Bookkeeper / Accounts Assistant

Tony Pugal Recruitment Ltd.; Leeds; On-site; GBP 22,000 - 32,000; Full time

Job summary

Tony Pugal Recruitment Ltd. on behalf of our client, a Leeds charity, is seeking a Bookkeeper / Accounts Assistant.

The role focuses on maintaining accurate financial records, day-to-day transactions, and producing reliable financial information to support the charity’s mission. Key duties include processing expenditures, managing petty cash and reconciliations, and assisting with payroll and monthly management accounts.

Qualifications

• Experience in finance or bookkeeping, ideally within a charity or housing environment.
• Strong understanding of reconciliations and accounting principles.
• Proficiency in accounting software and Microsoft Excel.

Responsibilities

• Process and code expenditure, invoices, and all financial transactions.
• Manage petty cash and charge card reconciliations.
• Oversee the Purchase Order (PO) system, ensuring compliance and accuracy.
• Support rent and Housing Benefit processing, liaising with local authorities as required.
• Monitor and record utilities expenditure and usage.
• Maintain and reconcile the cash book and process supplier payments.
• Prepare banking tasks, including deposits and reconciliations.
• Assist with payroll preparation and processing, and month‑end close.

Skills

Finance experience

Attention to detail

Organisational skills

Payroll processing

Tools

Accounting software

Excel

Job description

Our client is a charity office based in Armley, Leeds, LS12

Bookkeeper / Accounts Assistant plays a vital role in ensuring the smooth financial operations of our housing charity. This position supports the organisation’s mission by maintaining accurate financial records, managing day‑to‑day transactions, and contributing to the production of reliable financial information. The role requires strong attention to detail, excellent organisational skills, and a commitment to supporting vulnerable communities through robust financial stewardship.

Key Responsibilities

Daily Duties

• Process and code all expenditure, invoices, and financial transactions in line with internal procedures.
• Manage petty cash and charge card reconciliations.
• Oversee the Purchase Order (PO) system, ensuring compliance and accuracy.
• Support rent and Housing Benefit (HB) processing, including liaison with local authorities where required.
• Monitor and record utilities expenditure and usage.

Weekly / Monthly Duties

• Maintain and reconcile the cash book.
• Process supplier payments and ensure timely settlement of invoices.
• Prepare and complete banking tasks, including deposits and reconciliations.
• Manage rent and Housing Benefit income, including reconciliations and follow‑up on discrepancies.
• Assist with payroll preparation and processing.
• Support the production of monthly management accounts, including journals, accruals, and prepayments.
• Administer and reconcile Council Tax accounts across properties.

Annual / Ad Hoc Duties

• Assist in the preparation and monitoring of organisational and departmental budgets.
• Support year‑end processes, including audit preparation and responding to auditor queries.
• Contribute to financial reporting for funders, regulators, and internal stakeholders.
• Undertake ad hoc financial tasks as required to support the wider finance function.

Skills & Experience

• Experience in a finance or bookkeeping role, ideally within a charity or housing environment.
• Strong understanding of financial processes, reconciliations, and accounting principles.
• Proficiency in accounting software and Microsoft Office (especially Excel).
• Excellent attention to detail and accuracy.
• Ability to manage competing priorities and meet deadlines.
• Strong communication skills and a collaborative approach.