Billing Specialist

Aptean; Sheffield; On-site; GBP 28,000 - 36,000; Full time

Benefits offered by this job

Competitive pay

Benefits package

Job summary

Aptean is seeking a Billing Specialist for our Sheffield, UK office. The role focuses on accurate global invoicing, asset management, and sales administration duties within a collaborative team.

You will validate invoicing against contracts, apply correct VAT, handle billing queries, and support month-end activities. Proficiency in Excel and exposure to Salesforce/Intacct are highly valued. A fast-paced, international environment awaits.

Qualifications

• 3+ years of experience in billing or a finance-related role, preferably in a fast-paced international environment.
• Experience in a shared services finance environment is beneficial.
• Proficiency in Microsoft Excel and Word is required.
• Experience with Intacct is highly beneficial but not essential.
• Strong attention to detail with a structured, methodical approach.
• Maturity and ability to work independently in a fast-paced setting while building relationships.

Responsibilities

• Validate proposed invoicing opportunities against customer contracts.
• Verify that the correct VAT rate is applied to invoices.
• Serve as main contact for customer billing queries and disputes.
• Process asset decommissioning requests in Salesforce.
• Review documentation to select third-party or internal fulfilment.
• Understand workflow ties to financial systems (Salesforce/Intacct a plus).
• Maintain knowledge of VAT and local sales tax requirements.
• Raise accurate invoices reflecting contractual and billing terms.
• Understand the process for issuing credit notes.
• Follow established workflows within a collaborative team.
• Generate, analyse, and interpret reports and queries.
• Assist with month-end activities as required.
• Perform ad hoc administrative tasks.

Skills

Billing experience

Excel proficiency

Attention to detail

Independence

Tools

Intacct

Salesforce

Job description

Overview

We’re looking for a Billing Specialist for our office in Sheffield, UK. The position is fulltime.

About the Role

As a Billing Specialist you will be responsible for ensuring that global invoices are recorded accurately, and customer assets are maintained, alongside wider sales administration duties.

In this role you will:

• Validate proposed invoicing opportunities against customer-signed documentation, including contracts.
• Verify that the correct VAT rate is applied to customer invoices.
• Act as the main point of contact for customer billing queries and invoice disputes.
• Process asset decommissioning requests within Salesforce.
• Review and assess documentation to determine whether third-party or internal fulfilment is required.
• Understand the relationship between workflow and financial systems (experience with Salesforce and/or Intacct would be a distinct advantage).
• Maintain a good understanding of VAT and other local sales tax requirements.
• Raise accurate invoices that reflect all relevant contractual and billing requirements.
• Understand the process for issuing credit notes.
• Follow and support established workflows within a collaborative team environment.
• Generate, analyse, and interpret reports and queries.
• Assist with month-end activities as required.
• Perform ad hoc administrative tasks as needed.

About you

To be ahead of the pack, you should have:

• 3+ years of experience in a Billing (preferred) or another finance-related role, preferably within a fast-paced international environment.
• Experience working in a shared services finance environment is beneficial.
• Proficiency in Microsoft Excel and Word is required.
• Experience with Intacct would be highly beneficial but is not essential.
• Strong attention to detail is essential, along with a structured and methodical approach to work.
• Maturity and ability to work on your own in a fast-paced environment while maintaining a high quality of work and building effective working relationships with both internal and external customers.

What’s in it for you?

Aptean offers competitive pay and robust benefit plans along with the opportunity to grow your career in a fast-paced, flexible and casual environment, an outstanding opportunity for career development and growth.

About Aptean

At Aptean, our mission is to solve tomorrow’s unique challenges today with unrivaled, purpose-built software and superior customer experiences from people who care. Aptean is a global provider of mission-critical, industry-specific software solutions. Aptean’ s purpose-built ERP and supply chain management solutions help address the unique challenges facing process and discrete manufacturers, distributors and other focused organizations. Aptean’ s compliance solutions are built for companies serving specific markets such as finance, healthcare, biotech and pharmaceuticals, over 10,000 highly specialized organizations in more than 20 industries and 80 countries rely on Aptean to streamline their everyday operations.

“At Aptean, our global and diverse employee base is our greatest asset. It is through embracing and understanding our differences that we are able to harness our individual power to maximize the success of our customers, our employees and our company.” – TVN Reddy

Aptean pledges to promote a company culture where diversity, equity and inclusion are central. We are committed to applying this principle as we interact with our customers, build our teams, cultivate our leaders and shape a company in which any employee can succeed, regardless of race, color, sex, national origin, sexuality and gender identity, religion, disability or age. Celebrating our diverse experiences, opinions and beliefs allows us to embrace what makes us unique and to use this as an asset in bringing innovative solutions to our customer base.