quality and Health & Safety as well as other functions such as HR and Finance.

Externally, you will collaborate with suppliers and vendors to ensure delivery of services to the highest standard.

Your blend of talent

This position could be right for you if you:

• Have knowledge and experience in manufacturing operations.
• Have excellent IT skills, with the ability to be a “key user” for our business systems.
• Are an advanced user on Microsoft Tools, such as Excel, Word, PowerPoint etc.
• Are able to work to deadlines, open to change and willing to learn.

Our mix of benefits

For your health, we offer private medical insurance, income protection and a comprehensive Employee Assistance Programme.

Our lifestyle benefits include 25 days’ annual holiday (increasing with length of service up to 27) plus public holidays, your employee pension, share incentive plan, share ownership plan, life assurance and more!

You can access lots of gifts & discounts, including an allowance each year to spend on our brands in our staff shop, our reward & recognition scheme and employee discounts from a range of high street retailers.

We have employee-run networks, a culture of flexibility and trust and a variety of tools and resources to help you focus on your wellbeing and mental fitness.

Conviviality: the Pernod Ricard Way

We have our own way of doing things. We call it conviviality! It’s our way of being, and something unique you feel and experience when working for Pernod Ricard.

We’re committed to conviviality, and with this, you’ll Proud to Belong to our Pernod Ricard family. You’ll be Empowered to Perform, supported to succeed, and acknowledged for the value you bring.

We combine all this with our Commitment to Care: we are unlocking the magic of human connection to transform our industry and make a positive impact on the world though our strong focus on sustainability and responsibility.

We’re committed to diversity and inclusion

People are at the heart of everything we do at Pernod Ricard and are the foundation of our collective spirit as ‘Créateurs de Convivialité’.

We promote diversity and inclusion throughout our business and supply chain. In our teams, we proactively foster a diverse work force and an inclusive culture – an environment where we can truly be ourselves.

We will assess your application for this role based on your skills, experiences and achievements, not your gender, age, ethnic or educational background or any other such factors. Please feel free to leave these off your CV and application form if you so wish.

Similarly, if you would like to discuss opportunities for flexible working or require accommodations or support to complete our application process, please let us know.

Responsible drinking

As ‘Créateurs de convivialité’, we want to turn social interactions into genuine and friendly experiences of sharing and wellbeing.

In our culture, we want to create diverse teams in which our differences contribute to our success. Therefore, all are welcome at Pernod Ricard, regardless of your religious beliefs or personal choices on the consumption of alcohol.

In our business, we work together with industry members, civil society, governments, local authorities and UN bodies to promote responsible drinking.

Closing Date for Applications

22nd September 2026

Job Posting End Date

2026-09-23

Target Hire Date:

2026-09-30