Bookkeeper

Canonesses of the Holy Sepulchre; Colchester; On-site; GBP 20,000 - 30,000; Part time

Job summary

An established community organization is seeking a dedicated Bookkeeper to manage financial transactions and support the Community's mission. This part-time role offers flexibility and involves processing accounts, preparing payroll, and maintaining compliance with regulations. The ideal candidate will possess strong bookkeeping qualifications and excellent communication skills, with a meticulous approach to detail. Join a supportive environment where your contributions will help foster a sense of belonging and hope within the Community. If you are passionate about finance and community service, this opportunity is perfect for you.

Qualifications

• Experience in bookkeeping and financial administration.
• Proven ability to support a small team and manage multiple tasks.

Responsibilities

• Process transactions, maintain accounts, and prepare payroll.
• Prepare budgets and manage cash flow for the Community.

Skills

Good verbal and written communication skills

IT skills (mail merge, data inputting, email, Excel, Word)

Attention to detail

Organizational skills

Ability to work independently

Education

Relevant bookkeeping qualification (e.g., IAB, ICB, AAT)

National Payroll Certificate

Tools

SAGE accounting package

Job description

Canonesses of the Holy Sepulchre Greater Colchester Area

6 days ago Be among the first 25 applicants

Hours: 20 per week with some flexibility

Rate of pay: according to experience

Book-keeper Job Description

Reports to: The Prioress

Place of work: Howe Close, Colchester

JOB SPECIFICATION

1. Bookkeeping: Processing all transactions, income and expenditure, bank accounts, investments and interests. Sage is the currently used accounting software.
2. Cash holding: Maintaining petty cash accounts including Euro and Dollar accounts.
3. Payroll: Preparing payslips monthly and pay. Keeping HMRC paperwork maintained. Submitting PAYE payments, and preparing end of year returns. Preparing and submitting Workplace pension schedules.
4. Audit: Preparing all schedules and calculations for auditors. Attending auditor at annual visit.
5. Investments: Acting on instructions with regard to administration of investments as directed by Trustees.
6. Bank holdings management: Monitoring cash flow and required transfers from deposit and investment accounts.
7. Annual budgets: Preparing budgets based on previous years and information from house treasurers and trustees where necessary.
8. Bursars’ conference and other seminars: Attending as appropriate and cascading information back to trustees.
9. Attending trustees, finance committee and community meetings: When required.
10. Tax returns and claims: Preparing as required, then submitting to Auditors for onward submission. Gift aid claim quarterly, then allocating to funds as required on receipt. Maintaining Gift aid register.
11. Charity commission: Maintaining details on charity commission website and inputting annual return. Submitting type signed accounts.
12. Personal Accounts: Supporting individual Sisters with management of personal accounts as required.
13. House Accounts: Completing monthly house accounts – Peregrine and Colchester Houses. Monitoring budgets and reporting on House Spending annually to the Community.

Requirements: Enhanced DBS clearance

PERSON SPECIFICATION AND FURTHER DETAILS

Key relationships: The post holder will have contact with a wide range of people, both inside and outside the Community and will be required to be friendly, professional, helpful and sensitive. Relationships include: i) Community ii) Trustees iii) Volunteers iv) Supporters and donors v) Charities and other NGOs vi) other employees

Other information: The job description helps the post holder to understand her/his main duties. It is not exhaustive and the role’s duties may change from time to time, in discussion with the post holder and consistent with the level of responsibility of the post.

The appointment is subject to the satisfactory completion of a three month probationary period and is permanent.

The Community is committed to good safeguarding practice and to providing equal opportunity to everyone, regardless of background.

The post holder will be based in Colchester and will share an office. (S)he will interact with all the members of the Community living in Colchester through the day and will therefore need a sensitive awareness of being in a home as well as an office.

The post holder may be required to travel to our house in Chelmsford from time to time and will also be required to attend Conferences and training. This may occasionally require a rare overnight stay during a Conference.

Qualifications: Relevant bookkeeping qualification (e.g IAB, ICB, AAT or part qualified) National Payroll Certificate an advantage.

Desirable previous experience: Working as Bookkeeper/financial administration role and Payroll administrator. Proven experience of working in an administrative or operational role. Demonstrable experience of supporting a small team in a similar environment. Experience of coordinating meetings, writing reports and minute writing. Experience of working for a charity desirable but not essential. Experience of working with the SAGE accounting package would be an advantage.

Skills: Good verbal and written communication skills. Good range of IT skills such as mail merge, data inputting, email, excel spreadsheets and Microsoft word. Professional and confident telephone manner. Meticulous attention to detail and a high level of accuracy.

Attributes: A continual focus on the needs of the Community which requires a flexible approach to tasks and to people. An appreciation and understanding of the importance of confidentiality. The ability to deal with a wide range of people with good humour, tact and diplomacy. Confident, organised and efficient with the ability to prioritise and manage multiple tasks. Able to work to tight timeframes. Hard-working, honest and reliable. Must be able to work on their own initiative. An affinity with the Community’s values would be an advantage.

ABOUT US

Canonesses of the Holy Sepulchre: As Canonesses of the Holy Sepulchre, over the centuries, we have tried to live faithfully in the hope and joy of the Resurrection message. We have done this through building community, being people of prayer and serving others. Today we continue to live as a community trying to influence change in small and also more important ways. Our presence as a Community is the most significant way to achieve this goal as we genuinely try to live a real Community life via a sense of belonging, hospitality and giving hope to those who look to us for help and guidance.

Seniority level

Mid-Senior level

Employment type

Part-time

Job function

Accounting/Auditing and Finance