Booking Coordinator

Gravity Media; High Wycombe; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading media services company is seeking a Booking Coordinator to support broadcast operations. This role involves scheduling, logistics, and administrative tasks to ensure smooth production processes. Ideal candidates will possess strong communication and organizational skills, and be proactive in their approach to work.

Qualifications

• Excellent communication and interpersonal skills.
• Strong administrative and organizational skills.
• Good numeracy skills and fast, accurate word-processing abilities.

Responsibilities

• Assisting in scheduling staff operators and booking freelancers.
• Maintaining accurate records in the crewing system.
• Managing accreditation lists and post-job paperwork.

Skills

Communication

Interpersonal skills

Organizational skills

Numeracy skills

Word-processing

Job description

As a member of the Production Services department, the Booking Coordinator will perform administrative activities to support broadcast operations, such as crew travel and logistics bookings and accreditation, as well as communicating these details to all relevant parties.

ABOUT THE COMPANY

WHAT WE DO

EMG / Gravity Media deliver an unparalleled range of media services and solutions to clients worldwide utilizing outside broadcast trucks, fly-packs, and studios spanning the United Kingdom, ROI, Europe, the Middle East, the United States, and Australia. We offer market-leading broadcast, technology, production, and post-production solutions across many of the world’s most-watched live events and entertainment programs.

OUR PEOPLE

We have a passion for problem solving and thoughtful innovation. We recognize our collective differences play a significant role in our success. Our teams are talented, passionate, dedicated, take pride in their work, and support each other. We encourage applications from all backgrounds and are committed to attracting and developing talent within an inclusive culture. All suitably qualified applicants will be considered regardless of gender, race, sexual orientation, national origin, disability, religion, and age.

LEADERSHIP BEHAVIORS

We hold high expectations for our leaders and managers, who are responsible for driving the success of our people and organization. Our managers communicate clearly, lead by example, and provide feedback to foster growth and development. Management excellence is crucial to our success, requiring interpersonal skills, strategic thinking, and a commitment to a positive, productive work environment.

COMMITMENT TO EQUALITY

EMG / Gravity Media is an equal opportunity employer and welcomes a diverse range of applicants. All qualified applicants will receive consideration without regard to characteristics protected by law. If you need assistance or accommodations during the application process due to a disability, such support is available upon request. No applicant will be penalized for requesting such assistance.

JOB TITLE: BOOKING COORDINATOR

ABOUT THE ROLE

A BRIEF SUMMARY

As a member of the Production Services department, the Booking Coordinator will perform administrative activities to support broadcast operations, including crew travel and logistics bookings and accreditation, as well as communicating these details to all relevant parties.

WHAT YOU’LL BE RESPONSIBLE FOR

• Assisting in scheduling staff operators, booking and hiring freelancers, and handling related paperwork as needed by production
• Ensuring all jobs and personal information are accurately maintained within our bespoke crewing system
• Sending planning sheets to freelancers and distributing itinerary letters where applicable
• Managing accreditation lists and post-job paperwork when required
• Providing general Production Service administration support as needed

THIS ROLE IS FOR YOU IF

• Excellent communication and interpersonal skills

• Ability to work effectively both independently and as part of a team

• Enthusiasm, motivation, and a proactive approach

• Strong administrative and organizational skills

• Good numeracy skills and fast, accurate word-processing abilities