Bookkeeper

HEAD OFFICE; Christchurch; On-site; GBP 25,000 - 28,000; Full time

Benefits offered by this job

Free staff lunch

Discounted food when socialising

28 day annual leave including bank-hol

Company social events

Job summary

HEAD OFFICE is seeking an experienced Bookkeeper/PA to support a hospitality business across three (potentially four) sites along the South Coast. The role covers bookkeeping, VAT, payroll for three entities, and general PA duties to keep the office running smoothly.

The ideal candidate will have strong attention to detail, experience with Xero and Sage 50 Payroll, and the ability to manage multiple tasks efficiently in a busy office environment.

Qualifications

• Five years of proven bookkeeping experience.
• Solid understanding of bookkeeping principles, including accounts payable and receivable.
• Experience with payroll accounting and regulatory payroll returns.
• Experience using Xero, Dext, Syft, Hubdoc and Sage 50 Payroll.
• Proficiency in English and Microsoft Office.
• Organised and accurate with attention to detail.

Responsibilities

• Receive, process and approve purchase invoices and manage accounts payable queries.
• Prepare payment runs and follow up on outstanding approvals.
• Manage online banking facilities and process payments.
• Reconcile supplier statements and bank reconciliations.
• Maintain accurate reconciliations of balance sheets, P&L and intercompany accounts.
• Maintain company assets and incoming/outgoing mail.
• Calculate and submit VAT returns; process journals for PAYE, VAT, pensions.
• Prepare financial schedules and reports for directors and accountants.
• Process four-weekly payrolls for three businesses using Sage 50 Payroll.

Skills

Bookkeeping

Payroll accounting

Accounts payable

Accounts receivable

VAT returns

Microsoft Office

Education

Finance/Accounting or Business Administration qualification (preferred)

Tools

Xero

Dext

Syft

Hubdoc

Sage 50 Payroll

Job description

Bookkeeper/PA

Pay: £18–£20 per hour, depending on experience

Job Type: Full-time, Permanent, Monday - Friday

Location: Boathouse, 9 Quay Road, Christchurch, BH23 1BU

We are looking for an experienced and organised Bookkeeper/PA to join our friendly office team. Supporting a large hospitality business operating across three sites on the South Coast of Dorset, with the potential for a fourth site. The ideal candidate will have strong bookkeeping and accounting skills, excellent attention to detail and the ability to manage financial records accurately. The role will also involve processing payroll for three businesses and providing general PA support to ensure the smooth running of the business.

Your responsibilities as a Bookkeeper/PA:

• Receive, process and obtain approval for purchase invoices, investigating any queries relating to accounts payable.
• Prepare payment runs by identifying invoices due for payment and following up on any outstanding approvals.
• Manage online banking facilities and process approved payments.
• Reconcile supplier statements and complete bank reconciliations.
• Maintain accurate and timely reconciliations of balance sheets, profit and loss accounts and intercompany accounts.
• Keep track of company assets and manage incoming and outgoing company mail.
• Calculate and submit VAT returns, and process journals relating to PAYE, VAT, pensions and other financial transactions.
• Prepare financial schedules and reports as requested by directors and accountants.
• Process four-weekly payrolls for three businesses using Sage 50, including pension contributions, payments and staff enrolments.
• Assist accountants with the preparation of tax returns.
• Monitor supplier cost increases and negotiate discounts where possible.
• Maintain accurate financial records using Xero and other relevant accounting software.
• Carry out general administrative and ad hoc PA duties as required to support the team and ensure the smooth running of the business.
• Undertake any additional duties assigned by accountants or partners.

What we are looking for:

• At least five years of proven bookkeeping experience.
• A solid understanding of bookkeeping principles, including accounts payable and accounts receivable.
• Experience calculating, posting and managing accounting figures and financial records accurately.
• Knowledge of payroll accounting, pension schemes and the regulatory requirements for processing payroll transactions and returns.
• Experience using Xero, Dext, Syft, Hubdoc and Sage 50 Payroll.
• Good proficiency in English and Microsoft Office.
• Excellent organisational skills, with the ability to manage multiple tasks efficiently and professionally.
• A high degree of accuracy, attention to detail and concentration.
• The ability to meet deadlines and manage workloads effectively.
• A qualification in Finance, Accounting or Business Administration would be preferred but is not essential.
• An honest, discreet and trustworthy approach to handling confidential financial information.
• Strong problem-solving skills and the ability to work independently as well as part of a team.
• A proactive attitude and willingness to provide additional administrative support when required.

Benefits:

• Free staff lunch
• Discounted food when socialising across the sites
• 28 day annual leave including bank holidays
• Company social events